Payroll Advisor at Absa Bank Limited

Job Summary

• To provide efficient and streamlined service to employees/ pensioners (as required) through the delivery of a controlled, accurate and efficient payroll/ pensions payment process
• To provide general assistance to employees/ pensioners as required
• To support in the delivery of One HR

Job Description

Main Accountabilities:

Payroll/ Pensions Processing and Governance

Time split: 60%

• Ensure accurate, confidential and complete processing of all payroll / pensions related activities (as defined by specific country processes and requirements) in line with governance.
• Deliver accurate processing of back pay, part pay and leave pay, cost centre changes, overtime, processing of all regulatory payments (e.g. PAYE, NSSF, Pension related),  production of pay slips and any other payroll related adjustments in line with governance ensuring the required authorizations are in place.
• Maintain a complete and accurate trail of all authorizations relating to payroll adjustments in an orderly and timely manner.
• Accurate processing of all expatriate related requirements (in conjunction with advice and liaison with PWC/KPMG)
• Prepare monthly/ annual standard and ad hoc reports as required for payroll, regulator, pensions administrator and other external and internal customers
• Comply with minimum payroll standards as defined in the HR procedures manual
• Prepare and conclude the complete, timely and accurate processing of tax year end requirements
• Process dues in line with governance requirements
• Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Absa Bank Kenya Plc Policies and Policy Standards. Understand and manage risks and risk events (incidents) relevant to the role.”

Payroll Administration

Time split: 20%

• Ensure payroll/pension records are filed in a timely, efficient and accurate manner to minimize risk and enhance customer service
• Contribute to the development of operational processes in the areas of responsibilities
• Distribute pay slips
• Execute other administration responsibilities assigned to the payroll/pensioners officer

Customer Service

Time split: 20%

• Deliver a high quality customer service experience in dealing with staff /pensioners
• Receive and conclude staff queries relating to areas of responsibility

Technical Skills/ Competencies

• Accounting experience  
• Payroll experience
• Pensions processing experience (as required)
• Computer literacy
• Good interpersonal ,communication and written skills
• Analytical skills
• Accuracy and good attention to detail
• Excellent numerical skills
• Good admin skills

Essential

• 3 years Payroll experience
• MS Word and Excel
• Basic principles of accounting
• Legislation relating to payroll/ pensions

Preferred

• Working knowledge of in country payroll system

Knowledge, Expertise, Experience

Essential

• Payroll experience (min of at least 3 years)
• HR admin experience
• Bookkeeping / accounting experience
• Be fluent in local languages

Preferred

• A tertiary qualification in HR / Finance could be an advantage