Local Individual Contractor Administration & Logistics at United Nations Office on Drugs and Crime (UNODC)

Responsibilities

Background of the assignment: In 2009, UNODC established a Counter Piracy Programme (CPP) to respond to the then new threat of piracy off the coast of Somalia. Since then, the CPP expanded into the Global Maritime Crime Programme (GMCP). Made up of nine teams, namely the Atlantic Ocean Team, the Gulf of Aden and Red Sea Team, the Indian Ocean West Team, the Indian Ocean East Team, the Latin America & Caribbean Team, the Pacific Ocean Team, Mediterranean Team, the Management Support Team and the Headquarters Team (HQ based in Colombo, Sri Lanka), GMCP aims to deliver legal reform around piracy and other maritime offences, prison work, support to Member States in strengthening criminal justice systems in response to maritime crime regional cooperation frameworks.

In the evolving landscape of maritime security and with increasingly diverse threats to the maritime environment, GMCP seeks to support and enhance the capacity of nations in the Indian Ocean to address environmental challenges to the maritime domain.

Specific tasks to be performed by the Individual Contractor (IC): Under the direct supervision of the Global Maritime Crime Programme Officer based in Nairobi, and with regular liaison with the National Programme Officer, the IC will perform the following tasks:

•  Support preparation, administration and logistics related to various national and regional capacity building activities, training workshops, meetings, conferences within the Global Maritime Crime Programme portfolio. Activities include:
•  Assist in drafting and sending out invitation letters and emails,
•  Assist in following up on the nomination process, updating participant registration forms, and assisting the administrative team with travel arrangements,
•  Assist with communication with participants on training venue, HR mini master forms and bank proof documents.
•  Assist in calculating of the adjusted Daily Subsistence Allowance for meeting participants
•  Assist in receiving of goods delivered by contracted vendors
•  Assist to review, follow up & submission of banking details from contracted vendors
•  Assist to review & submission of Invoice, delivery note, PO & ToR to Project Management Assistants
•  Assist to review of supporting documents, monitoring of payment Processing & submission
•  Assist to review and follow up of rejected payments with vendors and finance focal point
•  Assist in maintaining the GMCP IOW administration dashboard buy updating the budget master files for new and closed projects and staffing table.
•  Assist in documenting project activities e.g., taking pictures, video recordings of trainings/participant feedback to be used for reporting on project reports.
•  Provide administrative support to relevant Global Maritime Crime Programme and administration team in relation to the follow up on delivery note and invoices from vendors.
•  Provide administrative support to relevant Global Maritime Crime Programme and administration team in relation to obtaining vendor quotations, compiling of the LVA matrix, vendor registration, and banking details upload.
•  Support meetings/trainings/workshops/handover ceremonies and other events in UNODC/GMCP-IOW

Qualifications/special skills

•  A high school diploma or equivalent is required
•  At least 2 years of experience working in administration and logistics within a project management
•  setting is required.
•  Prior experience in an international organization such as UN, INGO is desirable
•  Excellent organizational and communication skills is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post,

fluency in oral and written English is required. Knowledge of another official United Nations