Administrator at Sign of Hope (SoH)

Job Location:          Nairobi with travels to Sign of Hope projects’ locations in East Africa

Start Date:    As soon as possible  

Summary of core duties

• Managing day to day administrative tasks and office operations
• Managing the office filing system, including the Document Management System (DMS)
• Ensuring proper implementation of Human Resource policies and procedures
• Carrying out administrative follow-up of all staff: attendance, duty travels and leave management, appraisal forms preparation, personal record keeping (such as individual sheet, compiled with health history and emergency contacts)
• Covering and supporting duties of the accountant, as instructed by the East Africa Director
• Maintaining a database of all project grants, following up on partner grant reporting when requested
• Managing a database of potential partners and proposals received
• Keeping updated information on donor profiles/mapping, donor pipelines, fundraising opportunities

Qualifications and Skills:

• Minimum qualification of bachelor’s degree in human resource management or a related field from any recognized institution

OR

• Professional qualification in related field e.g. finance and accounting (CPA(K), ACCA).
• Working experience of at least 3 year working in a similar position.
• Good working knowledge of office management software like MS Office (MS Excel and MS Word)
• Excellent written and verbal communication skills

Conditions:

 Start date: 1^st December 2018 or earlier

• Duration of cntract: 10 months (renewable)
• Salary according to qualification and experience