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  • Posted: Oct 26, 2017
    Deadline: Not specified
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    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and passio...
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    Health Advisors

    We seek to recruit 6 Health Advisors for our research teams based in Homa Bay and Kisumu. Health Advisors will be responsible for working with facility based HTS personnel, providing technical advice on aPS to HTS providers and support data collection activities for the study, including interviews and blood draws. They must be comfortable working with HIV-infected people in the locations where they and/or their partners live and dwell.They must be able to work with minimal supervision and for long hours when necessary.They will report to the Study Coordinator. These positions are temporary for a period of 18 months beginning January 2018 and will be based in Kisumu.

    Specific duties and responsibilities:

    • Support facility based HTS providers to screen and enroll eligible HIV-infected persons into the study
    • Provide expert advice on aPS protocols for screening and enroling eligible HIV-infected people into the study.
    • Support facility-based personnel to perform blood draws for HIV-infected people enrolled in the study as per study protocols
    • Support the conduct of interviews with study participants using mobile data entry technology as per study protocols.
    • Provide supportive supervision to facility teams and be responsible for following up index participants’ sexual partners through either home visits or phone calls.
    • Support facility HTS providers to perform HIV testing and counseling for index participants and their sexual partners in compliance with national guidelines and as per study protocols.
    • Maintain familiarity with the protocol and standard operation procedures (SOP) of the study.
    • Provide ongoing counseling and relevant referrals for participant support, including HIV care services, support groups, violence prevention organizations.
    • Document clinic, home visits, and phone calls on source documents and case report forms (CRFs).
    • Safeguard source documents and CRFs and ensure data quality.
    • Participate in community engagement activities and meetings.
    • Prepare weekly, monthly, and quarterly reports as needed for the Study Coordinator.
    • Meet the agreed study targets.
    • Any other duties as directed by Study Coordinator.

    Required Skills

    Required Experience

    • Diploma or degree in public health, nursing, clinical medicine, or other health-related fields. Three years working experience in a similar role, preferably in health related research study settings or any related field.
    • Certificate in Voluntary Counseling and Testing or HTS from NASCOP.
    • Certificate or formal training and experience in phlebotomy.
    • Updated work experience in current national HTS guidelines. .
    • Experience working with key and priority populations is desirable.
    • Experience in Home-Based Counseling and Testing is desirable.
    • Experience in social work and research projects will be an added advantage.
    • Willingness to work as a team player.
    • Ability to maintain flexible work hours, including occasional nights and weekends, in order to interface with key and priority populations and international partners.

    Must have legal authorization to work in Kenya.

    go to method of application »

    Finance Officer, HSDSA Cluster 1

    We seek to recruit a Finance Officer who will be responsible for maintaining up to date, accurate and complete records in required formats for all financial transactions, post transactions in Business World, ensure full financial supporting documentations, review payment vouchers for supplier’s payments and carry out monthly Bank Reconciliations, respond on a timely basis to all suppliers’ inquiries, reconcile all the suppliers’ statements with PATH’s records and update the Senior Finance Officer on any discrepancies. The Finance Officer will be based in Kisumu.

    Specific duties and responsibilities:

    • Process and review payment vouchers for supplier’s payments, travel advance requests and other payments requests. Track outstanding advances and follow up to ensure all are cleared on timely basis and in line with PATH’s financial policies.
    • Review all travel expense reports, workshop expense reports and any other reconciliations for authorization, accuracy, allowable expenses, charge codes and accounting for advances. Follow up on resolutions of all questioned items and see that they are resolved in a timely manner.
    • Responsible for posting transaction in Business World.
    • Respond on a timely basis to all suppliers’ inquiries, reconcile all the suppliers’ statements with PATH’s records and update the Senior Finance Officer on any discrepancies.
    • Responsible for application of DA1 and follow up of the refunds.
    • Respond to staff inquiries on a timely basis on any financial issues.
    • Disburse all PATH Money Transfer payments and funds transfer through E-Banking.
    • Carry out monthly Bank Reconciliations.
    • Prepare management accounts.
    • As part of the Finance team, Identify opportunities for streamlining office processes, make recommendations to the finance team and implement changes.

    Required Skills

    Required Experience

    • A degree in Accounting or any business related field and professional accountancy training CPA(K).
    • Minimum of 4 years relevant work experience with International NGO(s).
    • Excellent attention to detail and possess sound technical skills.
    • Analytical approach to work.
    • Problem-solving skills, creative and initiative.
    • Sound planning and organizational skills
    • Strong attention to detail.
    • Good time management skills and the ability to prioritize.
    • Able to work as part of a team.
    • Proficiency in Ms Office applications including word and excel, hands on work experience with Business World.
    • Excellent oral and written communication skills.

    Must currently have legal authorization to work in Kenya.

    PATH is dedicated to diversity and is an equal opportunity employer.

    go to method of application »

    Administrative Officer

    PATH is seeking to recruit an Administrative Officer for HSDSA project who will serve as key member of the project’s administration and finance team. S/he will be responsible for functions in the offices associated with property management including IT, equipment and transportation while managing the HSDSA Cluster 1 inventory assets and ensuring that the master database inventory is updated. S/he will be located in Kisumu Office.

    Duties & Responsibilities.

    • Supervise DA1 filing processes.
    • Maintain administration files and records.
    • Oversee the leases and subleases, if any.
    • Assist in procurement of goods and services.
    • Support the IS Officer to oversee hardware maintenance.
    • Oversee maintenance and mileage log books for all motor vehicles.
    • In-charge of motor vehicles including coordination of daily drivers’ duties.
    • Point person for the Internet Service Provider in the absence of the IS Officer.
    • Assist in annual project budgeting process regarding administrative components.
    • Coordinates duties and activities of Drivers, Admin Assistant, Stores Clerk and Receptionist.
    • Manage the HSDSA Cluster 1 inventory assets and ensure that the master database inventory is updated.
    • Manage all office facilities, equipment, vehicles, housekeeping services, improvements, repairs for county offices in Kisumu.

    Required Skills

    Required Experience

    • Bachelor’s degree in Business Administration, office management, social sciences or related area.
    • A minimum of Four years’ experience working for a national or international NGO in an administrative capacity. Proven experience in managing a variety of office functions including procurement, management of property, equipment, vehicle fleet, information technology, insurance and security issues.
    • Demonstrated ability in Microsoft Office computer packages.
    • Ability to plan and work independently and make decisions without close supervision.
    • Organized, accurate, efficient and capable of thoroughly handling detailed work assignments.
    • Proven ability to work in teams as a team member, player and leader and supervise team members.

    Must currently have legal authorization to work in Kenya.

    PATH is dedicated to diversity and is an equal opportunity employer.

    go to method of application »

    Study Coordinator

    We seek to recruit a Study Coordinator for our research team based in Homa Bay and Kisumu. The Study coordinator will be responsible for overseeing all daily study operations in Homa Bay and Kisumu,including supervising study personnel,maintaining up-to-date study protocols and approvals, and liaising with key stakeholders, both locally and internationally.S/he will must be self-directed, working with minimal supervision, and must be committed to providing services and care for vulnerable populations, s/he will report to the Study Manager and Principal Investigator. This Position will be based in Kisumu.

    Specific duties and responsibilities:

    • Coordinate the development of the study protocol and tools.
    • Training staff at study sites.
    • Ensure necessary local ethics review board approvals and renewals are obtained for the study and managing study ethics and human subject protection.
    • Participate in database development and management.
    • Coordinate all meetings required for the success of the study.
    • Ensure that necessary supplies/materials are in stock for study implementation.
    • Serve as the liaison between the study team, the study Principal Investigator (PI) and collaborators.
    • Oversight of study implementation at study sites.
    • Coordinate and participate in the data analysis and report writing activities.
    • Preparation of study research reports.
    • Oversight of study advisory board (CAB) and safety monitoring board (SMB).

    Required Skills

    Required Experience

    • Bachelor’s degree in Medicine (MBChB or equivalent). At least 5 years of relevant experience in a similar role preferably in a health sector or any other related field.
    • Prior experience as a research Study Coordinator or Assistant Study Coordinator – mandatory.
    • Registration with the Kenya Medical Practioners and Dentists Board.
    • Certification in Human Subjects Protection and Good Clinical Practice.
    • Experience with HIV research, antiretroviral therapy (ART), and HIV testing and counseling (HTC) programs.
    • Demonstrated ability to plan, lead, coordinate, and accomplish research activities.
    • Strong analytic, organizational, written, and verbal communication skills.
    • Ability to work in a team environment.
    • Ability to maintain flexible work hours, including occasional nights and weekends, in order to interface with key and priority populations and international partners.
    • Familiarity with smart phone technology for data collection, including ODK.
    • Attention to detail and good work ethic.
    • Ability to work with minimal supervision.
    • Respectful, punctual, hardworking, and conscientious.
    • Responsive to multiple communication modalities with international team members.
    • Ability to work effectively as a member of a collaborative team.
    • Experience working with key and priority populations.

    Must have legal authorization to work in Kenya.

    go to method of application »

    Payroll Associate, HSDSA Cluster 1

    We seek to recruit a Payroll Associate who will process payments to employees in a timely manner and in compliance with laid down donor, PATH and statutory regulations/requirements. This will entail a comprehensive payroll management process using AREN payroll software, maintain PATH employees pay records and ensure accurate reconciliation of such records with the payroll system, continuously review payroll and ensure compliance with any changes in budgets, PATH HR policies, remuneration, tax legislation, labor laws, NSSF , NHIF , record keeping and reporting requirements . This position is based in Kisumu.

    Specific Duties and Responsibilities:

    • Timely processing of temporary staff payroll and ensuring accuracy and compliance with donor, PATH and statutory requirements.
    • Provide support to the audit of the project on staff payroll related matters.
    • Maintain PATH employees pay records and ensure accurate reconciliation of such records with the payroll system.
    • Monitor changes in laws and regulations pertaining to payroll which require PATH policy changes and notifies the relevant teams for action.
    • Document monthly challenges, lessons learnt, opportunities and recommendations for systems improvement to enable efficient payroll processing.
    • Validate the monthly payroll input worksheets computations generated for accuracy and completeness against quality assurance parameters before settlement.
    • Prepare periodic and ad hoc payroll reports. Compile overall staff monthly payroll reconciliations against current month’s and previous month’s approved payroll.
    • Prepare and submit schedules of the different charge codes to Finance. Respond to staff queries regarding returned monies, inactive accounts, change of bank accounts etc.
    • Continuously review payroll and ensure compliance with any changes in budgets, PATH HR policies, remuneration, tax legislation, labor laws, NSSF , NHIF , record keeping and reporting requirements.
    • Prepare accurate monthly payroll schedules showing each employee basic salary, allowances, gross pay, deductions, PAYE/ NSSF/ NHIF/ HELB withholdings, net pay, pro-rations and retroactive adjustments. All output will be forwarded for review and approval.
    • Email accurate and updated monthly pay-slips to all staff in a timely fashion. On an annual basis, prepare required annual payroll-related certificates or statements (P9 forms) for the staff and distribute by email for the self-tax assessment and filing.
    • Maintain a spreadsheet for end-of-service gratuity accrual and provide a cumulative gratuity analysis report at the end of every month. Monitor any staff changes due to resignations and transitions to ensure reversals on the gratuity reports are effected in a timely manner.

    Required Skills

    Required Experience

    • A Bachelor’s Degree in Accounting, Business Administration or related field and a minimum of CPA II. Minimum of 2 years on job experience in payroll processing is a must, preferably in an NGO setting. Familiarity with KRA itax platform is an added advantage.
    • Excellent oral and written communication skills.
    • Ability to take self-initiative and solve problems.
    • Good time management skills and the ability to prioritize.
    • Strong attention to detail and sound technical and analytical skills.
    • Ability to handle multiple and conflicting priorities, and work under strict deadlines.
    • Handson experience in use of accounting packages, proficiency and working experience with excel and Business World.

    Must currently have legal authorization to work in Kenya.

    PATH is dedicated to diversity and is an equal opportunity employer.

    go to method of application »

    HRH Officer, HSDSA Cluster 1

    We seek to recruit a HRH Officer who will partner closely with the project teams and the County HR team to ensure that the project HR for Health mandate at project and County level is implemented efficiently. The HR Officer will proactively reach out to provide HR support to the health workers through a variety of innovative methods, face to face discussions and provide information on the contract staff for service delivery in the HSDSA supported sites back to the project office. The incumbent will ensures proper running, documentation and monitoring of all contract staff. This position is based in Kisumu.

    Specific duties and responsibilities:

    • Partner with the county health HR unit in all HR issues relating to the contract staff to provide support to and enable service delivery in project supported sites.
    • Assist in coordination and participate in the county recruitment process i.e. drafting job advertisements for vacant positions, screening applications, short listing, interviewing and deploying heath workers to project supported sites for efficient service delivery.
    • In liaison with the HRBP and Recruiter, support the Hiring Managers for new staff to prepare orientation programs to ensure the new hires have well rounded orientation on PATH projects and policies
    • Provide first line support by responding to queries via phone or email. Ensure queries are addressed in line with stipulated turn-around times.
    • Manage any existing HR concerns and provide internal communication support to Human Resource issues.
    • Escalate all issues that cannot be resolved.
    • Support audit queries related to HR, ensuring that contracts and other relevant documents are filed and retrieved in a timely manner.
    • Support the management of contract health workers in the county i.e. onboarding, supervision, timesheet management, grievance handling and their smooth transition to the respective counties.
    • Management of timesheet processes include receipt, recording, tracking, and stamping, onward transmission for payroll processing.
    • Validate payroll data, timecards, and provide refresher training as appropriate.
    • Ensure accurate tracking and monitoring of all types of leave for all staff and reconcile with timecards before submission and filing.
    • Ensure data quality measures are adhered to during data collection. Support supervisors with initiatives to monitor team effectiveness to improve individual and team performance, while creating a culture of accountability.
    • In liaison with facility in-charges conduct verification of staff presence at post on a weekly basis. Conduct spot checks and other initiatives to ensure staff are accurately paid as per the days worked. Work with county and project teams to schedule site visits.
    • Update facility supervisors and project of any changes that occur in terms of staff movement, absenteeism, etc on a fortnight basis.
    • Maintain accurately updated health workers records and filing systems, personal files and staff master lists both internally and support the county office to have the same.
    • Receive, review, to ensure accuracy and completeness, update, compile and maintain human resources data, documents and records such as attendance records and employee files.
    • Check the validity and filing of documents in staff files.
    • Conduct a skills audit for the teams within the county team.
    • Coordinate the implementation of performance management systems and staff appraisals in the county office.
    • Ensure timely communication and coordination with the HSDSA project and PATH on matters relating to contract workers transfers, disciplinary issues as well as work attendance monitoring.
    • In close collaboration with the project teams, assist in the coordination and planning of inter county HRH ICCs.
    • Prepare required reports (monthly, quarterly & semi-annual reports). Support documentation of SHW program best practices, key successes and lessons learnt.
    • In close collaboration with the staff supervisors, the HRO also handles the whole spectrum of the PATH temporary staff and interns’ recruitment and management according to the PATH guidelines.
    • Perform any tasks as may be reasonably assigned from time to time.
    • Respond to staff queries on matters related to leave and timecards.

    Required Skills

    Required Experience

    • A higher diploma in HR Management, social sciences or related field, a bachelor’s degree will be an added advantage.
    • At least 3 years relevant experience in Human Resource Management.
    • Familiarity with public sector HR issues.
    • Ability to multi-task, handle pressure and work as a team player in a diverse working environment.
    • Excellent computer skills using Microsoft Office Suite required, additional software preferred.
    • Excellent organizational skills and ability to multi-task.
    • Flexible, detail oriented, adaptable to changing priorities to meet strict deadlines.
    • Strong demonstrated interpersonal and communication skills both written and verbal.
    • Ability to take initiative and work independently with minimal supervision.

    Must currently have legal authorization to work in Kenya.

    PATH is dedicated to diversity and is an equal opportunity employer.

    go to method of application »

    Information Systems Officer, HSDSA Cluster 1

    We seek to recruit an Information Systems Officer who will be part of a team whose primary responsibilities include designing, planning, implementing, supporting, and troubleshooting PATH’s global infrastructure. This position encompasses the areas of optimizing network and system availability, functionality, security, virtualization, remote access, and performance, plans major system installations and mentor others in diagnosing and resolving complex hardware, software and network problems, Facilitate the planning of component and feature upgrades, and plan & participate in scheduled off-hours service outage upgrades. This position will be based in Kisumu.

    Duties and Responsibilities:

    • Install, build, configure and maintain the networking infrastructure in a production datacenter environment that supports an international organization.
    • Promote system reliability and efficiency by creating and implementing network and server standards and operational best-practices; provide technical leadership in design and administration decisions for networking systems. Includes:
      • Server maintenance / security
      • Server standards / including back office standards
      • Virtualization
      • Remote connectivity
      • Security Compliance (help create and enforce system and network security guidelines and procedures)
      • Hardware standards
      • Bios / Firmware Management
      • Virus / Patch Management
      • Change management
    • Design, configure and maintain global network services – helping to design and maintain an optimized experience for PATH’s field offices.
    • Make recommendations and contribute to global infrastructure architecture vision.
    • Facilitate the planning of component and feature upgrades, and plan & participate in scheduled off-hours service outage upgrades.
    • Document system operations processes and procedures including installation and testing of network upgrades, failover, and configuration.
    • Enforce operational network security guidelines and procedures.
    • Provide Tier II and III support as needed – working with defined SLAs.
    • Communicate issues clearly to business and technical groups within the company.
    • Provide mentoring to other team members.
    • Schedule for preventive maintenance of all IT equipment and supervise the same.
    • Maintain an up to date IT inventory record of all IT equipment both on- and off-site.
    • Liaise with the ISP to ensure continued availability of the Internet.
    • Liaise with the supervisor on allocation of IT equipment (Desktops, Laptops and Printers) to users.

    Required Skills

    Required Experience

    • 6 years relevant industry experience with at least five years in similar engineering roles.
    • Extensive experience with virtualization and VPN in an international organization (Citrix experience preferred). Experience with wireless networking technologies, firewalls and/or intrusion detection systems. Experience with TCP/IP, Subnets and routing. Experience with creating and maintaining standards, operational best-practices, and infrastructure architecture design documentation. MSCE, A+, CCNA Wireless certifications preferred.
    • Hands on experience supporting Windows Server 2003/2008, Active Directory, and Exchange 2007.
    • Strong troubleshooting skills and proven ability to do root cause analysis.
    • Effective problem solving skills.
    • Strong communication skills
    • Willingness to work in a maturing organization and provide mentoring to other team members.
    • Willingness to provide off-hours support as needed.
    • An advanced degree in IT, software development or related field.
    • Previous experience in working with open-source solutions..
    • Previous experience working in an NGO context preferred
    • Proficient in Microsoft Office Suite, in particular Excel. Knowledge of MS Access, ODK or CSPRO is a plus.
    • Skills in managing proper functioning of LAN, Server, the E-mail system and internet connectivity, ensuring that there is software resource availability.
    • Microsoft, Cisco or A+ certification desirable.

    Must currently have legal authorization to work in Kenya.

    PATH is dedicated to diversity and is an equal opportunity employer.

    go to method of application »

    IT Officer

    We seek to recruit an IT Officer for our research team based in Homa Bay and Kisumu. The IT Officer will be responsible for the design of data collection and management systems, supervision of study data collection operations, and routine data cleaning, quality control and analysis. S/he must be able to work with minimal supervision and for long hours when necessary.The IT Officer will report to the Study Coordinator and Principal Investigator.This position will be based in Kisumu.

    Specific duties and responsibilities:

    • Database development and maintenance.
    • Program study smart phones and tablets for online data collection activities.
    • Troubleshoot and report problems with study cell phone and tablet use as they arise.
    • Troubleshoot basic network/internet connectivity, ODK uploads, and completing various application and system maintenance activities.
    • Tabulating program data to generate weekly and quarterly reports for the study.
    • Ensure source documents are safeguarded and that optimal data quality is maintained.
    • Maintain a clean log frame of data queries and how they have been resolved.
    • Monitoring and evaluation of study data activities.
    • Assist the study team to run data quality and integrity check.
    • Inspect data flow processes for proper levels of responsiveness/usability.
    • Oversight of data collection modalities, including mobile technology.
    • Data cleaning and validation once study is complete.
    • Managing integration of biometrics and data collection.

    Required Skills

    Required Experience

    • Bachelor of Science or Information Technology or Computer Science or more advanced degree in biostatistics or related field. At least 5 years of relevant experience in a similar role will be an added advantage. Preferably supporting M&E department.
    • Certification in Human Subjects Protection and Good Clinical Practice.
    • Knowledge of QSL.
    • Proficiency in Stata and/or Microsoft Access.
    • Experience with smart phone data collection and Open Data Kit (ODK).
    • Prior research experience.
    • Experience with biometric identification systems.
    • Strong analytic, organizational, written, and verbal communication skills.
    • Ability to work in a team environment.
    • Ability to maintain flexible work hours, including occasional nights and weekends, in order to interface with key and priority populations and international partners.

    Must have legal authorization to work in Kenya.

    PATH is dedicated to diversity and is an equal opportunity employer.

    go to method of application »

    Senior Finance Officer, HSDSA Cluster 1

    We seek to recruit a Senior Finance Officer who will lead the Finance Office, responsible for maintenance of accurate, up to date and complete records in required formats for all financial and accounting transactions emanating from the field office. In addition, the officer will be responsible for ensuring that all payment requests are properly supported and reviewed before execution in a timely manner and in compliance with laid down donor, PATH and statutory regulations/requirements. Further, S/he will ensure accurate posting of transactions in Business World. The Senior Finance Officer will be based in Kisumu.

    Specific Duties and Responsibilities:

    • Lead and manage the finance officer in ensuring creation and maintenance of high quality financial records.
    • Verify payments through Citidirect online payment platform after properly reviewing payment requests.
    • Ensure accurate posting of transactions in Business World.
    • Prepare weekly management accounts and ad hoc reports as may be required from time to time by the project management.
    • Ensure that sound internal controls are in place and that financial processes are in compliance with PATH laid down policies as well as donor rules and regulations.
    • Continuously identify and share with the wider finance team any opportunities for financial processes improvements.
    • Prepare and maintain audit issues log and ensure timely implementation of audit recommendations.
    • Prepare monthly and Quarterly cash flow projections.
    • Review temporary staff payroll and ensure its accuracy and completeness before payment execution.
    • Ensure that standing financial instructions, policies and procedures are adhered to.
    • Plan and manage workforce strategy and operations of the finance officer, including establishment of performance goals that align with the overall departmental goals.
    • Perform any other duty that may be required/assigned by the project management from time to time.

    Required Skills

    Required Experience

    • A Bachelor’s Degree in Accounting, Business Administration or related field and a full CPA /ACCA qualification. MBA in Finance will be an added advantage.
    • At least 5 years progressive relevant on job experience and preferably in a busy NGO setting.
    • Strong leadership skills.
    • Able to work as part of a team and to build strong working relationships.
    • Ability to take self-initiatives and solve problems.
    • Good time management and the ability to prioritize.
    • Excellent communication skills (both verbal and written).
    • Familiarity with USAID rules and application of IFRS in NGO set up.
    • Ability to handle multiple and conflicting priorities and work under strict deadlines.
    • High integrity standards with strong attention to detail, sound technical and analytical skills.
    • Handson experience in use of accounting packages. Proficiency and working experience with excel and Business World.

    go to method of application »

    Payroll Associate, HSDSA Cluster 1

    We seek to recruit a Payroll Associate who will process payments to employees in a timely manner and in compliance with laid down donor, PATH and statutory regulations/requirements. This will entail a comprehensive payroll management process using AREN payroll software, maintain PATH employees pay records and ensure accurate reconciliation of such records with the payroll system, continuously review payroll and ensure compliance with any changes in budgets, PATH HR policies, remuneration, tax legislation, labor laws, NSSF , NHIF , record keeping and reporting requirements . This position is based in Kisumu.

    Specific Duties and Responsibilities:

    • Timely processing of temporary staff payroll and ensuring accuracy and compliance with donor, PATH and statutory requirements.
    • Provide support to the audit of the project on staff payroll related matters.
    • Maintain PATH employees pay records and ensure accurate reconciliation of such records with the payroll system.
    • Monitor changes in laws and regulations pertaining to payroll which require PATH policy changes and notifies the relevant teams for action.
    • Document monthly challenges, lessons learnt, opportunities and recommendations for systems improvement to enable efficient payroll processing.
    • Validate the monthly payroll input worksheets computations generated for accuracy and completeness against quality assurance parameters before settlement.
    • Prepare periodic and ad hoc payroll reports. Compile overall staff monthly payroll reconciliations against current month’s and previous month’s approved payroll.
    • Prepare and submit schedules of the different charge codes to Finance. Respond to staff queries regarding returned monies, inactive accounts, change of bank accounts etc.
    • Continuously review payroll and ensure compliance with any changes in budgets, PATH HR policies, remuneration, tax legislation, labor laws, NSSF , NHIF , record keeping and reporting requirements.
    • Prepare accurate monthly payroll schedules showing each employee basic salary, allowances, gross pay, deductions, PAYE/ NSSF/ NHIF/ HELB withholdings, net pay, pro-rations and retroactive adjustments. All output will be forwarded for review and approval.
    • Email accurate and updated monthly pay-slips to all staff in a timely fashion. On an annual basis, prepare required annual payroll-related certificates or statements (P9 forms) for the staff and distribute by email for the self-tax assessment and filing.
    • Maintain a spreadsheet for end-of-service gratuity accrual and provide a cumulative gratuity analysis report at the end of every month. Monitor any staff changes due to resignations and transitions to ensure reversals on the gratuity reports are effected in a timely manner.

    Required Skills

    Required Experience

    • A Bachelor’s Degree in Accounting, Business Administration or related field and a minimum of CPA II. Minimum of 2 years on job experience in payroll processing is a must, preferably in an NGO setting. Familiarity with KRA itax platform is an added advantage.
    • Excellent oral and written communication skills.
    • Ability to take self-initiative and solve problems.
    • Good time management skills and the ability to prioritize.
    • Strong attention to detail and sound technical and analytical skills.
    • Ability to handle multiple and conflicting priorities, and work under strict deadlines.
    • Handson experience in use of accounting packages, proficiency and working experience with excel and Business World.

    Must currently have legal authorization to work in Kenya.

    PATH is dedicated to diversity and is an equal opportunity employer.

    Method of Application

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