Current Openings at Umma University

Qualification:

• A minimum of Masters in Education or related fields
• At least 3 year’s experience in directing student life in a University or similar institution of higher education
• Demonstrate ability to build positive relationships with students, parents and employees.
• Have a strong understanding of higher education institution policies.
• Strong leadership skills
• Have a strong ICT and communication skills
• Excellent professional judgement and discretion, ability to work as part of a team, maintains appropriate confidentiality, models integrity, honesty, trust and professional ethics.
• A committed practicing Muslim of high standing and shall promote the Islamic values and principles.

Key Roles And Responsibilities

• The Dean of Students shall be responsible to the Deputy Vice Chancellor (Academics, Research and Student Affairs.
• The Dean of Students shall coordinate students activities and student welfare and in this connection, shall have oversight responsibility for sports, games, entertainment, counselling, student organizations, student accommodation, Student Council, student advisory services, career development services and students’ personal development.
• The Dean of Student shall be the Returning Officer during elections of office-bearers of the Student Council/Association.
• The Dean of Students shall provide guidance to professional and social clubs and societies formed by students
• The Dean of Student shall inculcate the moral values as contained in the mission and vision of the University.
• The Dean of Students will be the Chairman of the Sports and Games Committee that will operate under the Office of the Deans of Students

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Qualification:

• A minimum of Masters in Islamic Studies
• At least three years of professional ministry and/or leadership experience in a college, university, or similar programme
• Appropriate Islamic background and/or chaplaincy training, including demonstrated skills in community and leadership development, preaching and worship leadership, religious education and programme development, Daawah care, service and social justice leadership, and interfaith engagement;
• Have 3 years administrative experience, 2 of which must be at the level of Administrative Officer or equivalent;
• The candidate must have memorized the whole Holy Quran or parts of the Holy Quran
• Certified for practice by the relevant certifying religious and Government authorities and affiliated to a Religious Islamic equivalent;
• The candidate should be fluent on Arabic and English Language
• Have a strong ICT and communication skills;
• Excellent professional judgment and discretion; ability to work as part of a team; maintains appropriate confidentiality; models integrity, honesty, trust, and professional ethics;
• Demonstrated experience working in spiritually and culturally diverse settings.

Key Roles And Responsibilities

• The University Imam shall be responsible to the Deputy Vice Chancellor (Academics, Research and Student Affairs).
• The Imam is responsible for the spiritual care to all students and staff of Umma University and its affiliates institutes
• The University Imam shall provide counselling on moral values to the students and staff of Umma University and its affiliates institutes.
• The University Imam shall provide services to all campuses and colleges of the University.
• Inculcate Islamic moral values as contained in the mission and vision of the University.
• The University Imam shall be the overall administer of the University Mosques and shall coordinate all religious matters and activities in the University for the students and staff.
• The University Imam shall solicit funds and resources for the University needy students.
• The University Imam shall develop different Da’awah and outreach programs for the University.
• The University Imam shall provide religious guidance to the University community.
• The University Imam shall provide advices services to all organs of governance of the University.
• Performing such other functions as may be directed by the University Council and the Vice Chancellor.

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Qualification:

• Bachelor’s Degree in Human Resource Management
• Diploma in Psychology, Business Administration, or a Bachelor’s Degree in Social Sciences is an added advantage.
• At least 2 years’ experience as Human Resource Assistant
• Conversant with Labor law and employment equity regulations
• Effective HR administration and people management skills
• Experience in payroll practices, recruitment, employee orientation, records maintenance, vendor liaison, file audit,employee advocate and employee recognition
• Must be a professional member of IHRM
• Certificate in computer applications skills
• Excellent writing and communication skills in English: ability to produce excellent quality documents and reports.

Knowledge & Skills

• Good understanding of key HR principles and talent acquisition best practices including CV screening, candidate engagement, scheduling assessments with candidates, interviewing, and onboarding.
• Excellent inter-personal skills and ability to operate/work under pressure.
• Ability to create trust with team/employees and deal with confidential information in a professional manner.
• Demonstrated ability to deliver timely high-quality deliverables.

Key Roles And Responsibilities:

• Provide support on the recruitment actions to ensure consistent, high quality, timely implementation of the approved recruit .
• Provide active support in communicating with the applicants (internal/external candidates) about the vacancy announcement, until the recruitment is completed
• Provide full administrative support with the ongoing recruitment processes (scheduling tests or interviews, preparing minutes, and following up on approvals).
• Provide active support with longlisting candidates for open Vacancy Announcements under the close supervision of the respective tract and compile HR data on staff recruitment and selection, contractual conditions, entitlements to support analysis, and reporting needs.
• Provide administrative support in on boarding new staff members in compliance with relevant processes and procedures.
• Maintain confidential personnel records, HR databases, and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines ensuring the e-recruitment system is fully leveraged and contains updated information.
• Support with any other HR administrative task as required

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Key Duties And Responsibilities:

• Researching and analysing market trends and competitors
• Overseeing marketing campaigns, tracking effectiveness of marketing campaigns and reporting findings to the executive team.
• Liaise with media for coverage of all university functions
• Planning, developing and implementing Marketing Strategies
• Collating and analyzing media coverage
• Writing and editing in-house magazines, case studies, speeches, articles and annual reports.
• Ensure proper dissemination of corporate publicity information materials like posters, banners, calendars, diaries, prospectus, and monthly update newsletters
• Coverage of university activities- both video and photography
• Maintaining and updating information on the institutional website.
• Sourcing and managing speaking and sponsorship opportunities
• Organize and coordinate university exhibitions and marketing activities.
• Commissioning market research
• Fostering community relations through events such as open days and through involvement in community initiatives
• Managing the PR aspect of a potential crisis situation
• Conducting internal communication courses and workshops
• Monitoring the public opinions about any issues
• Advising management on policy issues and communication strategies.
• Any other duties assigned by the immediate supervisor.

Job Specifications:

• Master’s Degree in the relevant field
• Bachelor’s Degree in Mass Communication/Marketing or equivalent from recognized institution.
• Computer/digital and Social Media Literacy
• At least 3 years marketing experience
• Extensive knowledge of marketing strategies, channels and branding
• Proven success in developing marketing plans and campaigns
• Experience with marketing automation and CRM tools
• Metrics-driven marketing mind with eye for creativity
• Exemplary work performance
• Excellent communication ,interpersonal and writing skills
• Excellent organizational and time management skills with the ability to multitask
• The ability to cope with pressure

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Key Duties And Responsibilities:

• Develop, implement and periodically review the Board’s ICT Strategy;
• Formulate, manage and control the planning and budgeting for the Board’s ICT services;
• Develop and manage the department’s annual work plan and budget;
• Oversee performance management in the division; recruitment, setting performance targets, supervision, scheduling, development, appraisal and disciplinary actions;
• Provide professional advice to the Board on ICT matters as appropriate;
• Ensure ICT data security, risk management, disaster recovery and business continuity planning processes are in place and are regularly reviewed;
• Develop and implement ICT policies and procedures relating to ICT services, including distribution, security, disaster recovery, standards and service provision;
• Liaise with users to ensure that information processing needs are met;
• Review and evaluate feasibility studies and reports for implementation;
• Liaise with heads of departments in developing and implementing change management initiatives;
• Develop the talents and ensure continuous staff training to guarantee delivery of efficient ICT services at the Board;
• Ensure newly acquired ICT equipment meet the best specifications as per the latest technology in the market;
• Work in collaboration with internal and external stakeholders to deliver ICT solutions that efficiently and effectively enhance the Board’s capability;
• Oversee ICT special projects, including planning, scheduling, managing and progress reporting;
• Oversee the implementation of the University Management Information System (MIS), and other ICT solutions in the University; and
• Any other duty as may be assigned by the supervisor.

JOB SPECIFICATIONS:

• Bachelor’s Degree in Information Technology and Computer Science from a recognized institution
• CCNA, CCNP, CISSP or Project Management
• Master’s degree in any of the following disciplines: – Computer Science, Information systems/technology, or equivalent qualification from a recognized institution will be an added advantage
• At least five (5) years’ work experience, Two (2) of which must be in a relevant field at supervisory/management level
• Membership certificate to a relevant professional body
• Certificate in a leadership course lasting not less than four (4) weeks from a recognized institution.
• Demonstrated professional competence and managerial capability as reflected in work performance and results.
• Satisfy the requirements of Chapter Six of the Constitution of Kenya

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Duties And Responsibilities

• Provide Legal Advice -Using oral or written platforms, will be expected to brief team of staff members on legal issues, potential liabilities and possible courses of actions. This involves translating complicated legal jargon into language which everyone can understand, as well as taking all possible legal problems into consideration before making any recommendations. All recommendations which the Legal Officer makes must be in complete compliance with the law, and must also strive to minimize risk for the institution.
• Process Documents -Will frequently need to write and review settlement documents, contracts, agreements and more. This task makes up of a significant portion of the day-to-day work and requires both focus and precision.
• Perform Research - To continuously research legal resources such as articles, codes, statutes, judicial decisions and more. Doing so will allow the Legal Officer to stay up to date on all current laws and make well-educated legal recommendations.
• Identify Risks- To regularly analyse the actions and decisions of the institution in order to identify problem areas, suggest alternative courses of action and mitigate risk as much as possible.
• Direct Staff- To direct all claim adjusters, liability attorneys and management. With proper leadership, the legal staff can proceed with clarity, efficiency and confidence and hopefully resolve the matter swiftly.

Other Specific Duties

• Review, advise on and draft contracts, agreements, institutional and operational modalities and other legal documents, as necessary, develop new legal modalities to meet unique needs / circumstances.
• Review investigation reports and provide legal opinion to the Vice-Chancellor on matters of conduct and discipline implementation or any breaches of the institution’s rules and regulations.
• Participate in negotiations and settlement of claims and disputes.
• Represent the institution in judicial, arbitral or administrative proceedings.
• Provide guidance to and may supervise, more junior staff on straight forward matters
• Any other activity deemed appropriate by the Council and Management

Qualifications

Education

• Advanced University Degree (Master’s or equivalent) in law with a specialization in administrative, commercial and /or criminal law required. A first level university degree in law with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree. Must be an Advocate of the High Court and an active member of the Law Society of Kenya.

Work Experience

• At least 4 years of progressively responsible professional legal experience is required in the practice of law in a gov- ernment or a law firm with a substantial experience in administrative, commercial and / or criminal law matters.