Options Consultancy Services Limited is a consultancy organisation providing technical and management expertise in the health and social sectors to governments and international development partners to transform the health of women and children. We provide information, expertise and influence to governments, health workers, NGOs and businesses to catalyse ch...
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The Finance and Administration Officer will be responsible for all day-to-day accounting and financial operations and administration functions of the office. S/he will participate in project discussion and planning and work closely with the Options Finance Manager to ensure smooth running of the finance system and compliance with all Options Kenya internal policies and USAID policies.
Responsibilities:
Finance
Manage all cash transactions including: issue, track and clear operational and travel advances, daily payments of approved transactions
Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment
Input data into the accounting system, ensuring accuracy in coding and description
Maintain financial databases and ensure timely payments
Ensure compliance with USAID and Options Kenya regulations and policies on all financial, administrative, and procurement activities
Undertake weekly/monthly cash counts and reconciliations and monthly bank reconciliations,
Undertake processing and payments of project activities through the M-Pesa platform
Prepare and submit monthly cash forecast and funds requests,
Produce monthly financial, Budget vs Actual and variance analysis reports
Provide financial support to Options project team members (i.e. funds disbursement during trainings and budgeting for work planning)
Support all internal and external audit requirements in liaison with the senior staff
Support statutory returns filing on a monthly basis i.e. PAYE, NSSF, NHIF and Pension
Administration
Produce and maintain an Asset Register and ensure compliance by USAID regulations
Maintain a project Risk and Issue Register and share with the Options Program Manager
Ensure accuracy, completeness and timely submission of Options staff time sheets
Set-up and maintain personnel files for all Options staff using the Options Kenya Human Recourses Handbook
Support Options staff with all administration tasks
Support proper orientation, on-boarding and supervision of Staff members as required
Logistics
Assist with preparation and logistical support for workshops, meetings and seminars
Support Options staff and consultants with all travel arrangements
Comply with Amref, Options Kenya and USAID safety procedures at all times, and contribute to building a strong culture of staff safety
Person specification:
The candidate will hold at minimum CPA 2(Section 4) qualification in accounting and a bachelor’s degree in finance and/or accounting
The candidate will have at least 3 years of NGO experience in a similar role
The candidate will have demonstrated strong finance and accounting skills, including experience with QuickBooks. You will have good experience and knowledge of USAID-funded projects
The candidate will have strong multi-tasking, inter-personal, and Microsoft Office suite skills ( advanced in Excel)
The candidate will be fluent in English and Swahili.
A practical knowledge of the Turkana and/or Samburu context would be an added advantage
To apply, please send your CV with a summary note of your skills and experience to Charlotte Langridge opportunities@options.co.uk . Candidates should state the role in the subject header
Closing date for applications is Friday 4 November 2016. However, applications will be reviewed on a rolling basis and recruitment may be closed early if the right candidate is found, therefore early applications is advised
Only shortlisted applicants will be contacted for interview.
Other information:
Options is an equal opportunities employer
Candidates are require to have the right to work in Kenya
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