Finance and Admin Officer at We World

Job Description

Vacancy No: FIN/WWKF/KEN/002/2017 

Start date: January 2018

Responsibilities and Tasks

The Administration & Finance Officer performs the following tasks and undertakes the following responsibilities:

• Finance Tasks Cash book management (recording cash and bank transactions, daily book keeping of expenses in the cashbooks, reconciliation of bank and cash balances, reconciliation of advances and their settlement);
• Withhold and process all statutory payments and returns (NHIF, NSSF, PAYE, etc.);
• Check the accountability of the financial documents and follow the providers up in order to get the correct documentation;
• Prepare payroll and pay slips for the employees;
• Ensure that a transparent and proper system of authorizations is implemented and monitor constantly that this is updated and filed accordingly;
• Ensure that a proper and transparent filling of all documents relating to finance is present and updated in the office;
• Assist We World office to run smooth internal and external audits; Supervise that staff travel expenditures are undertaken according to the funds available and the estimation given.

Admin Tasks

• Ensure We World and donors regulations are adhered to in all procurement of goods and services;
• Ensure that We World and donors guidelines are followed in all procurement areas;
• Monitor all procured assets to ensure proper asset tagging and keep recording of the ‘assets leave out’ forms ;
• Ensure that the Procurement Process from the Purchase Request up to the payments and delivery of the items is followed properly Update the inventory list;
• Routinely place the orders of office supplies; Manage the filing, storage and security of documents;
• Monitor property leases, relevant insurances, telephone services and utilities to ensure timely payment;
• Process routine personnel forms, such as leave or sick reports and update staff annual leaves records
• Perform other related duties as required.

Essential Competencies:

Accountability;

• Bachelors' degree in Accounting, Business Administration or similar with completed all sections of CPA;
• 3 years’ work experience with International NGO;
• Excellent computer skills, especially Excel (macros and pivot)
• Excellent knowledge of double entry Very strong organizational skills with proven ability to prioritize tasks and meet deadlines;
• Strong interpersonal skills and the ability to work in multi-cultural context;
• Able to relate with staff personnel and local partners and to train them on the job on finances in order to meet the requirements of We World and the donors;
• Excellent verbal and written communication skills, including the drafting of letters, e-mails and documents;
• Fluency in written and spoken English Able to take initiatives and additional responsibilities and work without supervision to accomplish results;
• Adhere to the principles of the organization and widespread its mission.

Desirable Competencies:

• Prior experience working on projects funded by an international institution, such as EU,
• MAECI NAVISION knowledge Driving license.

Contract Type: 1 year contract renewable (with previous 3 months probations)