Real Estate Secretary at Royal Management Consultants (RMC )

Secretary Job Duties and Responsibilities

• Organize office operations and procedures
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
• Arrange conferences, meetings, and travel reservations for office personnel
• Complete forms in accordance with company procedures
• Compose, type, and distribute meeting notes, routine correspondence, and reports
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
• Locate and attach appropriate files to incoming correspondence requiring replies
• Mail newsletters, promotional material, and other information
• Maintain scheduling and event calendars
• Make copies of correspondence and other printed material
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
• Schedule and confirm appointments for clients, customers, or supervisors
• Set up and maintain paper and electronic filing systems for records, correspondence, and other materials
• Take dictation in SHORTHAND or by machine, and transcribe information
• Coordinate conferences and meetings.
• Attend Director’s meetings and take notes on his behalf
• Operate office equipment such as scanners, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Maintain office records
• Ensure filing systems are maintained and up to date
• Monitor and record phone calls

Requirements for the Secretary Job

• Diploma in secretarial studies with shorthand or Diploma in Business Management with shorthand skills
• Over 5 years’ experience as an office admin or secretary
• Shorthand skills
• Previous experience in real estate set up will be an added advantage
• A good team player with excellent communication and interpersonal skills
• Mature, responsible and well organized