Administrative Assistant at Kenya Medical Research - KEMRI

Job purpose:

To provide personal assistance to the Principal Investigator by overseeing and coordinating administrative and office activities in the East Africa Office.

Responsibilities for the Administrative Assistant Job

• Oversee and administer the day-to-day activities of the office; act as liaison between the Principal Investigator’s office and Internal and external parties.
• Maintaining, managing and updating the Principal Investigator’s diary.
• Manage all communications in and out of the Principal Investigator’s office, prioritize and follow-up on all issues appropriately.
• Providing efficient, timely and professional administrative and secretarial support to the Principal Investigator including drafting letters, handling walk-ins and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence.
• Preparing reports and presentations in consultation with the Principal Investigator.
• Organizing and facilitating meetings, conferences, and other special events; coordinating and attending committee meetings on behalf of the Principal Investigator.
• Arranging mission travel schedules and prompt reservations for the Principal Investigator
• Reviewing outgoing material for completeness, dates, and signatures.
• Providing editorial support to authors and other stake holders such as printers for journal publications.
• Manages inventory supplies for the East Africa Office.
• Collating and submit expense claims for the Principal Investigator to the Head of finance department.
• Maintaining correspondence with national and international research collaborators as directed by the Principal
• Investigator and arranging travel and reservations for visiting international collaborators.
• Performing any other duties assigned by the Principal Investigator.

Qualifications for the Administrative Assistant Job

• Bachelor’s Degree in Business Administration, Public Relations, Accounting or any related field
• At least two (2) years of experience.
• Excellent computer skills
• Excellent administrative skills
• Excellent report writing skills
• strong personal communication
• Mature and self-motivated
• High Integrity and confidentiality
• Experience of accounting and/or bookkeeping
• Excellent communications skills
• Good planning and organizing skills
• Ability to work independently