Assistant Manager, Human Resource and Administration at Office of the Controller of Budget (OCOB)

Job Purpose

• This position is responsible for implementing human resource policies, strategies, standards, frameworks, work plans, legislation, guidelines, procedures and regulations.

Operational Responsibilities 

• Implementing human resource policies, strategies, standards, frameworks, work plans, legislation, guidelines, procedures and regulations;
• Carrying out training and development, skills gap analysis, training needs assessment and training projections in OCOB;
• Developing, implementing and reviewing the organization structure, staffing, career progression guidelines, job evaluation,workload analysis, human resource policies and procedures manuals, talent management and succession plans in OCOB;
• Analysing, verifying and compiling data on recruitment, selection, promotions, compensation, benefits, salary structure review, payroll audit, staff bio-data,retention, staff welfare, employee relations and separation processes in OCOB; Assistant Manager, Human Resource and Administration 
• Administering the Declaration of Income, Assets and Liabilities forms;
• Guiding staffing on signing and filing of the Public Officer Code of Conduct and Ethics forms;
• Implementing the disciplinary procedures;
• Validating payroll data; 
• Preparing and compiling reports on the implementation of Performance Management Systems including Performance Appraisal;
• Administering questionnaires on compliance with Values and Principles of Public Service in line with Articles 10 and 232 of the Constitution;
• Updating and monitoring employee leave records;
• Carrying out employee/customers satisfaction surveys for OCOB;
• Developing, updating and maintaining human resource data relating to skills inventory and staff bio-data;
• Preparing and implementing agenda, minutes and resolutions of the Human Resource Management Advisory Committee; and (xv) Promoting Business Process Re-engineering (BPR).

Job Dimensions: 

• Financial Responsibility
• Preparation of departmental budget
• Responsibility for Physical Assets Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register

Decision Making/Job Influence 

• Analytical
• Operational

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Bachelor’s degree in any of the following disciplines: Human Resource Management, Industrial Relations, Business Administration or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies 

• Higher Diploma in Human Resource Management or Certified Professional Secretary (CPS) or its equivalent from a recognized institution; and
• Membership in good standing with a relevant professional body Previous relevant work experience required. Served in the grade of a Human Resource Officer for a minimum period of four (4) years or at least eight (8) years of experience in a relevant field