Human Resources Associate, GS6 at UNICEF

How can you make a difference?

Under the supervision of the Human Resources Specialist, within their areas of responsibility, the HR Associate is accountable for providing support in the implementation of HR services that enhance the capacity of their clients to deliver on their business goals and objectives. In doing so, the incumbent demonstrates the ability to take initiative and guidance HR-related needs and support the section in implementation these objectives.

The purpose of this assignment is to provide additional support to the ESARO HR team and ensure continuity of quality HR client support to the country offices and designated sections as well as to deliver on other relevant areas under the purview of the role.

Recruitment, Selection and Placement

Provides support in the implementation and administering of effective and timely recruitment processes in the hiring, developing, and retaining the best talents available to support the strategic human resources needs of the office and the organization.

Support HRBPs with a variety of activities related to recruitment and placement, including but not limited to:

• Drafting of vacancy announcements to attract the ideal candidates for the role
• Timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies and post requirements.
• Analyze, research verify and compile data which facilitates preparation of workforce planning reports for review against benchmarks i.e. gender and geographical balance and other recruitment related key performance indicators,
• Support in the facilitation of written assessments ensuring efficiency and transparency in the process.
• Liaise with candidates at various stages of the recruitment process.
• Support in the finalization of the recruitment process, including timely notification to candidates of the final outcome of the process.
• Ensuring the approval of HR checklists by the Regional Chief of HR, in addition to uploading into the talent management system.

Learning and Development

Support the regional office in the implementation of the learning and development activities and initiatives in ESARO. Providing guidance and support to staff members in their inquiries related to learning and development. Additional activities include:

• Secretariat to the Staff Development Committee (SDC), ensuring regular meetings to discuss learning and development in ESARO.
• Providing guidance to the SDC on decisions and approval for individual learning. Communicating to staff members on approvals for their individual learning requests.
• Plans and facilitates agreed upon learning sessions, including liaising with internal/external facilitators.
• Monitoring of learning and development taking place within the regional office including SDC planned trainings, individual learning requests, development assignments and completion of orientation programme.
• Management the office orientation programme and update of the orientation site.
• Monitoring of mandatory courses and informing staff of the requirements to complete courses.
• Payment of invoices related to learning and development sessions.

Support in Organizational Design and Job Classification

• Provides support in the review of specific GS job descriptions (JDs), ensuring effective application of ICSC methodology.
• Submits JDs via job classification system to the Regional Chief of HR for review and approval.
• Monitors regional classification to ensure timely and efficient classification and to address any delays that may arise.
• Supports the review and classification of ESARO JDs by supporting HRBPs in the signature process and submission to GSSC via the job classification portal.
• Ensures all JDs are archived in SharePoint for monitoring and ease of access.

Administration of Consultants

• Support sections in the processing of consultancies by providing guidance to sections and Programme Associate and through the review and approval of purchase requisitions.
• Guide staff on the information available on consultants via the Consultancy Standard Operating Procedure (SoP) and work with relevant HRBPs on Terms of References (ToRs).
• Support the other HR Associate in their absence with the creation of contracts and communication with recruited consultants and Kenya CO HR team for seamless processing of contacts. Support contract amendments and extensions of contracts as and when required.

Administration

• Support the HR section in administrative activities including management of the section leave plan, travel, and office related activities such as office supplies and management of HR e-mail lists.

Additional Support

• Provide support to the Regional Chief of HR or other staff in the HR section on ad-hoc activities as needed.

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization. 
• Candidates with a Bachelor’s or Master’s degree from a recognized academic institution in a relevant field may replace additional years of related work experience.
• A minimum of 6 years of progressively responsible human resources, administrative or clerical work experience required.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.