Senior Shipping Associate at World Food Programme (WFP)

Duties and Responsibilities:

Under the direct supervision of the Deputy Logistics Officer and under the overall supervision of the Head of Logistics, the incumbent will be responsible for the following duties:

• Tracking WFP shipments arrivals to Somalia and alerting area offices of expected arrivals and foreseen delays;
• Compilation of shipping report capturing status of arrivals and exports and circulating on weekly basis;
• Ensuring necessary shipping documents are shared with ports operations teams on time;
• Preparations of work orders, non-charge invoice and sharing with nominated service providers for stevedoring, customs clearance;
• Ensuring nominated service providers allocations are accordance with tariff system as defined in the Transport Manual;
• Monitoring performance of the nominated service providers, consolation with ports operations teams and compilation of performance evaluation reports upon end of contract;
• Participating in evaluation of potential and existing local WFP shipping agents;
• Maintaining single line of communications between Head Quarters and Area Offices about shipping for effective and efficient information flow;
• Analysis and recommendation on optimal discharge terms for chartered arrivals based on Partners options, port capacity and estimate context developments and provide timely and accurate feedback;
• Monitoring situation prior to vessels arrival and verifying its impact on the general output of given port operations;
• Ensuring up to date information on local maritime regulations, ports structure and administration, port tariffs, shipping line charges in each port to ensure smooth flow of shipments in Somalia;
• Review of superintendent reports and ensuring input to Head Quarter on their performance;
• Review /verification of port storage charges, demurrage and detention claims and maintain up to date records of vessels and port operations;
• Compile reports on quarterly basis for overview analysis;
• Perform other related duties as required.

Minimum Qualifications:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Experience: At least six years’ work experience in the field of Logistics shipping with at least 3 years’ experience in monitoring and managing shipping operations.

Language: Fluency in both oral and written communication in English is a requirement.

Knowledge & Skills: 

• Demonstrated experience in monitoring and managing shipping operations;
• Preparing and managing budgets;
• Experience in preparing and executing contracts;
• Experience in working with and leading a team;
• Hands-on relevant experience in the UN or INGOs is desirable.