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  • Posted: Nov 25, 2022
    Deadline: Dec 2, 2022
  • LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models. We also carry out sexual and reproductive ...
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    Administrative Assistant.

    Ref: AA/LVCT/11/2022


    To manage the main reception are and support in administration services.


    • Serve as the face of the organization at the front office.
    • Manage all incoming and outgoing mails, both physical and electronic and directing them to the appropriate persons in a timely fashion in a timely manner.
    • Deal with enquiries and correspondence; routing to the relevant/appropriate member of staff
    • Takes lead in identifying any required additional office/program space
    • Ensure hospitality is accorded to visitors and partners visiting the office.
    • Coordinate all travel arrangements and logistics for the organization – bookings, transportation, etc.
    • Ensure that the office space, fixtures and furniture are in good condition and report any anomalies to the head of management or designated supervisor.
    • Maintain office machines i.e. the telephone system and the photocopier.
    • Provides leadership on provision of administrative support to activities being undertaken in the office including overseeing provision of refreshment, booking and allocation of meeting rooms and work stations for visitors.
    • Manage and monitor quality of services by administration contracted vendors ensuring satisfactory and efficient services to the users within the terms of the Service contracts and rates.
    • Ensure that the Project has acquired all necessary statutory licenses and that they are valid at all times.
    • Manages the Service contracts that supports the office operations functions.
    • Ensures the operations are compliant with the laid down standing operating procedures and other underlying policies.
    • Maintain adequate and optimal office supplies (kitchen & stationery), ensuring prompt and timely replenishment on a monthly or quarterly basis to avoid any stock outs including maintenance of the issuance and receipts records in the prescribed monitoring records thereof.
    • Ensures the office is properly opened and locked up at commencement and close of business of each day respectively.
    • Record keeping and filing documents.
    • Oversee maintenance of general cleanliness


    • Diploma or Degree in Business Administration, Secretarial studies or a related Course.
    • Minimum 2 years’ experience in similar role
    • Good Public relations and communication skills.
    • Able to listen, be flexible and multi-task.

    Method of Application

    Interested and qualified candidates are invited to submit their applications and CV along with a cover letter expressing interest and indicating Salary history and expectations to . The position applied for and reference number should be clearly indicated on the subject line and cover letter. The closing date is  2nd December, 2022

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