Office Manager at Kiva

Required Skills:

The Nairobi Office Manager will report to Kiva’s Regional Representative based in Nairobi with a dotted line to the Director of HR who is based in San Francisco.

Responsibilities of the role include, but are not limited to:

• HR Support: Support the HR needs of the Nairobi office, including assisting with processing of work permit/visa requirements, alien cards, and ensuring timely submission and follow-up as needed as well as hiring and recruitment support.
• Facilities Manager: Manage facility and office management issues including but not limited to scheduling of office maintenance and utilities services; act as liaison between our office vendors, building managers and janitorial staff; manage required government license payments
• Receptionist: Welcome office visitors and manage guest arrivals to the Nairobi office; handle all inquiries and phone calls, directing inquiries to appropriate staff; manage office mail
• Event Planner/Culture Keeper: Organize and assist with company events and contribute to our office culture and environment; support the onboarding of new hires.
• Security and Safety Officer: Support security procedures to ensure security and safety within the office; coordinating security trainings for new hires and existing staff members,manage staff and volunteer access to office facilities
• Organizer: Ensure the Kiva office is kept in a clean and orderly fashion
• Procurement: Manage office budget and procurement of office supplies, food and drinks, equipment, and furniture; manage inventory and record-keeping of fixed assets; verify receipt of supply and process invoices; manage petty cash
• Travel and Scheduling Wizard: Coordinate meetings as needed (e.g. scheduling conference rooms, coordinating food and drink, other logistics of larger events); assist staff with travel arrangements and travel expense management
• Other duties as assigned

Required Experience

• Bachelor's degree required
• Minimum of 2 years of previous professional experience
• Strong computer skills including Google applications, Microsoft Word, Excel, PowerPoint, and other commonly used software/web applications
• Excellent organizational skills, attention to detail; ability to work under pressure and juggle multiple tasks and projects
• Proven ability to maintain professionalism when dealing with confidential issues
• Positive presence, great interpersonal skills, business maturity, excellent oral and written communication skills, proven team player
• Ability to take calls at night on occasion (ie. twice per month) to communicate with Kiva’s HQ in San Francisco