Human Resources Assistant at World Food Programme (WFP)

JOB PURPOSE

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services. 

STANDARD MINIMUM QUALIFICATIONS

Education:  Completion of Secondary Education. Bachelor’s degree in Human Resource Management or related fields with a HR certification.

Experience:  Three or more years of progressively responsible support work experience in general administrative work, including at least two years in human resources 

Knowledge & Skills:

• Knowledge of general HR administrative work practices and methods, gained through relevant technical training and experience.
• Good communication skills and basic understanding of HR principles and their application in order to respond to and resolve general HR queries.
• Ability to develop and maintain relationships with a wide range of individuals in order to provide a high quality support service.
• Ability to collate and compile relevant data from a variety of sources in order to produce periodic reports for supervisor(s).
• Ability to monitor and record personnel files and documentation in an organised manner and in line  with compliance standards

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
• Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance Long Service Awards, Emergency Preparedness information and training requirements, to support analysis and reporting needs.
• Assist and provide support in recruitment of national/local staff in the National Officer and General Services categories;
• Provide administrative support in various HR activities in the areas of work allocated by the National HR officer including on-boarding of new staff members in compliance with relevant processes and procedures.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, identification cards, UN Laissez Passer, bank accounts etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
• Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
• Act as RBN Regional RB medical focal point; assist RB National staff with issuance of medical cards and processing of medical claims and provide support to staff from the Region who are medically evacuated to Nairobi in conjunction with Kenya Country Office medical focal point;
• Maintain and update RB staffing list and organigram on a monthly basis;
• Perform any other duties as assigned by the supervisor.

TERMS AND CONDITIONS

This position is open to Kenya nationals only

DEADLINE FOR APPLICATIONS

Deadline for applications: 12 th April  2018.  Only short-listed candidates will be contacted.