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  • Posted: Jul 26, 2022
    Deadline: Not specified
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  • The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.
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    Human Resources Senior Assistant

    Functional Responsibilities:

    • Ensure full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
    • Assist the supervisor in the development and implementation of a human resources management system in relation to planning, administering and monitoring of all matters related to human resources management concerning national and other personnel including contractors;
    • Review of incoming requests and all relevant documentation relating to travel requests, claims and payments, UN ID card issuance;
    • Provide support in the recruitment, contract extensions and separation process and coordination of relevant documentation;
    • Use tracking and monitoring tools to manage status of requests, initiating follow-up action to ensure timely submission of attendance sheets, training records, payment status etc. and complete necessary documentation;
    • Review check-out/clearance forms to ensure certification from other departments, HR final clearance and submission to BSSC;
    • Provide administrative support to the programme staff as required;
    • Provide briefing and guidance to other LICA personnel on the application and interpretation of recruitment and administrative policies and procedures;
    • Ensure maintenance of personnel records of ICAs and FTAs;
    • Provide oral and written response to staff inquiries regarding their conditions of service; drafting of correspondence in relation to the inquiries for signature by designated Officer;
    • Update and management of the staffing tables and provision of statistical summaries related to them, including arranging and keeping track of movements, update weekly staffing and radio check reports;
    • Process monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus
    • Process collection, verification and follow-up on required documentation related to allowances, appointments and contracts.
    • Maintain a staff monitoring system to ensure timely retrieval of information as required.
    • Assist in planning, organizing and making logistical arrangements for workshops or conferences.
    • Undertake any other tasks assigned by the supervisor

    Education/Experience/Language requirements:

    Education:

    • Completion of Secondary education is required.
    • First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable.

    Experience:

    • Minimum of five years of relevant experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services is required.
    • Some experience in UN system organizations is desirable.
    • Proficiency in computers and Google Workspace (MS Office) and experience in handling of web-based management systems is desirable.
    • Experience in use of HR information systems, Enterprise systems including OneUNOPS is desirable.
    • Knowledge of UN policies, procedures and practices highly desirable.

    Language requirements:

    • Fluency in English is required
    • Knowledge of another official UNOPS language is an asset.

    Closing: 12 August 2022

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