Career Opportunities at Armada Human Capital - 5 Positions

JOB OBJECTIVE:

The firm is currently recruiting for a Human Resource & Administration Officer. As the HRO, you will be tasked with advice management on all matters relating to human resources. The HRO will manage and oversee key HR processes including recruitment and selection, salary and benefits administration, disciplining, personnel data, separation and termination, performance evaluation, employee’s relations, training and development, and performs other duties as assigned by the Head of Operations and or Managing Partner.  

PRIMARY RESPONSIBILITIES:

Human Resource Duties

Employees Relations:

• Coordinate with MP, HoPs and supervisors regarding staff matters such as terminations, disciplinary action and performance improvement plans.

• Effectively manage difficult events such as terminations, disputes and administer disciplinary procedures.
• Maintain good, positive relationships with partners, advocates and staff with consistent availability and response to HR queries and concerns.

 
Recruitment and Selection:

• Oversee and coordinate all recruitment and selection processes including sourcing, interviewing and processing applications for open positions.
• Provide analysis and recommendations on candidates to management.
• Manage and oversee all post recruitment processes and procedures including contracting, induction, and probation.

 
Benefits and Compensation:

• Manage and administer benefit offerings and responds to questions or issues surrounding benefits including, but not limited to, monthly compensation, medical, insurance, retirement benefits, leaves of absence and loan advances.
• Coordinate staff compensation/review process and advise management on new positions that they need to consider.
• Prepare and update job descriptions including roles and responsibilities as necessary.

 
Performance Management

• Training: Plan, prepare and coordinate training firm-wide to develop skills and competencies among staff.
• Supervision: Supervise, manage staff within the Administration and HR functions and conduct timely performance appraisals and provide general and/or specific supervision and instructions as needed.
• Labour Laws and Firm’s HR Policies:

1. Advise management on all HR policies and procedures.
2. Draft, interpret and ensure adherence to HR requirements, policies and procedures.
3. Maintain up-to-date knowledge of Kenya labour laws and advise management on the same as need arises.

• Budgeting: Prepare and monitor HR budget.
• Maintain and update all personnel data.
• Firm-wide Projects and Initiatives: Participate, organize and support firm-wide projects and initiatives; and communicate such initiatives to all staff.

Administration Duties

• Oversee planning, equipping maintenance and cleanliness of suitable office facilities (including space, furniture, fixtures and equipment)
• Manage the purchase of office supplies; ensure inventory control, records storage, reception services, mail, messenger and other facilities management functions.
• Supervise and work with landlords, real estate brokers or consultants as required and review and monitor the lease for office space to ensure compliance with all terms and conditions.
• Procure insurance and ensure all insurance contracts for equipment, medical and professional indemnity are up to date.
• Oversee and direct all daily office operations including travel, hotel bookings, cleaning and functioning of equipment such as printers/copiers.
• Maintain register of all office assets.
• Supervise, manage staff within the function including conducting performance appraisals and providing general and/or specific supervision and instructions to messengers, clerks and receptionist.
• Ensure all professional requirements including certification for advocates are met i.e. Annual practicing certificates, Continuing Legal Education requirement.
• Work on multiple projects simultaneously and demonstrate ability to prioritize and solve problems.
• Handle highly sensitive and confidential information.
• Work across teams and be service-oriented and ensure efficient and effective organizational of facilities.
• Prepare and monitor budget for the administration services.
• Advise management to develop and ensure compliance with all relevant policies and procedures.
• Oversee and work with vendors.
• Coordinate all of the other operational functions as necessary.

EDUCATION:

• A degree  in social Sciences or business related studies
• Higher National Diploma/Diploma in Human Resource management
• Registered member of IHRM
• Proficiency in Microsoft Office 

EXPERIENCE, SKILLS AND ATTRIBUTES:

• At least 4 years relevant experience in HR
• Strong Interpersonal Skills
• Able to resolve problems offering effective solutions 
• Excellent interpersonal and communication skills
• Able to plan prioritize and organise the workloads ensuring compliance of processes and procedures set.
• Fluency in English is mandatory
• Should possess excellent research as well as computer skills
• Focused on performance and results
• Poised to work under pressure with high energy and drive
• Self starter with high degree of resourcefulness requiring minimal supervision
• Contributor to the team attention to detail and accuracy
• Maintain confidentiality
• Ability to interact with senior management
• Integrity
• Excellent presentation skills

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PRIMARY RESPONSIBILITIES:

• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Prepares employees for assignments by establishing and conducting orientation and training programs.
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
• Ensures legal compliance by monitoring and implementing applicable human resourcerequirements; conducting investigations; maintaining records; representing the organization at hearings.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Maintains human resource staff by recruiting, selecting, orienting, and training employees.
• Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Contributes to team effort by accomplishing related results as needed.

EXPERIENCE:

• 5+ years in Human Resources

SKILLS AND CERTIFICATION:

• Bachelor’s in Human Resource Management
• Member of Institute of Human Resources Management (IHRM)
• Good inter- personal skills
• Good negotiation skills
• Team building expertise
• Good knowledge of Industrial relations
• Excellent knowledge of Labour Laws
• Excellent interpersonal and communication skills
• Manufacturing experience
• Excellent knowledge of employee life cycle
• Performance Management Skills

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JOB SUMMARY:

Provide routine clerical and administrative functions such as typing documents, drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

PRIMARY RESPONSIBILITIES:

• Managing the office diary and general correspondence as well as taking minutes of meetings as appropriate
• Organising and maintaining paper and electronic files
• Handling information requests and scheduling appointments as required.

KEY PERFORMANCE AREAS:

• Good communication and information flow
• Effective administrative support
• Coordination and preparation of various meetings
• Maintain confidentiality

KEY PERFORMANCE MEASURES:

• Effective provision of administrative support
• Ensure that all meetings and events are flawlessly executed
• Accurate and timely documents

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree in a business related discipline or social sciences
• Secretarial or relevant training in office administration/typing
• 2-3 years relevant work experience
• Administrative skills
• Demonstrated ability to effectively use office automation tools (MS Office suite)
• Good organisational and planning skills
• Excellent communication skills in both English/Kiswahili
• Time management skills
• Attention to detail
• Proactive and enthusiastic about work
• Ability to engage effectively with a diverse range of people in a professional, discreet and assertive manner
• Undoubted integrity and professionalism
• Self-motivated

KINDLY INCLUDE YOUR CURRENT AND EXPECTED REMUNERATION IN YOUR APPLICATION.

BE ADVISED, THIS JOB IS OPEN TO KENYAN NATIONALS ONLY

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JOB SUMMARY:

To transport students to and from school and to school activities and events. 

PRIMARY RESPONSIBILITIES:

• To transport children from home to school and back home.
• Take children for games, trips and other activities outside the school.
• Ensuring the bus is always clean.
• Maintenance of the bus including checking the condition of a vehicle's tires, brakes, windshield wipers, lights, oil, fuel, water, and safety equipment to ensure that everything is in working order.
• Comply with traffic regulations to ensure that the vehicles operate in a safe and courteous manner
• Report any vehicle malfunctions or needed repairs.
• Report accidents, delays or other transportation or traffic situations.
• Make minor repairs to vehicles.

KEY PERFORMANCE AREAS:

• Transporting children between their homes and the school
• Adherence to bus schedules
• Maintenance of transportation vehicles
• Cleanliness of buses

KEY PERFORMANCE MEASURES:

• Students arriving at school or at home on time
• Clean bus interiors
• Properly maintained buses

QUALIFICATIONS AND EXPERIENCE:

• KSCE or equivalent: C Plain minimum
• S.V. driver’s license
• Certificate of good conduct
• Over 5 years of experience in driving a school bus
• Ability to drive a school bus of at least 4000 cc
• Knowledge of traffic rules and regulations
• Fluency in English and Swahili
• Customer service skills
• Knowledge in public road safety and security
• Skills in vehicle maintenance
• Good communication skills
• Good judgement and decision making skills
• Undoubted integrity
• Transparency and trustworthiness

KINDLY INCLUDE YOUR CURRENT AND EXPECTED REMUNERATION IN YOUR APPLICATION.

BE ADVISED, THIS JOB IS OPEN TO KENYAN NATIONALS ONLY

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JOB PURPOSE: 

To ensure timely fee collection and other financial duties as assigned by Finance and Administration Officer       

KEY RESPONSIBILITIES:

• Ensure timely collection of school fees
• Prepare, examine, or analyze accounting records, financial statements, or other financial reports toassess accuracy, completeness, and conformance to reporting and procedural standards.
• Develop and provide timely financial accounting reports for management consumption
• Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting or other tax requirements.
• Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice.
• Maintain or examine the records pertaining to regulatory agencies.
• Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts.
• Represent the school in discussions with the revenue authority and provide support during litigation involving financial issues.

KEY PERFORMANCE AREAS:

• Ensure timely fees collection
• Manage petty cash
• Manage all salary payments and deductions eg NSSF, NHIF

KEY PERFORMANCE MEASURES:

• Timely collection and banking of school fees
  • 100% clear, complete and comprehensive record keeping eg petty cash transactions, bills, invoices
  • The school meets the statutory tax requirements
  • Timely submission of reports to the Finance Officer

QUALIFICATIONS, TRAINING AND EXPERIENCE: 

Academic and professional qualifications

• First degree in business administration or equivalent
• CPA or equivalent qualification

Technical knowledge, skills and competencies

• Strong analytical and organisational skills
• Ability to prepare standard financial reports on a regular basis
• Proven computer literacy in Microsoft Office or related programs
• Experience in using financial accounting packages and working in a computerised environment
• Proven ability to work well with a diverse range of internal and external stakeholders and to act ethically
• Strong work ethic, based on proactive planning and personal responsibility
• Customer service skills

Experience Required

• Over 5 years of relevant work and progressive experience preferably gained through working in a busy service oriented organization

Personal Attributes

• Critical thinking skills
• Trustworthiness
• Undoubted integrity
• Time management skills
• Good communication skills