Administration and Facilities Manager at Zetech University

Duties and Responsibilities

Reporting to the Chief Operations Officer, the position holder will be responsible for the following, among others:

• Implementation of HR policies, ensuring professionalism and good work ethic among campus staff members;
• Plan and coordinate campus staff meetings;
• Ensure all regulatory licenses pertaining to operations of the campus are maintained;
• Contribute to the University’s strategic planning with particular responsibility for the campus physical environment and resources;
• Formulating the Strategic Plan monitoring calendar, communicating to departments, and ensuring adherence to the timelines;
• Consolidating the Strategic Plan monitoring report and following up on the implementation of the recommendations of the Strategic Plan;
• Responsible for developing and implementing the campus administration budget;
• Responsible for campus facilities and commercial services that support the University’s corporate aims.
• Responsible for effectively managing contracts and partnerships for outsourced facilities.
• Authorise and control the movement of assets within and outside the University;
• Inspect all the assets regularly and initiate maintenance processes;
• Ensure provision of adequate and comfortable furniture, classrooms, labs, meeting spaces and offices forstaff and students;
• Review reports of daily security activities and act on any irregularities promptly;
• Oversee authorization of reporting and departure of staff, visitors, and other persons to the University premises;
• Handle security, health and safety emergencies and engage state agencies where necessary;
• Ensure the smooth running of accommodation facilities, including the safety and well-being of guests and resident students;
• Ensure effective management of the University clinic by ensuring customer satisfaction with the services offered;
• Maintain high hygiene standards of the campus premises at all times;
• Ensure all approved transport requests are met;
• Implement all policies relating to Administration and Facilities Management.

Qualification & Experience

• Master’s degree in Administration, Operations Management, Human Resource or a related area or a Bachelor’s degree in Construction Management or a related area from a recognized university;
• At least five years of relevant experience in either Operations Management, Administration, or Facilities Management;
• Project management skills;
• Advanced skills in MS Office;
• Excellent organizational skills;
• Ability to go the extra mile, multitask and work under minimal supervision.