Deputy Director, Vendor Management Services at Kenya Medical Supplies Authority (KEMSA)

Job Ref. No KEMSA/SCMS/2022/004

Scope of Work /Duties /Responsibilities

• Facilitating the collation, preparation and submission of annual work plans;
• Ensuring full compliance to the Public Procurement and Asset Disposal Act 2015 & Regulations 2020, Authority’s policies and procedures.
• Coordinating the preparation of Board circulars and reports as per the Board Calendar or as may be directed from time to time;
• Liaising with legal and other user departments in drawing and managing compliance and reporting functions in the Authority;
• Oversee the training of supply chain team & users to help build internal capacity and execution of a Continuous Professional Development (CPD) program;
• Facilitating the identification of systems that can be integrated to facilitate seamless flow of data;
• Ensuring update of information on the Public Procurement Information Portal in accordance to executive order no 2 of 2018 and statutory reporting;
• Facilitating gathering of market intelligence and advising supply Chain team on best practices;
• Ensuring the efficiency and effectiveness in the use of e- procurement in the Authority;
• Fostering harmonious Supplier Relationship Management Systems supporting the suppliers and tendering process; and
• Overseeing the overall management of supply chain documentation (such as the vendor master files) for easy retrieval when required, to enhance efficiency in operations.

Qualifications

• Bachelor’s degree in any of the following disciplines: - Supply Chain Management, Procurement and Logistics, Commerce, Business Administration, Economics or its equivalent qualifications from a recognized institution;
• Master’s degree in any of the following disciplines: - Supply Chain Management, Procurement, Commerce, Business Administration, Economics or its equivalent qualifications from a recognized institution;
• Been a member of Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supply (CIPS) in good standing;
• Membership to a professional body where applicable;
• Management course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications; and
• Demonstrated merit and ability as reflected in work performance and results;
• Fulfil the requirements of Chapter Six of the Constitution.

Experience

•  A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector