Principal Assistant Office Administrator at Kitui County

Requirements for Appointment

For appointment to this grade, an officer must have:-

• Be a Kenyan Citizen;
• Served in the grade of Chief Assistant Office Administrator for a minimum period of three (3) years;
• Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 120 w.p.m.);
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III;
  • Business English III/Communications III;
  • Commerce II;
  • Office Practice II;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from Kenya School of Government or any other Government training institute;
• Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
• Certificate in computer applications from a recognized institution; and
• Demonstrated professional competence in management of office administrative services.

Duties and Responsibilities

Duties and responsibilities at this level will entail:-

• Taking oral dictation;
• Using e- office to research and process data;
• Operating office equipment;
• Attending to visitors/clients;
• Handling telephone calls;
• Handling customer inquiries and complaints;
• Coordinating schedules of meetings and appointments;
• Coordinating travel arrangements;
• Ensuring security of office records, equipment and documents, including classified materials;
• Ensuring security, integrity and confidentiality of data;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up to date filing system in the office;
• Preparing responses to routine correspondence;
• Managing office protocol and etiquette;
• Managing petty cash and any other office administrative services duties that may be assigned; and
• Guide and supervise other office administrative services personnel.