Events Coordinator at Ital Global

Job Purpose:

The client seeks to hire a well-experienced Events Coordinator who will be tasked with events planning and coordination from inception to completion as well as do sales for the company.

Qualifications and Requirements

• Degree/Diploma in hospitality management, public relations, Communications, Business Management or related field.
• At least 3 years of experience as events coordinator or similar role in a busy events company.
• Diploma/ Certificate in Events Planning and Management will be an added advantage.
• Substantial portfolio of successful events.
• Basic financial management course or experience is an added advantage.
• Proficient in Microsoft Office (Google drive, Word, Excel, Power Point, Outlook).
• Working knowledge of social media platforms.

Personal Traits, Qualities and Aptitudes.

• Ability to manage multiple tasks and projects simultaneously.
• Great Presentation skills.
• Excellent time management.
• Exceptional communication and interpersonal skills.
• Excellent organizational skills and commitment to detail.
• Ability to work independently and be self-motivated.
• Creative and good problem solving skills.
• Great social skills and; sales and marketing skills.
• High Integrity andTeam player.

Key Responsibilities and Duties

• Event planning, design, and production while managing all project delivery elements within time limits.
• Organizing, managing and coordinating various types of events.
• Develop an event strategy and budget.
• Liaise with clients to identify their needs and to ensure customer satisfaction.
• Conduct market research, gather information and negotiate contracts prior to closing any deals.
• Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc.
• Post Event Administration i.e.; sending Thank you letters, Collate overall evaluation, etc.
• Reconciling all invoices paid, pending invoices to Wrap up event.
• Reporting on Record the Actual expense of event vs budget variance.
• Manage clients’ accounts, respond to general queries sent.
• Creating event proposals which fit client requirements and presenting proposals by the deadline.
• Maintaining a working relationship with vendors and venues.
• Demonstrating to client’s strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities.
• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors.
• Anticipating and planning for different scenarios.
• Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities.
• Recommend evolved/learned efficient approach to event business.
• Adopt quickly to the dynamic event coordination environment.
• Maintain a presentable and polished image and decorum.
• Any other duty assigned.