The United Nations is an intergovernmental organization to promote international co-operation. A replacement for the ineffective League of Nations, the organization was established on 24 October 1945
Notes: Appointment against this post is for only two (2) months.
Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by Providing administrative, conference and information services (www.unon.org). This position is located in the Property Management Unit, Central Support Services, Division of Administrative Services, at Nairobi duty station. Under the general guidance of the Chief, Property Management Unit, the incumbent will perform the following functions: Responsibilities
(1) Receiving and Inspection: a. Bar-code non-expendable property. b. Ensure safety of goods while awaiting inspection. c. Provide support and assist in the certification, acceptance/rejection of all goods delivered by vendor(s) or contractor(s), under local and international contracts. d. Monitor and coordinate the delivery of goods from the receiving area to the Inventory Focal Point (IFP)/ requsitioner /end-user. e. Ensure signing of R& I reports by the IFP/requsitioner /end user after receipt of goods f. Provide support in maintenance of accurate and comprehensive Receiving and Inspection (R&I) physical inspections and relevant data entry into the Inventory Management System as well as and the manual and electronic R&I registers. g. Maintain filing of R& I reports and related documents. (2) Movement of assets: a. Monitor the movers (contractors) ensuring that proper care is taken of the goods. b. Coordinate with BMTU all re-location requests raised by agencies such as UNON, UNEP and UN- HABITAT. BMTU will make arrangements for services of the movers directly with the contractor. c. Act on re-location requests submitted on-line by requesting office 24 hours in advance. d. Coordinate with BMTU to ensure movers are available, and that relevant billing information is obtained from requesting office in advance. e. Ensure that the requesting office complete the inventory movement form, to clearly confirm where inventory is being moved from and to (physical location), and inventory to be stored or disposed of. f. Directly monitor the movers to ensure property is moved to the correct locations. (3) Other functions: a. Participate in physical verification of UNON, UNEP and UN HABITAT non-expendable property. b. Assist disposal assistants in the disposal of assets recommended/approved for disposal. c. Conduct physical verification of items requested to be taken out of the UN Complex and update the electronic gate pass system. (4) Any other related duties that may be assigned by the supervisor(s), including but not limited to, covering for colleagues in the Unit during their absence.
PROFESSIONALISM – Good understanding of Inventory, Receiving and Inspection, Disposal and Insurance management techniques and practices, proven analytical skills and ability to research and analyze data; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
TEAMWORK – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
High school diploma or equivalent is required. Formal training from a technical college related to the post desirable.
Minimum of four (4) years progressively responsible experience is required. Familiarity with UN software applications such as MS Word, Excel and Access is desirable. Thorough knowledge and understanding of purchasing and supplies procedures, ability to communicate effectively with staff at all levels, and to interact with vendors and contractors is an advantage. Working knowledge of Enterprise Resource Planning (ERP) modules is desirable.
English and French are the working knowledge of the United Nations Secretariat. For this position fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Interested and qualified? Go to United Nations career website on careers.un.org to apply