Job Opportunities at Proemm Limited - 3 Positions

HR Officer Job Duties and Responsibilities

• Assisting the HR Manager with reviewing and developing relevant HR Manuals, policies, HR documentation and work plans.
• Advising management and staff on a wide range of HR related matters especially on Policies and Procedures and employee’s code of conduct.
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.
• Process and review employment applications in order to evaluate qualifications or eligibility of applicants.
• Schedule and coordinate candidate interviews and also Interview job applicants to obtain and verify information used to screen and evaluate them.
• Coordinating and administering training and development programmes and liaising with external training bodies as required.
• Administration and co-ordination of internal training programmes
• Assist the management in performance management processes
• Support the management on disciplinary and grievance issues and assist with preparations for disciplinary and grievance hearings.
• Maintain employee records (attendance, contracts, personnel files) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
• Handling of disciplinary investigations, hearings, appeals and grievances and escalations to HR Manager for decision making.
• Lead and manage various HR projects as directed by the Human Resources Manager and in line with HR objectives.
• Support and co-ordinate manpower planning in line with company expansion.
• Managing absenteeism through absence management policy for both short and long term absence in line with HR objectives.
• Creation and delivery of HR related on boarding and induction programmes.
• Assisting with employee relations; employee communications, facilitation and participation

Qualifications for the HR Officer Job

• BSc/BA in human resources, social studies or relevant field; higher diploma in HR will be an advantage.
• Proven working experience for at least 2 years  HR officer, administrator or other HR position
• Knowledge of HR functions (specially trade union and CBA negotiations)Understanding of labor laws and disciplinary procedures
• Proficient in MS Office; knowledge of HRMS is a plus
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Strong ethics and reliability

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Dispatch Coordinator Job Duties and responsibilities

• Provide leadership role and managing the daily operations of dispatch department to ensure customer satisfaction is successfully achieved.
• Manage orders and ensuring efficiency in packing and dispatch.
• Maintain weekly stock take of the inventory in dispatch cold room against what is produced and provide weekly actual time data to production manager.
• Coordinate with production department on stock levels to meet orders.
• Ensure compliance with standard procedures and do quality checks.
• Ensure no substandard goods leave the factory.Manage packers and fostering a positive team environment.
• Dispatching orders in a timely and efficient manner.
• Ensure effective, safe, accurate  and timely completion of  vehicles loading
• Controlling and managing product returns, damaged goods or missed deliveries.
• Managing issues with non- stock items for orders.
• Keeping records of all special customer requirements/fairs on a data base.
• Recording and managing customer requirements for specific day deliveries, special orders for fairs and special customers.
• Keep records and report to the management on a daily basis.
• Proactively address and resolve issues.
• Control distribution & co-ordination of events.
• Ensuring proper maintenance of the cold chain throughout the delivery process and trucks conditions.

Qualifications for the Dispatch Coordinator Job

• A holder of a minimum diploma in business management, supply chain management or related course.
• Should have at least 3 years of experience in a similar role with a food manufacturing company.
• Ability to lead, coordinate resources and staff in department is an efficient and time conscious manner.
• Should possess excellent customer service skills.
• Possess good communication skills both written and spoken.
• Sound ability to handle multiple tasks, set priorities and meet deadlines.
• Superb organizational and detail and result-oriented.
• Proficient in Ms- Word, Ms-Excel, Ms-Power Point, Outlook.
• Be a holder of a valid and clean driving License
• Trained on ISO certification will be an added advantage

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Quality Control Inspector Job Responsibilities

• Performs quality checks for all jobs in process to ensure they conform to the set specifications and standards
• Recording and maintaining all PPC data and laboratory records
• Monitoring, quality control checks online of scheduled jobs during production period and ensuring that they conform to the set standards of quality, and taking corrective action incase of any deviation.
• Conducting tests and analysis in the laboratory.
• Preparing necessary re-agents and standards colour guide to be used
• Ensuring conforming materials are sorted out from non-conforming materials and are well labeled.
• Approving of jobs before they move to the next step in production
• Preparation of exhibition folders required by marketers.
• Preparation of monthly reports Effectively attends to complaints and rejections from both internal and external customers
• Maintains good house keeping habits in QC laboratory and production in process
• Responsible for the implementation and maintenance of quality, environmental, health and safety, and food safety management systems.

Requirements for the Quality Control Inspector Job

• Bsc. In Analytical Chemistry/ or an equivalent.
• Minimum 2 years experience in a similar role in a busy manufacturing environment
• Good Communication and interpersonal skills
• Superior knowledge and proficiency in computers
• Good organizational skills