Assistant Office Administrator - 2 Positions at Kenya Medical Research - KEMRI

ASSISTANT OFFICE ADMINISTRATOR, JOB GROUP KMR 8 – (2 POSITIONS)

• This is the entry and training grade for Diploma holders in this cadre.

Job Descriptions
The duties and responsibilities at this level will entail: -

• Recording dictation in shorthand and transcribing it in typewritten form;
• Processing data, management of e-office; ensuring security of office records documents and equipment;
• Operating office equipment management of office protocol;
• Managing office petty cash; and handling telephone calls and appointments and undertaking any other secretarial duties that may be assigned.

Person Specifications
For appointment to this grade, a candidate must have: -

• Kenya Certificate of Secondary Education mean grade of C- with at least C (Plain) in English or Kiswahili or its equivalent qualification from a recognized institution.
• Business Education Single and Group Certificates (BES and GC) Stages I, and III from the Kenya National Examinations Council or equivalent in the following subjects:
  • Typewriting III (Minimum 50 w.p.m)/Computerized document processing III;
  • Shorthand III (100 w.p.m).
  • Business English III/Communications II;
  • Office Management III
  • Office Administration and Management III;
  • Secretarial Duties II;
  • Commerce II;

OR

• Diploma in Secretarial Studies from the Kenya National Examinations Council
• Proficiency in computer applications.

Key Skills and Competencies

• Planning skills
• Communication skills
• Interpersonal and negotiation skills
• Team player