Tender Officer - Westlands at Brites Management

Duties and Responsibilities

• Process requisitions submitted with clear and unambiguous specifications through the quotation process and goods/services delivered/rendered.
• Ensure that the work you are quoting for has clear requirements - in terms of time, labor, and materials.
• Use a standardized price list.
• Upon consultation, determine which tenders to bid, and how you will manage the bid.
• Gather information and research with assistance from relevant departments.
• Coordinate all the materials you need for the tender preparation.
• Prepare a cover letter that responds to the bid invitation.
• Ensure tenders are delivered on time.
• Manage the tender officers and ensure smooth operations.
• Draw up tender documents or contracts.
• Follow up to completion and ensure the company gets business.
• Organize demonstrations by coordinating between the technical team and the client.
• Effective liaison between technical and customer service departments in ensuring compliance with client expectations.
• Provide required reports at the agreed frequencies and intervals

Key Requirements Skills, experience and qualification

• Degree in Business Administration or Supply and Chain preferred.
• At least 1-2 years’ experience in the tender industry.
• Knowledge of basic buying and purchasing practices.
• Should possess knowledge of basic budget management and calculations.
• Should possess good customer relations skills.
• Should be well-organized, detail-oriented, forward-thinking, and proactive.
• Should be familiar with the Microsoft Office package.
• Should be able to work individually and as a flexible team player.
• Should be able to prioritize tasks and manage one's own time effectively.
• Discretion and Need for Confidentiality