Sales Assistant at Pavago

About the Role

• At Pavago, one of our clients is hiring a Sales Assistant to support a fast-paced sales team by keeping operations organized, accurate, and moving forward.
• This is an execution-focused role—not a sales position.
• You’ll play a critical role in supporting the sales process through CRM management, scheduling, proposal preparation, reporting, and cross-functional coordination. Your work will help sales representatives stay focused on building relationships and closing deals while ensuring nothing falls through the cracks.
• If you’re highly organized, detail-oriented, and enjoy supporting high-performing teams behind the scenes, this role is built for you.

What You’ll Own

CRM Management (Core Focus)

Maintain clean and accurate CRM data across platforms such as:

• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive
• Update leads, contacts, opportunities, and account records daily.
• Remove duplicate records and correct incomplete or inaccurate information.
• Ensure pipeline data remains current and reliable for reporting and forecasting.

Scheduling & Sales Coordination

• Schedule discovery calls, demos, meetings, and follow-ups across multiple time zones.

Coordinate calendars using:

• Google Calendar
• Microsoft Outlook
• Calendly
• Ensure sales representatives are fully prepared before every meeting.
• Coordinate internal meetings, reminders, and follow-up activities.

Proposal & Sales Documentation

Prepare, format, and proofread:

• Sales proposals
• Quotes
• Presentations
• Support RFP and RFI responses using existing templates.

Create polished client-facing materials using:

• Google Slides
• Microsoft PowerPoint
• Canva

Reporting & Sales Operations

Generate weekly and monthly reports covering:

• Pipeline activity
• Sales performance
• Conversion metrics
• Key sales KPIs
• Maintain dashboards that provide leadership with accurate sales visibility.
• Ensure reporting is delivered accurately and on schedule.

Communication & Follow-Up

• Draft professional follow-up emails after meetings.
• Send reminders, thank-you emails, and next-step communications.
• Assist with inbound lead routing and initial customer responses.
• Help maintain timely communication throughout the sales process.

Cross-Functional Coordination

Collaborate with:

• Marketing
• Finance
• Operations
• Track internal handoffs to ensure deals continue moving forward.
• Coordinate documentation, approvals, and operational requests across departments.

What Success Looks Like

• CRM records remain clean, accurate, and organized.
• Meetings are scheduled efficiently without conflicts.
• Sales representatives are fully prepared for client conversations.
• Reports are accurate and delivered on time.
• Proposals, follow-ups, and internal coordination happen without delays.

What Makes You a Strong Fit

• Highly organized with exceptional attention to detail.
• Strong written communicator with professional email etiquette.
• Proactive and solution-oriented.
• Comfortable managing multiple priorities simultaneously.
• Enjoy supporting teams and improving operational efficiency.

Experience

• 1–2 years of experience in:
• Sales Support
• Administrative Support
• Operations Coordination
• Sales Administration

Core Skills

• Hands-on experience with at least one CRM platform.
• Strong scheduling and calendar management experience.

Proficiency with:

• Google Workspace or Microsoft Office
• Excellent written English communication skills.
• Strong organizational and time management abilities.

Nice-to-Have

• Experience preparing proposals or sales presentations.
• Familiarity with SDR or BDR sales workflows.

Experience supporting:

• B2B SaaS companies
• Marketing agencies
• Professional services firms
• Basic reporting skills using Excel, dashboards, or pivot tables.

What a Typical Day Looks Like

• Update CRM records and maintain pipeline accuracy.
• Schedule meetings and coordinate executive calendars.
• Prepare proposals, presentations, and sales documents.
• Generate reports for sales leadership.
• Send follow-up emails and manage communication workflows.
• Coordinate with internal teams to keep opportunities progressing.