MEAL Assistant at Islamic Relief

Reporting To: MEAL Coordinator

Qualification/ Experience

1. A minimum of Degree in Social Science related – Statistics, social work, sociology, or equivalent field experience
2. A Minimum of 2 years proven experience working with M&E in a recognized NGO

Location

Garissa 100%

Liaises

Project officers/Assistants and Liaises Finance, Field Coordinators & Support Services Units, Human Resources department, Regional Humanitarian Manager)

Overall Responsibility

The MEAL Assistant will be a part of the Monitoring, Evaluation, Accountability and Learning (MEAL) team, supporting implementation of the overall MEAL system. S/he will assist the MEAL and project team with activities, including data collection, database management and analysis, implementing post-distribution monitoring (PDM) as well as being the focal point for CRM for target communities. The MEAL Assistant will support all efforts for promoting a high level of beneficiary accountability and will manage the feedback mechanism. The MEAL Assistant will work closely with the MEAL Officer to support data entry and management as needed. They will generally support the MEAL team and project team to ensure learning and accountability systems are working effectively in the implementation Ensure consistency within all the programs and practices.

Key Duties and Responsibilities (Key results areas)

Tasks and responsibilities

Monitoring and Evaluation

• Ensure all projects have DIPs and M&E plans which are updated on a monthly basis
• Support in collecting data needed for the outcome indicators and support Project Manager with data collection processes if needed
• Support MEAL team with conducting assessments as needed, facilitate focus groups and other qualitative data collection exercises
• Monitor activity implementation progress against objectives and work plans
• Lead in conducting post-distribution monitoring with targeted communities

Accountability & compliance

• Conduct community visits, focus group discussions with beneficiaries and non-beneficiaries to receive feedback on Islamic Relief Kenya project activity
• Maintain the Complains and feedback received and ensuring a timely and appropriate follow-up if needed
• Support project field staff to ensure that projects are carried out with participation from all affected communities (including women) and that information is shared with affected communities.
• Work closely with field staff to collect data and implement activities to support beneficiary accountability
• Ensure that all programmes are implemented in accordance with CHS
• Support and work with communities through established institutional structures to enhance capacity, ownership, participation in the project.
• Ensure that the On-track system is updated on a monthly basis
• Ability to work on your own initiative as well as a part of a team.
• Any other duties that may be assigned by supervisor

Programme Learning and documentation

• Work with the project teams and communication officer to ensure documentation of programme learning initiatives and outcomes (case studies, photos, lessons learnt, most significant change stories, etc)
• Participate in the documentation and dissemination of this learning to other team members to ensure that good practice is understood and adopted, and information exchanged.
• Support in archiving pf programs documents at the country offices and field offices

Programme Quality

• Conduct field monitoring visits as appropriate
• Support officers to review assessment results and identify key areas for improvement
• Support committees to propose solutions to problems identified, and to implement and assess progress of solutions.
• Support project officers to conduct specific assessments, including training, tool development and roll out etc
• Support project staff during training by ensuring pre and post-test are done for all trainings and documented

Programme/projects Reporting

• Support in consolidation of monthly progress reports and share with the MEAL coordinator
• Work with MEAL project officers to gather information from the field for quarterly reports; ensure that reports explain inconsistencies and deviations from planning
• Ensure timely submission of high-quality activity and donor narrative reports
• Perform any other duties and responsibilities within the overall function of MEAL as and when requested. 

QUALIFICATIONS AND OTHER REQUIREMENTS

• A Degree in Social Science related – Statistics, social work, sociology, or equivalent field experience
• At least 1 and ½ years working with M&E for a recognized NGO.
• Previous relevant experience, such as data collection and analysis, customer service, reporting
• Demonstrated ability in community mobilization and community-level dialogue
• Strong skills in excel and other data management software preferably SPSS and STATA
• Fluent English, both spoken and written
• Excellent communication and influencing skills
• Politically and culturally sensitive with qualities of patience, tact, and diplomacy
• The capacity and willingness to be extremely flexible and accommodating in difficult circumstances.
• Awareness of child protection issues
• Planning, organisation, and administration skills
• IT literate with good understanding in MS Office applications, Word, Excel, Power Point, Spread sheets and other Statistical software
• Experience in using participatory methodologies in programme implementation, preferably involving children.
• Commitment to and understanding of Islamic Relief strategy, vision, mission, values and principles
• Enthusiastic with a positive attitude