Receptionist Officer at Xavier Project

Duties and Responsibilities

• Receives and directs visitors and phone calls to the right staff members
• Coordinates mails flow in and out of the office
• Provides callers with information such as company address, telephone number, directions etc
• Assists in ordering, receiving and stocking office supplies
• Assists with other duties such as photocopying and filing
• Maintains security by following procedures and ensuring that the office reception is guarded
• Maintain a clean and tidy office reception
• Assist HR in providing assistance in the annual prequalification exercise by compiling a list of applicants, inputting the technical aspects and short listing the successful applicants.
• Ensure that suppliers are managed professionally, impartially and with no appearance of impropriety.
• Assisting HR officer in compiling the comparative bid analysis.
• Ensures that the requested car services are provided satisfactorily through doodle while liaising with the HR and driver.
• Support the driver in drafting movement plans and submit it to the HR Officer by Friday afternoon on a weekly basis.
• Assist the Finance Assistant in maintaining the asset register including updating on acquisitions, maintenance management, transfers, valuations, current user, status and location.
• Reports any damages or loss of equipment or assets in a timely manner.

Desired

• A background in Administration is a plus.
• Experience in human resources management is an added advantage.