Jobs Career Advice Post Job
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

Oops! It seems this job from Integrity Global has expired
View current and similar jobs below
  • Posted: Oct 21, 2016
    Deadline: Nov 20, 2016
    • @gmail.com
    • @yahoo.com
    • @outlook.com

  • Never pay for any notarisation, certificate or assessment as part of any recruitment process. When in doubt, contact us

    INTEGRITY Partners is a business and technology services company delivering mission-critical results to leaders working on our nation’s top priorities. We assist organizations within the Federal Government with addressing current and future challenges by creating and sustaining an appropriate business strategy, managing process transformation, implement...
    Read more about this company

     

    Programme Manager, East Africa

    Scope Of Work

    Integrity is looking to identify a Nairobi-based Programme Manager (PM) to take responsibility for logistical management and administration of the programme operations and systems. S/he reports to the Team Lead (TL), and coordinates closely with the Programme Director (PD) and HQ support team. On a daily basis, s/he has the delegated responsibility for the management and coordination of field operations activities, ensuring compliance with programme policies (including risk management, duty of care coordination and logistics, administrative and financial support, resource and performance management), and maintaining liaison with the HQ support team. During project implementation the PM is responsible for closely coordinating with the HQ Operations unit on any operational matters. He/she will specifically liaise with the HQ support team includes the Integrity Operations Manager, Finance Manager, and East Africa Project Officer – all of whom are based in London.

    Terms of reference
    Regional office and personnel management (30% LoE)

    • Logistics and equipment
    • Establish and manage the Asset Register of all equipment, including loaning items to staff and consultants
    • Lead on procurement, ensuring application of Procurement Policy
    • Conduct bi-annual inventory audits of all assets
    • Office management
    • Develop, track, and reconcile a ground transportation system/approach for programmes
    • Coordinate and maintain the SIM/mobile plans for programmes
    • Administration and IT
    • Establish and maintain document management system (for example using Podio, Dropbox) for programmes.
    • Ensure all client deliverables are stored appropriately
    • Establish and maintain protocols for back-to-office reports (e.g. MOMs, field trip reports, etc.) to programme teams
    • Liaise with Integrity’s IT Manager (London-based), as needed, to address network issues
    • Personnel / Human Resources
    • Liaise with HQ Project Officers to manage logistics for visiting Integrity staff and consultants (incl. supporting accommodation, travel logistics, transport etc.)
    • Responsible for coordinating the inductions of programme consultants
    • Responsible for coordinating performance management in support of Line Managers and consortium partners of programmes
    Operations management (50% LoE)

    • Security and operations
    • Monitor and assess local (NBO) and regional security situations, liaising with programmes teams and partners
    • Coordinate and manage all local (NBO) and regional security requirements in liaison with Integrity Operations Manager
    • Coordinate and update regional Risk matrix, in liaison with Integrity’s Operations Manager, PD, and TL
    • Track the safety of and ensure regular communication with local (NBO) and regionally-based personnel
    • Update the programme Standard Operating Procedures (SOPs) and track their application
    • Liaise with British High Commission, Integrity partners, as well as Integrity security and operations staff on behalf of programmes, as needed
    • Coordinate the delivery of all safety, security and operations protocol trainings for programme personnel
    • Budgeting and finance
    • Manage and forecast programme annual budget on a quarterly basis, with support of the PD
    • Coordinate programme cash requirements, working in coordination with the PD and TL
    • Establish and manage systems for client, consultant and partner input and output invoicing, in coordination with the PD
    • Establish and manage systems for budget tracking and reconciliation, with support of the PD
    • Manage Petty Cash
    Services (20% LoE)

    • Delivery of milestones
    • Support the TL on monitoring workplans and identifying gaps for additional resourcing to deliver milestones for programmes
    • In consultation with the TL, coordinate internal and external quality assurance of key deliverables
    • Support the TL in maintenance of Contract Deliverable Matrix
    Experience
    • Minimum five (5) years’ experience working in international environments, ideally in Horn of Africa region
    • Strong programme management background, including the coordination of multi-year prime contracts, with responsibilities in operations, logistics, finance, and/or administration
    • Experience of security and risk management is desirable
    Competencies
    • Demonstrable technical skills in risk management, logistics, IT, finance and admin
    • Experience of research, monitoring and evaluation projects/programmes is desirable
    • Excellent communication skills
    • Proven writing aptitude
    Languages
    • Written and oral fluency in English
    • Competency in Somali desirable

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to Integrity Global on www.integrityglobal.com to apply

    Build your CV for free. Download in different templates.

  • Send your application

    View All Vacancies at Integrity Global Back To Home

Related Companies Hiring Now

Career Advice

View All Career Advice
 

Subscribe to Job Alert

 

Join our happy subscribers

 
 
 
Send your application through

GmailGmail YahoomailYahoomail