Human Resources Senior Assistant at United Nations Office for Project Services (UNOPS)

Functional Responsibilities:

• Ensure full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
• Assist the supervisor in the development and implementation of a human resources management system in relation to planning, administering and monitoring of all matters related to human resources management concerning national and other personnel including contractors;
• Review of incoming requests and all relevant documentation relating to travel requests, claims and payments, UN ID card issuance;
• Provide support in the recruitment, contract extensions and separation process and coordination of relevant documentation;
• Use tracking and monitoring tools to manage status of requests, initiating follow-up action to ensure timely submission of attendance sheets, training records, payment status etc. and complete necessary documentation;
• Review check-out/clearance forms to ensure certification from other departments, HR final clearance and submission to BSSC;
• Provide administrative support to the programme staff as required;
• Provide briefing and guidance to other LICA personnel on the application and interpretation of recruitment and administrative policies and procedures;
• Ensure maintenance of personnel records of ICAs and FTAs;
• Provide oral and written response to staff inquiries regarding their conditions of service; drafting of correspondence in relation to the inquiries for signature by designated Officer;
• Update and management of the staffing tables and provision of statistical summaries related to them, including arranging and keeping track of movements, update weekly staffing and radio check reports;
• Process monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus
• Process collection, verification and follow-up on required documentation related to allowances, appointments and contracts.
• Maintain a staff monitoring system to ensure timely retrieval of information as required.
• Assist in planning, organizing and making logistical arrangements for workshops or conferences.
• Undertake any other tasks assigned by the supervisor

Education/Experience/Language requirements:

Education:

• Completion of Secondary education is required.
• First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable.

Experience:

• Minimum of five years of relevant experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services is required.
• Some experience in UN system organizations is desirable.
• Proficiency in computers and Google Workspace (MS Office) and experience in handling of web-based management systems is desirable.
• Experience in use of HR information systems, Enterprise systems including OneUNOPS is desirable.
• Knowledge of UN policies, procedures and practices highly desirable.

Language requirements:

• Fluency in English is required
• Knowledge of another official UNOPS language is an asset.

Closing: 12 August 2022