Records Management Officer at Independent Policing Oversight Authority (IPOA)

Ref: IPOA/HR/03/2017

Reports to the Senior Administrative Officer.

An officer at this level will be deployed in a registry or in an information resource centre and will be responsible for handling and processing records/information.

Records Management Officer Job Responsibilities

• Participating in the development the records management unit annual work plans and budgets;
• Contributing to the development of the records management policies, procedures and guidelines;
• Ensuring that mail and documents received are appropriately filed and marked to action officers;
• Compiling relevant records for use by various stakeholders;
• Supervising opening of files and file indexing;
• Ensuring security of information, files and documents;
• Up-dating and maintaining an up-to-date file movement records;
• Participating in the disposal of records;
• Undertaking classification and indexing of records, media conversion- scanning/microfilming;
• Champing the implementation of records management systems
• Any other duty that may be assigned from time to time by the Authority.

Qualifications for the Records Management Officer Job

• Bachelor’s degree in Records Management/Library Science/Library and Information or equivalent qualification from a recognized institution; and
• Served in the grade of Record Management Officer II for a minimum period of three (3) years;
• Diploma in any of the following disciplines:- Records/Information Management, Information/Library Science or equivalent qualification from a recognized institution;
• Certificate in computer applications skills; and
• Shown merit and ability as reflected in work performance and results

Required behavioural skills

• A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
• Demonstrate high ethical standards;