Executive Assistant Intern at Education Development Trust - CfBT

Education Development Trust is looking for an Intern to support the Regional Director and regional Senior Management Team (SMT) in Nairobi office.

Job Purpose: The role holder will handle a wide range of administrative and executive tasks for the Regional Director (RD) and regional Senior Management Team (SMT).

Duties and Responsibilities

• Providing quality secretarial and support services to the Regional Director and regional senior management team.
• Drafting correspondence, keeping relevant records and analysing information while ensuring confidentiality and integrity of correspondence in the RD’s Office
• Maintaining the Regional Director’s appointment schedules and diary by planning and scheduling meetings, and making travel arrangements;
• Handling internal & external enquiries on behalf of the Regional Director in an expeditious and confidential manner
• Maintaining accurate filing and record system;
• Drafting of letters, presentations, minutes and reports as directed by the Regional Director;
• Processing travel documents including visa applications and related documents for the RD;
• Facilitating and arranging SMT meetings;
• Arranging travel schedules and making reservations for the senior management team as required;
• Any other duties as may be assigned by supervisor

Person Specification

Knowledge

Essential:

• Professional qualification in Business Administration/or Business Management degree.
• Must have graduated in the past one year from a recognized institution.
• Any other relevant development related discipline is an added advantage.

Experience

Essential:

• Excellent written and oral English language skills;
• Excellent communication, interpersonal relations and computer skills;
• Fluency in written and spoken English with good writing skills;
• Evidence of computer literacy and related software packages particularly MS Word and MS Excel;

Desired:

• Administration support services experience is an added advantage.

Skills:

• Ability to communicate effectively both orally and written
• Ability to record and/or communicate messages accurately;
• Excellent time management skills;
• Ability to liaise with line manager to ensure the effective management of workload;
• Ability to prioritise workload and deal with multiple requests and tasks;
• Strong interpersonal skills, high degree of flexibility and a team player;
• Excellent writing and organizational skills;
• Ability to work independently with little supervision.

Languages: Proficiency in English.

This opportunity is for three months only.

The successful individual will be mentored to learning how to carry out the outlined activities in building their experience.