• Latest Recruitment at Kenya Industrial Research and Development Institute (KIRDI) - 10 Positions

  • Posted on: 10 October, 2017 Deadline: 31 October, 2017
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  • The Kenya Industrial Research and Development Institute (KIRDI) is the National Industrial Research, Technology and Innovation Institution under the Ministry of Industrialization and Enterprise Development. It was established in 1979 under the Science and Technology Act Cap.250, Laws of Kenya (which has since been repealed by the Science, Technology and Innovation Act, 2013), as a multidisciplinary Institution to conduct Research and Development in Industrial and Allied Technologies.

    Planning Officer I

     

    Job Ref: KIRDI/HR/CS/01/17

    The purpose of this job is to provide support in the implementation of the Institute’s strategic plan, annual departmental work plans and budgets, monitoring and evaluation by liaising with the Senior Planning Officer in order to ensure the Institute’s vision, mission and objectives are achieved.

     Responsibilities:
    • Review of departmental reports for adequacy and accuracy in order ensure they meet professional standards before they are presented to Senior Management for action.
    • Analyze and interpret data to support strategy, planning, monitoring, evaluation and performance management processes in order to ensure decisions are based on facts
    • Prepare performance management, monitoring and evaluation and other necessary reports in order to ensure structured communication and documentation.
    • Provide inputs for the preparation of the sectional work plans and budgets through liaising with the Senior Planning Officer in order to ensure smooth running of the section’s activities
    • Provide technical support to departments during the preparation and implementation of strategic plan, annual work plans and budgets, monitoring and evaluation to ensure sound professional practices are followed
    • Disseminate strategic planning, monitoring and evaluation and performance management information to staff members in order to ensure timely and effective necessary actions
    • Provide technical inputs during the preparation of programmes and projects concepts notes and proposals through consultation with the staff members in order to enhance the technical expertise
    • Bachelor’s Degree with Minimum Second Class (Upper Division) in Science or Arts in any of the following Disciplines; Economics,
    • Economics and Mathematics, Economics and Statistics or its equivalent from a recognized Institution.
    • 3 Years’ Experience in Planning/Project Management/ Monitoring and Evaluation
    • Computer Application Skills and Statistical or qualitative software
    • Communication skills, Interpersonal skills, Organizational skills, Team building skills, Problem solving skills and conflict management skills
    • Compliance with Chapter six of the constitution

    Qualifications

    • Bachelor’s Degree with Minimum Second Class (Upper Division) in Science or Arts in any of the following Disciplines; Economics, Economics and Mathematics, Economics and Statistics or its equivalent from a recognized Institution.
    • 3 Years’ Experience in Planning/Project Management/ Monitoring and Evaluation
    • Computer Application Skills and Statistical or qualitative software
    • Communication skills, Interpersonal skills, Organizational skills, Team building skills, Problem solving skills and conflict management skills
    • Compliance with Chapter six of the constitution

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    Quality Assurance Officer I

     

    Job Ref: KIRDI/HR/CS/02/17

    The purpose of this job is to implement the Institute’s quality policy and the Quality Management System by supporting the Institute’s departments in preparing, documenting and implementing operation procedures and process in order to ensure efficient and effective operation of the Institute and quality service delivery to customers and other stakeholders

    Responsibilities:
    • Monitor the quality of the Institute’s products, services, processes and procedures against set internal and international standards through physical observation, review of records and documents, use of laboratory reports, interviews etc. in order to ensure delivery of quality services to customers and other stakeholders.
    • Play part in the implementation and continuous review of the Institute’s quality management system processes and procedures through the involvement of all the Institute’s Department/
    • Functional areas in order to ensure compliance with the requirements of Quality Policy.
    • Assist in the documentation of the Institute’s Quality Management System Procedures and Processes by liaising with staff from all departments in order to ensure all the Institute’s operations are incorporated in the Quality Management System
    • Identify and control critical institutional quality bottlenecks that may compromise efficient operation of established processes and procedures by carrying out regular quality surveillance audits in order to deter the occurrence of systems breakdown.
    • Prepare monthly and Quarterly reports for the Chief Quality Assurance Officer on the performance of quality management system and any other needs through continuous monitoring and Improvement of the quality management system to make recommendations for improvement.
    • Undertake follow up of customer’s complaints and complements on quality matters by registering the raised complaints/complements and ensuring they are addressed effectively in order to ensure the Institute’s services meet customer expectation
    • Undertake follow ups of internal quality audits to ensure they are undertaken as planned in order to ensure the quality management system is efficient and effective.
    • Monitor the Corrective Actions on quality matters by registering and carrying out follow up on all corrective actions raised in order to ensure compliance to set standards

    Qualifications

    • Bachelor’s Degree in Applied Sciences from a recognized Institution
    • Certificate Course in Internal Quality Audit or Corporate Governance from a recognized institution
    • 3 Years’ Experience in Quality Assurance/Project Management/Performance Management
    • Computer Application Skills and statistical analysis skills
    • Communication skills, Interpersonal skills, Organizational skills, Team building skills, Problem solving skills and conflict management skills
    • Compliance with Chapter six of the constitution

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    Executive Secretary

     

    Job Ref: KIRDI/HR/EC/03/17

    Support the function of the office of the Director/Chief Executive Officer and Top Management of KIRDI by facilitating the smooth flow of work and information from and by the office of the Director, between stakeholders, government agencies and staff with a view to ensuring the mandate of KIRDI is achieved.

    Responsibilities 

    • Ensure efficient and effective communication between the Director’s office, our parent Ministry, other government agencies and the general public
    • Prepare logistical support to host the many visitors and callers to Director’s office
    • Maintain etiquette and protocol in the Director’s office
    • Receive, read, analyse, sort, incoming mails, redirecting them and responding to the routine ones in the Director’s Office
    • Draft communication for Director’s signature
    • Follow up and coordinate with various government departments for approvals/action items correspondences
    • Prepare office budget for smooth running of the Director’s office
    • Plan and organize meetings, take down minutes and circulate the same
    • Ensure harmony/effectiveness in operations between the Director’s office and all the other functions of the Institute
    • Maintain Director’s diary/calendar of activities and manage the schedule of meeting for the office.
    • Handle Director’s office petty cash float and reconciliation of the same
    • Keep real-time stocks for the Director’s office on all office consumables and ensure replenishment
    • Manage and facilitate effective information flow to and from the Directors office – both internally and externally.
    • Follow-up on action tasks for the Director by other departments
    • Allocate and supervise duties to the senior support staff to ensure smooth running of the Director’s office
    • Assign duties to the Director’s driver to ensure Director is punctual for meetings and other important assignments
    • Maintain proper and effective filing system for security of correspondence and quick retrieval
    • Handle customer enquiries – physical, telephone and emails in line with the service charter for enhanced customer service leading to customer satisfaction

    Qualifications

    • Bachelor’s degree in Secretarial Studies, Business Administration/Social Sciences from a recognized Institution
    • Stage III (KNEC) in Secretarial Studies (Diploma Equivalent)
    • Must have attended an Executive Secretarial Management Course from a recognized institution
    • Minimum Level of academic/professional qualifications required to perform effectively in the role
    • Professional competence in management of secretarial/administration services
    • Communication and Interpersonal skills
    • High level of organizational skills and supervisory skills
    • Problem solving skills
    • Self-drive and initiative skills
    • Team building skills
    • High levels of intuition and Integrity
    • Compliance with Chapter 6 of the Constitution
    • Served as a Senior Personal Secretary for a Minimum period of 10 years, three (3) of which much be at the level of Executive Office.

     

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    Personal Secretary

     

    Job Ref: KIRDI/HR/EC/04/17

    Support the function of the Deputy Director/Assistant Director by facilitating the flow of activities and information within the Department and with other functions of the organization (KIRDI)

    Responsibilities :
    • Allocate duties and supervise to Support Staff deployed in the division to ensure smooth flow of activities within the Division, the Department
    • Receive, sort, print, dispatch physical and electronic correspondence to the respective officers for action and feedback
    • Draft routine responses to various correspondences and draft letters for the Assistant Director’s signature
    • Scan, photocopy and print various documents for onward transmission to relevant officers for action.
    • Prepare PowerPoint presentations for Assistant Director
    • Receive, make and redirect calls both internal and external for effective and efficient communication
    • Make requisitions for office consumables for daily use and for facilitation of meetings and ensure that office requirements are provided for in good time
    • Receive, attend to and redirect clients’ enquiries and complaints to relevant divisions for assistance and complaint resolution
    • Maintain and manage the office diary to enable smooth running of the divisional activities
    • Make local and overseas travel and accommodation arrangement in liaison with procurement office to ensure that the Assistant Director is not inconvenienced
    • Prepare notices and agenda for divisional meetings and distribute in good time to participants to enable them prepare adequately for the meeting thus ensuring effective meeting
    • Supervise and guide support staff assigned to the office to ensure and maintain cleanliness at all times as well as efficient movement of documents from the office to the respective officers for action.
    • Manage office protocol and etiquette so as to maintain proper procedures and common purpose of the division
    • Manage security and integrity of documents and office information to ensure confidentiality in the organization.

    Qualifications

    • Bachelor’s Degree in Secretarial Studies/Bachelors of Business /office management/social science or equivalent from a recognized institution.
    • Stage III (KNEC) in Secretarial Studies (Diploma Equivalent)
    • Ability to work under pressure, Supervisory skills, Problem solving skills.Compliance with Chapter 6 of the Constitution
    • Served as a Personal Secretary for a minimum period of three (3) years or a similar position in a recognized institution

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    Marketing Officer

     

    Job Ref: KIRDI/HR/CS/05/17

    The purpose of this job is to assist in implementation of the Institute’s annual marketing strategies by liaising with internal stakeholders by collecting and organizing information for input into the strategies that guide operations of the Unit for alignment with the general focus of the Institute.

    Responsibilities:
    • Assist in implementation of the Institute’s annual marketing strategies by liaising with internal stakeholders by collecting and organizing information for input into the strategies that guide operations of the Unit for alignment with the general focus of the Institute
    • Assist in implementation of the Units annual marketing plan by providing input on marketing needs and current market trends to ensure proper planning and attaining of set goals and targets.
    • Participate in marketing promotional activities, exhibitions, and trade fairs to promote the Institutes products and services.
    • Assist in development and review of pricing strategies for the Institute by benchmarking with competing brands and analyzing the market to ensure that products and services are appropriately valued to promote customer satisfaction and ensure customer retention
    • Assist in research and analysis of the market, competitor trends, demographics, and other information that affects marketing strategies to provide insightful understanding of the market environment to ensure that the Institutes products and services are in line with market trends
    • Analyze research findings to guide the Chief Marketing Officer regarding upcoming markets, new products and/or services in order to develop effective strategies geared towards acquiring and maintaining market niches.
    • Identify areas for improvement in product and service offerings, sales tactics, marketing strategy, and promotional activities through reviewing current product and service market status and departmental operations to ensure that the Institutes products and services are in line with the customer expectations
    • Adopt prescribed procedures to undertake customer complaints handling by solving and escalating issues raised in complaints for the purposes of promoting customer satisfaction.
    • Assist in identifying target markets by analyzing market trends to ensure that the Institute offers its products and services to the desired customer base.
    • Evaluate the effectiveness of marketing activities through adoption of monitoring and evaluation strategies to ensure that the Units activities are aligned with the overall goal of the organization
    • Conduct periodic capture and analysis of client information through the use of available data capture instruments to enable the Institution monitors, aligns, and realign its objectives with those of the customer needs.
    • Liaise with internal and external stakeholders to assist in the development of effective packaging and branding strategies for the Institutes products and services.
    • Give input for creation of marketing campaigns by liaising with Chief and Senior Marketing Officers to ensure campaigns are effective and target the intended market.

    Qualifications

    • Bachelor of Commerce degree (marketing option) or its equivalent from a recognized Institution.
    • Diploma in Marketing or its equivalent from a recognized Institution
    • Computer literacy, Statistical or qualitative software packages and Presentation Skills.
    • Communication skills and Interpersonal skills.
    • 3 Years’ Experience in marketing
    • Compliance with chapter six (6) of the constitution of Kenya 2010.

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    Communication Officer

     

     

    Job Ref: KIRDI/HR/EC/06/17

    The purpose of this job is to communicate the Institute’s programmes, policies and activities internally and externally by developing and disseminating communication materials to enhance the image of the Institute and create awareness on the institutes programmes and activities

    Responsibilities

    • Develop and implement annual Public Relations and Communication Policy and Strategy for the institute by liaising with stakeholders and reviewing existing policies and strategies to guide the Communication framework hence improving the image of the Institute
    • Manage and coordinate the Institutes media processes including press briefs, press releases and publications to be disseminated to the public
    • Manage communication between the Institute and its stakeholders through social media channels and the Institutes website for effective and efficient information flow
    • Develop and manage a corporate communication resource base by maintaining all publications both print and electronic for use by stakeholders as well as for ensuring that institutional memory is retained
    • Coordinate and manage interactive public functions and events through participation in trade fairs, shows, open days and exhibitions to promote and publicise activities of the institute
    • Develop and implement the Institute’s Citizens Service Delivery Charter by reviewing on annual basis by liaising with other
    • Departments, Divisions and Centres of the Institute to ensure that the Institutes clients have accurate and up to dated information on the services we offer and on their obligations
    • Prepare and manage the units Annual Workplans and Budgets by planning for the activities to be carried out in the year and reviewing them weekly, monthly and quarterly to ensure that all planned for activities are implemented during the year
    • Develop and Implement branding and communication guidelines for the Institute as a Vision 2030 Flagship Project, by internalizing the branding and communication guidelines of the Vision 2030 Delivery Secretariat and incorporating them as required to enhance the National Identification of KIRDI as a key contributor to the achievement of the Vision as well as entrench the spirit and the culture of the Vision in all aspects of the organization
    • Create awareness of the Institute’s activities and programmes on a regular basis by developing communication material and disseminating to relevant stakeholders through mass media to enhance the corporate image of the Institute
    • Liaise with stakeholders on a regular basis by acting as the first point of contact with the institute to provide the relevant link with personnel or officers in the Institute

    Qualifications

    • Excellent Written and oral Communication skills
    • 3 Years’ experience and have good personal relations skills
    • Excellent organizational skills
    • Good Presentation skills
    • Compliance with Chapter Six (6) of the Constitution
    • Bachelor’s Degree in Communication/Journalism/ Public Relations/ International relations or its equivalent from a recognized institution;
      OR
    • Bachelor’s Degree in Social Sciences and a Post-graduate Diploma in Communication/Journalism/ Public Relations/ International relations or its equivalent from a recognized institution
    • Advanced Computer Application skills;
    • Excellent Written and oral Communication skills
    • 3 Years’ experience and have good personal relations skills
    • Excellent organizational skills
    • Good Presentation skills
    • Compliance with Chapter Six (6) of the Constitution

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    Senior ICT Officer

     

    Job Ref: KIRDI/HR/EC/07/17

    The purpose of this job is to provide leadership in the delivery of ICT (website, email, software and infrastructure) to clients within and outside the institute by formulating and implementing ICT policies, standards and strategies to ensure effectiveness and efficiency of ICT related functions.

    Responsibilities 

    • Contribute in the formulation of institutional strategy and policy in accordance with the set standards, such as ICTA standards, to guide the implementation of ICT procedures, processes, programs and use of ICT equipment.
    • Coordinate implementation of ICT programs in accordance to the set standards, policies and strategies to ensure efficiency of ICT operations.
    • Ensure consistency of ICT policies in accordance with the set policies to ensure alignment of ICT goals with those of Institute and compliance with regulations.
    • Guide the process of acquisition, configuration, upgrading and deployment of software, hardware and ICT infrastructure in accordance with the set standards to ensure effectiveness and efficiency of ICT operations.
    • Oversee adoption of new ICT tool (information system, software etc) through change management program to ensure seamless adoption and continuous productivity.
    • Implement ICT programs in accordance with the institutional ICT strategies so as to achieve Institutional ICT goals and objectives.
    • Development and allocation of ICT systems in accordance with the set standards-such as ICT Authority Standards and policies to provide access to information for both research and
    • Carry out critical evaluation of incidences (such as system failure) by performing situation analysis to ensure effectiveness of operations within the institute.
    • Carry out training, nurturing and mentoring of staff on ICT in accordance with the set guidelines to improve ICT literacy level and productivity within the Institute.
    • Formulation of ICT work plan and budget for allocation of financial and human resource to ICT activities in accordance with
    • Institutional ICT strategy to achieve efficiency in operations.

    Qualifications

    • Master’s Degree in Computer Science or Information Technology or any other related and equivalent qualifications from a recognized Institution
    • Certification in network or systems Administration or its equivalent
    • Demonstrated Professional competence in systems analysis, design, program specifications, communication skills and the ability to train and supervise staff.
    • Computer literacy
      Project management
    • Compliance with Chapter six of the constitution
    • Seven years of experience, three of which must have been served in a senior management position

    go to method of application »

    Principal Internal Auditor

     

    Job Ref: KIRDI/HR/EC/08/17

    The purpose of the job is to develop and implement risk management and control framework in accordance with the international Auditing standards to avert fraud, ensure compliance with set procedures and control for prudent utilization of resources of the job:

     Job Responsibilities:
    • Develop internal audit work plans in conjunction with the Chief Internal Auditor after assessment of organizational activities to ensure proper coordination for smooth operation of the division
    • Develop and implement sound audit management systems in accordance with the international Auditing standards to ensure proper auditing procedures and practices
    • Allocate duties and supervise audit staff to ensure they meet the expected standards for quality and reliable audit reports
    • Carry out training needs assessment for audit staff by identified existing auditing skills gap to ensure they are adequately addressed for achievement of the divisional goals
    • Prepare public investment reports in conjunction with the Chief Internal Auditor through scrutiny of organizational financial reports to ensure compliance with the public finance management Act.
    • Develop risk management audit framework through identification of inherent risks to come up with mitigations which will ensure the attainment of the organizational goals and objectives.
    • Verify receipts and payment to ensure compliance with the set organizational regulations for accountability and prudent utilization of resources.
    • Liaise with the external auditors in conjunction with the finance department to ensure provision of the required documentation for uninterrupted execution of the audit process.
    • Prepare public investment reports in conjunction with the Chief Internal Auditor through scrutiny of organizational financial reports to ensure compliance with the public finance management Act.
    • Develop risk management audit framework through identification of inherent risks to come up with mitigations which will ensure the attainment of the organizational goals and objectives.
    • Verify receipts and payment to ensure compliance with the set organizational regulations for accountability and prudent utilization of resources.
    • Liaise with the external auditors in conjunction with the finance department to ensure provision of the required documentation for uninterrupted execution of the audit process.

    Qualifications

    • A minimum of Master’s degree in Business related field from a recognized institution
    • Certified Public Accountants Kenya (CPA-K)Association of Certified Chartered Accountants (part III)Certified Internal Audit (CIA)
    • Registration with ICPAK or CISA
    • Strategic Management Course lasting not less than 6 weeks from a recognized institution
    • Nine (9) years of work experience with a minimum of three (3) years serving as a Senior Internal Auditor or a comparable position in handling internal audit department in a public institution or its equivalent
    • Budgeting and knowledge of relevant legislations
    • Knowledge of professional standards
    • Knowledge of accounting and auditing software packages
    • Good Leadership and Communication skills
    • Good Interpersonal and Organizational skills
    • Compliance with the provisions of the chapter six of the Constitution of Kenya 2010.

    Method of Application

    All applications quoting the Job Reference number should be sent either in hard copy or in electronicfrom to dir@kirdi.go.ke attaching relevant testimonials and academic certificates with at least three referees to the adress below before Tuesday 31st October 2017 The Director Kenya Industrial Research and Development Institute P.O BOX 30650- 00100 Nairobi

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