Personal Assistant at Human Capital Synergies

Job Summary

The overall purpose of this job is to provide high level, confidential administrative support to the office of the Manager.

Main Responsibilities of Job

You will handle sensitive and complex issues in a professional and objective manner and ensure that her time is used most effectively. You must be proactive, anticipate needs, think critically, and offer solutions to problems with a high level of professionalism by:

• Acting as the point of contact between the Manager, staff and clients
• Screening and directing phone calls and distribute correspondence.
• Handling requests and queries appropriately
• Collect and distribute all incoming and outgoing correspondences in absence of the Manager and ensure all urgent correspondence or inquiries are either dealt with or forwarded to the Manager;
• File all documents concerning visitor’s personal data and the details of their visit in order to provide the necessary information when required;
• Prepare agenda and briefings for meetings, appointments and events;
• Build and manage key relationships with internal and external stakeholders;
• Assist with projects the Manager might be working on by researching or writing reports;
• Receive and submit documents requiring the Manager attention and/or approval;
• Receive and disseminate Manager communication to relevant audiences as directed;
• Prepare accurate expenses report and coordinate payment of any expenses incurred by the Manager promptly and in due time

Key Skills:

1. Excellent administrative skills;
2. Must be able to meet the demands of an ever-changing business environment;
3. Strong written and verbal communication skills;
4. Time management and organizational skills;
5. Discretion and trustworthiness: you will often be party of confidential information
6. Flexibility and adaptability
7. Ability to multitask
8. The ability to be proactive and take the initiative
9. Tact and diplomacy
10. Communication skills