HR Manager at International Rescue Committee

Job Description

This position will support a team of both National and expatriate staff based in the IHUB. The role will be responsible for establishing an effective and responsive HR unit to address a growing staff base within the IHUB. The HR Manager will be responsible for Maintaining and enhances the organization's capacity in human resources by planning, implementing, evaluating, and executing HR responsibilities. This position will be responsible for ensuring timely processing of all staff-related payments and compliance with the statutory and other deductions requirements as well as ensuring accurate and complete financial reports for better decision making.

Major Responsibilities

• Interpret and explain human resources policies, procedures, laws, standards, or regulations to employees as required.
• Coordinate the acquisition of work permits, Diplomatic ID’s and dependents pass for international staff. Ensure all international staff have proper work documentation.
• Managing and tracking all leaves request and coordinating between employees and supervisors to ensure the records are up to date.
• Support Employee onboarding process by establishing and conducting orientation for all new staff. This includes support for Work permit, Diplomatic ID cards processing and other relevant onboarding documentation.
• Work closely with the Human resources Information system (HRIS) team in ensuring data accuracy and system updates for all IHUB staff are correctly coordinated and updated.
• Support the staff Performance Management process by working with supervisors. This will include facilitating the Learning and development for all staff in the IHUB.
• Coordinate the management and maintenance of staff contracts, personnel files, and other employee information
• Preparation and processing of payroll for employees in the organization on a monthly basis.
• Preparation and processing of monthly statutory/voluntary deductions for payment.
• Address and resolve employees’ correspondence relating to the payroll, that is the P9 Forms, Payslips and updating of statutory/voluntary deductions in a timely manner.
• On a monthly basis receive all payroll amendments including salary changes, overtime payments, allowances, changes to pension contributions, new recruits, bank account changes, promotions etc. from the supervisors and Management.
• Responsible for the preparation of the payroll and administration of staff benefits that include gratuity, leave, medical insurance, group personal accident insurance and other allowances.
• Manage and coordinate all human resource records, process payroll and maintain a filing and retrieval system for keeping past and current records.
• Maintains employee benefits programs by monitoring international staff allowances. Getting guidance from the HR Coordinator by studying and assessing benefit needs for national staff and Market trends in collaboration with the Headquarters and processing of benefit claims accordingly
• Prepare reports and presentations on HR-related metrics like the aggregate number of hires by the department.
• Responsible for managing employee relations, engagement, and inclusion. Stay abreast and disseminate impacts of new Labour laws to the I-Hub staff and ensure compliance.
• Responsible for managing staff contracts ensuring that staff have legal valid contracts while working at the IRC. Timely notification to supervisors.
• Coordinate exit process, staff separation, process terminal dues and ensure issuance of Certificate of service as per the Labour laws in Kenya.

Job Requirements:

• 3- 5 years of relevant generalist HR experience focused on HR and payroll administration in busy work environment.
• Experience in HR concepts and Employment laws and regulations
• Experience working in a dynamic diverse environment
• Experience in collecting quantitive data for analysis
• Proficient with Human Resources Information Systems (HRIS) and have experience in working with payroll system

Demonstrated Skills And Competencies And Qualifications

• Provides outstanding customer service by consistently going above and beyond in building trust and respect among customers.
• Have a Bachelor’s degree in any of the following disciplines: Human Resource Management or equivalent qualifications from a recognized institution
• Membership of the Institute of Human Resource Management in good standing.
• An effective communicator and interpersonal skills
• Experience in using HR software and Microsoft Office tools.
• Confidentiality and sensitive information handling skills.
• Workday, Cornerstone experience a plus