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  • Posted: Aug 28, 2018
    Deadline: Not specified
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    At Alternate Doors we pride ourselves on ensuring both the Employers and the job seekers get what they want in the most professional and efficient manner. ( HASSLE-FREE). As a client(Employer), we believe in ensuring we understand your business and your needs so that we can get the best candidates available for your business, and we will use any means ne...
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    Personal Assistant

    Our client is a manufacturing and distribution company based in Nakuru.  They are looking for a PA who will ease the CEO’s job by being able to juggle multiple projects simultaneously and be the point person for their extremely busy, fast paced organization and enjoy receiving visitors, including arranging conference calls and scheduling meetings.

    Job Responsibilities

    Manage overall communication and administrative functions for the CEO

    • Manage and maintain the CEO’s calendar.
    • This includes coordinating appointments on their behalf with their direct reports and the committees, responding to emails and managing direct calls to appropriate parties or take messages.
    • Filter emails, highlight urgent correspondence and print documents.
    • Drafts and reviews minutes of the meeting and reports where applicable.
    • Coordinates executive travel and accommodation requirements in connection with others to ensure arrangements in place for the CEO match his requirements.
    • Manage the monthly executive dashboard on departmental reports and ensure they are submitted on a timely manner to the CEO.
    • Ensure the CEO is fully briefed on, or prepared for, any engagements he is involved in.
    • Greet visitors and determine whether they should be given access to specific individuals
    • Sourcing and ordering stationery and office equipment for the CEO’s office

    Information Management

    • Ensures meeting protocol is followed by all stakeholders including the external teams as per request.
    • Ensure periodical reporting to key stakeholders on current status is done.
    • Ensure all personal and confidential information of visiting guests are properly filled, maintained and filed in a secure place.

    Manage and improve the Travel experience  

    • Manages complex travel for the executive team and corporate guests including air, ground and hotel arrangements. Creates itineraries and ensures communications with all appropriate parties.
    • Capitalizes on the travel agents database building relationships to leverage on great travel pricing deals ensuring the best value.
    • Reconcile corporate credit cards for travel and miscellaneous expenses incurred by the Executive Team. Assists in planning company-sponsored events, parties, board meetings, etc

    Qualifications

    • Bachelor degree or equivalent.
    • Minimum of 3-5 years of full time work as a Personal Assistant
    • Good knowledge and experience in using Microsoft Office Suite

    Personal Attributes

    • Role model of PA Behavioral skills I.e. maintaining discreteness, flexibility and tech and internet savvy
    • Self-motivated. Maintain calmness under pressure and capable of thinking on their feet in a crisis and dependable to get things closed.
    • Well organized and can plan the administrative workload taking initiative in resolving issues as quickly in an appropriate manner.
    • Proactive. Competently dealing with situations in their boss’s absence and should be confident enough to delegate work

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    Receptionist

    Our Client is currently looking to hire a Receptionist.

    Job Responsibilities

    • Greet and welcome guests as soon as they arrive at the office
    • Address customer concerns & complaints promptly and professionally
    • Direct visitors to the appropriate person and office Answer
    • Screen and forward incoming phone calls
    • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
    • Provide basic and accurate information in-person and via phone/email
    • Receive, sort and distribute daily mail/deliveries
    • Maintain office security by following safety procedures and controlling access via the reception desk
    • Order front office supplies and keep inventory of stock
    • Update calendars and schedule meetings

    Qualifications

    • A college diploma in communication or a related field.
    • A good communicator both orally and written.
    • 3 years experience in a busy office.
    • Ability to perform multiple tasks.
    • Preferably male.

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    Factory Maintenance Engineer

    Our client is a manufacturing company based in Nakuru currently seeking to hire a Factory Maintenance Engineer.

    Purpose of job

    To manage the installation, modification and ongoing maintenance of a range of equipment used in the factory to ensure production and delivery of quality products.

    Job Responsibilities

    • To provide proactive (advice and preventative maintenance) and reactive (fault diagnosis and repair as required) support to maintenance for equipment in the factory.
    • To manage the relationship with machine suppliers and their engineers to ensure equipment is operating effectively. This includes arranging supplier maintenance and repairs as and when needed.
    • To establish and coordinate the maintenance and safety procedures, service schedule, and supply of materials required to maintain machines and equipment in the prescribed condition.
    • To maintain a log of service, repair records and engineering change notes for all equipment, ensuring that manufacturer’s standards and recommendations are followed and that scheduled maintenance is carried out in a timely fashion.
    • To support and maintain the register of assets, technical data and specifications for all equipment used in the factory.
    • To provide written reports as required, including corrective actions taken and recommended preventative actions.
    • To understand and work to the requirements set in processes and procedures within any Quality Management System.
    • Follow work lists, log time accurately against works order operations, and proactively bring any issues to the attention of department manager.
    • To check own work for accuracy and quality.
    • Work co-operatively within your own team and across teams, ensuring business needs are met and providing support, advice and cover for tasks in order to maintain service levels
    • To be responsible for controlling maintenance tools, spares and equipment.
    • To adhere to Health and Safety Policies, and to raise any Health and Safety issues in a timely manner.
    • Any other duties commensurate with the post.

    Qualifications

    • Specialist knowledge, skills and Experience
      1. BSc in Engineering or equivalent experience in mechanical and electrical engineering.
      2. Experience of maintaining, serving and repairing industrial machines in a factory environment.
      3. Experience of mechanics and electronics, including repair of industrial equipment including their designs, uses, repair, and maintenance.
      4.  Experience of dealing effectively with technical engineering enquiries.
      5.  Multi-skilling in mechanical and electrical maintenance / repair issues.
    • Planning and organisational skills
      1. Ability to organize time effectively, create work schedules, prioritise workloads and meet deadlines.
      2. Ability to multi task and provide information on a wide range of enquiries and an extensive product and service range.
    • Communication skills
      1. Ability to communicate effectively using both verbal and written skills.
      2. Ability to communicate professionally at all levels.
    • Ability to develop positive and strong working relationships with colleagues.
    • Ability to take on department colleague’s points of view and work through to an agreed way forward in a positive manner.

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    Assistant Systems Co-ordinator

    Our client is a manufacturing company based in Nairobi currently seeking to hire an Assistant Systems Co-ordinator.

    Responsibilities

    • Assist in preparation, in conjunction with Departmental Heads of Quality, FSSC, OHS and Environmental System documentation, based on identified processes and significant aspects and legal considerations.
    • The issuing of Quality, FSSC, OHS and Environmental System documentation and operation of change control procedures.
    • Assist in Effective operation of document change control procedures and implementation of SOP.
    • Assist in formulation and implementation of the internal Quality, FSSC, OHS and Environmental Audit plan and maintaining records of System deficiencies and Corrective Actions.
    • Reporting on the status/performance of the Quality, FSSC, OHS and Environmental System through periodic Management Review meetings which should be conducted twice a year.
    • Maintain records of Management Review.
    • Arranging for regular customer satisfaction surveys and monitoring of feedback annually.
    • Liaising with external parties, on matters relating to the Quality, FSSC, OHS and Environmental Management System.
    • Responsible for implementing Emergency preparedness procedure and response in liaison with Factory Manager.
    • Taking part in the Emergency Response Committee that will ensure that emergencies are contained immediately and carry out post-accident/incident evaluations.
    • Ensuring all the above said procedures is fully implemented all the time with complete co-ordination of HOD in implementation of SOP.
    • Ensure all the statutory and legal requirements i.e. DOSH, NEMA, City Council and comply with our requirements with full co-ordination of Human Resource Department.
    • Ensure all the inspection and survey is done on time with the co-ordination of Factory Manager.
    • Verification and calibration processes are running smoothly with the coordination of Factory Manager and Quality Manager.

    Qualifications

    • BSC. /DIP. In any science
    • Professional qualification: Quality management systems: 9001:2015, FSSC 22000, Environmental Management System & occupational Health & Safety.

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    Production Manager

    Our client a manufacturing and distribution company based in Nakuru currently seeking to hire a Production Manager.

    Purpose of job

    Manage and direct production activities and monitor adherence to planned schedules, quality standards and cost objectives. The position leads and directs the day to day operations of the factory.

    Job Responsibilities

    • Participate in planning and establishing short to long term production objectives and plans for the factory
    • Direct, coordinates and supervises the planning, scheduling and expediting of raw materials for the timely production taking into consideration quality management system / guidelines.
    • Manage the production scheduling process to meet the customer’s expectation and demand
    • Optimizes use of production facility resources to complete tasks assigned providing leadership and direction to the production team
    • Oversees areas of production team, such as safety, planning, cost, efficiency, quality, and customer service
    • Maintain compliance with Company policies, safety standards, quality specifications, regulatory requirements, and sanitation practices
    • Monitor production facility operational costs and report to the COO accordingly
    • Coordinate maintenance schedule and assign repair tasks as needed
    • Develop production SOP’s and ensure compliance to achieve high performance
    • Develop/Implement action plans to understand and address areas of concern
    • Work with other departmental heads and line supervisors to foster a production culture focused on continuous improvement
    • Initiate and manage production unit projects e.g. new installations, repairs etc
    • Manage staff capacity and skill levels to meet current and planned production needs
    • Implement and monitor performance management programs and support staff through training, mentorship and coaching

    Qualifications

    • Bachelor’s degree in engineering, production management or a related field
    • At least seven (7) years of experience in production, three (3) of which must be in a supervisory position
    • Sound knowledge of machinery as used in production facilities, processes, operations
    • Ability to lead and develop teams
    • Results driven with accuracy and attention to detail
    • Strong interpersonal skills
    • Safety conscious and able to apply methodologies to improve processes
    • Self-starter, high energy level with strong interpersonal and communication skills.
    • Highest level of personal and professional integrity

    Method of Application

    All job applications can be made by sending an email of their CV to jobs@alternatedoors.co.ke with the subject of the email being the job they wish to apply for.

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