Mst Human Resources, Emergency Unit at Medecins Sans Frontieres (MSF)

The MST Human Resources, Emergency Unit” plays a key role in addressing operational challenges within the EU portfolio from an HR perspective. This role is crucial in ensuring the effective implementation and monitoring of HR policies, strategies, procedures, and guidelines in the field, tailored to the local operational context. The HR Advisor Support provides guidance, support, and technical resources to assist mission teams in establishing and achieving their HR work plans. Additionally, the role collaborates with mission HR teams and cell members to ensure that all proposed HR actions during emergencies align with the operational plan.

MAIN RESPONSIBILITIES

Support the implementation of HR management process and monitoring in the mission:

• Improvements in local team performance, by enhancing leadership skills, fulfilling conditions, providing tangible aid in and tools/inducting new team members.
• Support on HR and administrative management of LHS (Implementation of policies, use of tools, mobility, training, etc.) 
• Support, guide and monitor the HRCo in the implementation of HR work plans ( i.e. staffing plan, learning plan and other action plans) at the mission level.
• Collaborate with field managers to ensure HR policies and procedures are consistently implemented across all locations.
• Monitor and ensure the timely HR reporting is submitted by missions for further analysis by REHUCO & other actors. 

Support in staffing and HR processes:

• Translate mission HR staffing requirements and plans to the HR Department, ensuring they align with operational and institutional priorities for appropriate resource placement by the Recruitment and Pool Management Unit.
• Follow up on field staff (identification of talented staff, follow-up, performance evaluation, career development, potential mobility. etc.) together with the HRCO.
• Collaborate with the rest of the cell and HR actors in updating and approving Job descriptions of field positions, based on generic job profiles. 
• Collaborate with HR Dep't in the assignment/placement of IMS to field positions as & when required.
• Carry out technical briefings and debriefings of HR professionals in the missions and identify individual learning needs.
• Ensure that HR teams receive technical and methodological information through briefings, specific sessions, etc.
• ensure all documents on the Mission book of OOkis are updated in collaboration with respective owners.
• Advises on the composition of the teams (size, expertise, diversity) as required.

Support in career management and L&D actions:

• In collaboration with stakeholders, outline the career management plan boost a common understanding of it, the awareness of the role each one plays, and ensure its implementation guided by OCBA career mgmt. policy. 
• Support HRCOs and L&D managers in spreading the knowledge of Staff development in in line with the HR-Ops strategic ambition.
• Support and follow up the missions in the implementation of coordination and activity managers positions that are planned to be covered by LHS anticipating measures of risk mitigation(if any) when required. 
• Together with the MCT and other cell members, support the development and implementation of individualized career development plans for employees. Help the team in setting achievable objectives and milestones for career progression.
• Support the mission team to design and implement career development programs, including mentoring, coaching, and other available support initiatives liaising with relevant actors in the HR Dep´t. 
• Contribute to promote and develop standardized approaches, processes, and tools related to staff development and career management.
• Develop and distribute career-related materials, guides, and tools.
• Collect and analyze data on career development initiatives' effectiveness and promote the accountability of all the actors involved.

Others

• Support or substitute HR Coordinators (HRCo) during the setup and scaling of emergency response programs in the field. 
• Manage HR and Administration of IMS (matching, organizing Briefing and Debriefing in cell, etc.) in liaison with get in with relevant actors as required.
• Be globally acquainted with all the projects as well as the current situation in each one of them.
• Consult support services for sparring and as technical content providers when needed.

SELECTION CRITERIA

• Bachelor's degree in Human Resources, or a related field.
• Proven experience in HR management, with a focus on field HR support and HR processes.
• Strong knowledge of employment laws and regulations.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in HR software and Microsoft Office Suite.
• Willingness to travel to field locations frequently. 
• Fluency in English and French.

Closing date: 13th of October