Assistant Director – Human Resource & Training at Kenya Accreditation Service (KENAS)

Job Purpose

Heads the Human Resource & Training Division with the oversight role on the development, implementation and review of sound human resource & training strategies to ensure the organization is resourced with professional, competent and motivated employees. Key Responsibilities / Duties / Tasks

I. Managerial / Supervisory Responsibilities

a) Develop the human resource strategy in line with the overall organization strategy
b) Ensure the organization is adequately resourced by professional and competent staff.
c) Oversee the development and review of the organizational design in line with the strategic plan
d) Coordinate the review of human resource policies and procedures in compliance with the applicable legislative framework and best practice.
e) Manage the recruitment and selection process to ensure that the Corporation is adequately resourced with the right caliber of staff.
f) Oversee performance management in the organization
g) Coordinate the identification of training needs for all staff
h) Oversee staff welfare programs in line with the set policy.
i) Coordinate the monthly processing of the organizations payroll and ensure timely remittance of related statutory deductions in line with approved budgets.
j) Administer employee and industrial relations for the organization to ensure harmony in the work place.
k) Manage the staff disciplinary process in line with the policy.
l) Ensure effective office security measures, records and transport facilities management.
m) Monitor and submit performance contract quarterly reports to the relevant agencies
n) Development of work plans and budgets for the division
o) Coordinate timely implementation of all HR programs to achieve the intended objectives
p) Mentor and coach all staff

II. Operational Responsibilities / Tasks

a) Implement staff training and development initiatives to achieve organizational objectives
b) Develop and implement employee rewards and benefits in line with the relevant guidelines.
c) Undertake the development and implementation of sound job descriptions and specifications for all roles in the organization with the involvement of all functional heads.
d) Undertake the development of career progression and succession plans
e) Ensure accurate employee records and HR Data are maintained through both hard copies and electronic
f) Ensure adherence to the organizations conduct and ethics.
g) Undertake employee separation process to ensure appropriate exit is executed
h) Prepare board management papers for Human Resource Committee of the Board.
i) Prepare and submit all monthly, quarterly and annual reports for the division
j) Participate in the development and review of the Institution’s strategic plan

Academic Qualifications Required:

a) Master’s degree in Human Resource Management/Business Management or equivalent
b) Bachelor’s Degree in Human Resources /social science or its equivalent
NB: The academic qualifications as recommended by independent consultant Kenya School of Government (KSG) Professional Qualifications / Membership to professional bodies
IHRM membership Previous relevant work experience required.
At least 10 years’ relevant work experience work experience with at least 5 years managerial experience

Functional Skills:

Behavioral Competencies/Attributes:

a) A demonstrable ability to drive organizational value through the implementation of appropriate and diligent HR management practices;
b) Problem solving , analytical and orientation to detail skills;
c) Ability to make critical and timely decisions in a highly sensitive environment
a) Leadership skills
b) Guidance and Counselling skills.
c) Excellent interpersonal, presentation, oral and written communication skills;
d) Have demonstrated personal integrity;
e) Excellent relationship building skills;

Attributes applied to the job

a) Strategic thinking
b) Analytical thinking
c) Problem solving
d) Target setting
e) Attention to details
f) Ability to work under pressure
g) Meet the requirements of chapter six of the constitution of Kenya. Problem solving

Problems are strategic, financial and operational in nature and system based. Decisions will involve significant financial risk and be decided as part of a management Soft kills required for the task

a) Interpersonal skills
b) Leadership skills
c) Communication skills
d) Organizational skills
e) Negotiation skills
f) Problem solving skills

Communication

Communication/information the job holder needs to understand in order to perform the job:

a) instructions or requests
b) E-mail, fax or mail correspondence
c) Written Governments policies, standards and regulations
d) Reports on aspects of the organization

Communication/information the job holder needs to carry out in order to perform the job:

a) E-mail, fax or mail correspondence
b) Reports, presentations, procedures or policy documents.
c) Written proposals or presentations aimed at changing practices within the organization
d) Negotiation with top management

Influence

Job holder’s influence over practices, policies or strategy:

a) Strategic direction of the division
b) Compliance to regulation
c) Prepares work plans for the division
d) Policy implementation

Job holders’ influence over subordinates and colleagues

a) Supervises and allocates work to the subordinates
b) Build cohesive teams

Jobs holders’ influence over people outside the directorate but within the institution and people outside the institution

a) Influences management decisions
b) Conveys information within the organization
c) Propagates team work within the division
d) Discuss with management on strategic and operation outcomes