Jobs at World Food Programme (WFP)

What will you do?

• Under the direct supervision of the Finance Officer and overall supervision of the Head of Finance, the successful candidate will:
• Assist in providing procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations. 
• Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making. 
• Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed. 
• Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations. 
• Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions. 
• Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines. 
• Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner. 
• Process Retailer invoices weekly and resolves any issues with the concerned staff timely 
• Settlement of retailer invoices in SCOPE after the transfer has been made to the retailer’s bank accounts
• Upload payment lists into the financial service providers portal ensuring accuracy and diligence to avoid errors
• Perform CBT reconciliations as required 
• Any other duties as maybe assigned

Minimum qualifications:

Education: Completion of secondary school education. A post-secondary certificate in finance and/or accounting is an advantage. 

Experience: Minimum of 4 years of progressively responsible work experience in Finance, Accounting or Audit.

Knowledge and skills:

• Experience in collecting, monitoring, analyzing, interpreting financial data and generating reports.
• Experience handling financial transactions
• Proficiency in using MS Office applications 
• Knowledge of ERP systems
• Proficiency in oral and written communication in English. 

DEADLINE FOR APPLICATIONS :April 2, 2022

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JOB PURPOSE

Against a backdrop of a complex set of vulnerabilities, across ten countries in the Regional Bureau for Eastern Africa, WFP is committed in supporting governments to achieving their commitments to end hunger, improve diets and contribute to reduce malnutrition and reaching Sustainable Development Goals (SDGs) 2 and 17. In response to the demographic, political, economic and environmental changes expected to continue in the region through the timeframe of the Agenda 2030, RBN has identified three regional programme priority areas: 1) emergency preparedness and crisis response; 2) social protection; and 3) food systems. These areas integrate various cross cutting themes within the countries including nutrition, HIV and school-based programs. With the advent of Covid, 9.8 million children missed school, some may never return. RBN is also second HIV/TB impacted globally, with critical groups of concern including adolescents and young people, as well as refugees/IDPs and returnees. Together, these overlapping sets of multiple vulnerabilities create unprecedented drawbacks and call to action an integrated approach.

The broad goal of the 3 hub unit is to (re) position to a system-, sectors-, cross functional-wide approach. The shift is through three core pillars: Integration to reduce burden, Thought Leadership for an evidence-based response, and partnerships using new business models. The goal will be achieved by providing strategic and technical support to governments in the RBN. In order to provide such smooth and efficient linkages across the three-unit hubs and liaise cross-functionally internally and externally, the unit seeks the support of a Programme Associate.

STANDARD MINIMUM QUALIFICATIONS

Education: University degree in public health, nutrition, international development, social sciences, or other relevant fields
Experience:

• At least 1-2  years experience working in the technical fields of Nutrition, food security, public health, HIV/TB programming, international development, or social sciences.
• Prior experience working within the humanitarian context.
• Prior contribution to the implementation of Nutrition & HIV/TB  programs.

Languages:

• Fluency in both oral and written English is essential

KNOWLEDGE & SKILLS

• Has contributed to the implementation of programmes.
• Has observed or assisted with policy discussions.
• Ability to express clearly and concisely ideas and concepts in written and oral form.
•  Good computer skills including in various office applications, writing, and design software.
•  Basic knowledge of Food security, Nutrition, HIV/TB, and School-Based programming is essential.
•  Ability to work both independently and as part of a diverse team.

KEY ACCOUNTABILITIES (not all-inclusive)

• Under the overall supervision of the Head of Unit & Regional Nutrition, HIV and School Based Programme Advisor, the programme assistant will provide effective specialized support to the Nutrition, HIV and SBP unit and undertake the following tasks:
• Prepare a range of reports (Food security and Nutrition Vulnerability Assessments, Post-distribution monitoring e.t.c), minutes, and presentations and highlight key take away and follow up actions for the unit, ensuring deliverables adhere to corporate standards and quality control.
• Provide specialized project management support on Nutrition, HIV/TB and School Feeding to ensure that activities are performed within the established targets following WFP’s policies and procedures.
• Support with nutrition data management including analysis and visualization using the approved WFP corporate tools to ensure consistency of information presented to Nutrition and HIV/TB stakeholders.
• Provide technical support to country offices UBRAF funded programmes (Regional allocation, Country Envelope and Business Unusual Fund) and programme adaptation efforts; ensuring compliance with UBRAF grant regulations and reporting processes
• Liaise with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
• Organize, coordinate and provide full administrative/logistics support for the unit in liaison with the relevant RB units (Procurement, Finance, Administration and Human Resources).
• Coordinate and communicate with local partners, UN agencies, NGOs and Government institutions to efficiently deliver Nutrition, HIV/TB and School Feeding Programmes in alignment with country priorities.
• Act as a point of contact for a range of operational and administrative queries within the unit, including Knowledge Management.
• Actively engage in review processes for Country Strategic Plans(CSPs), WFP project documents, Annual Country Reports as well as national protocols, guidance and policy documents to ensure technical integrity.

EXPECTED DELIVERABLES

• Support the Regional HIV Focal Point to ensure at least 90% compliance rate of country offices and RBN with the UBRAF grant financial and reporting requirements
• Technical support/guidance provided to country office to address outstanding programmatic challenges.
• Support country offices with research activities including proposal development, data management, reporting and dissemination of study findings for integration into on-going programmes
• Supported the unit in operational and administrative support functions in liaison with procurement, finance, HR and administration units in the bureau.
• Enhanced collaboration with stakeholders both internally and externally on Nutrition, HIV/TB and School Based Programming in the region.
• Supported the unit in the collation and filing of key documentation across the different programmatic areas in SharePoint;
• Development of presentations and infographics for the unit

DEADLINE FOR APPLICATIONS :April 1, 2022

Contract duration: 12 Months

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JOB PURPOSE

The Administration Unit in the Regional Bureau for East and Central Africa (RBN) supports the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP strategy.

STANDARD MINIMUM QUALIFICATIONS

Education: The candidate must have an undergraduate degree; a degree in Business Management, Communication, International Development, Human Resources, International Relations, Business Administration, Strategic Management

Experience: Two to three years of progressively responsible work experience in the relative business stream with experience in general administrative work. Experiences working in a multicultural and fast-paced environment and in a large organization are beneficial.

Languages: Fluency in both oral and written communication in English.

KNOWLEDGE AND SKILLS

• Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
• Proficient in the use of office equipment and computer software inclusive of Office 365
• Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills are required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

KEY ACCOUNTABILITIES (not all-inclusive)

What you will do:

• Process and manage the handling of all protocol services that the RBN staff are entitled to regarding protocol.
• Ensure that all requests are sent through the protocol platform EasyVista and ensure that all staff are guided through incase of any challenges.
• Respond to staff members protocol queries, ensuring that timely feedback and accurate resolutions are provided.
• Manage and maintain protocol records and database, to ensure that the protocol data and files are accurately stored and regularly updated in compliance with the established standards.
• Liaise with the Kenya Country Office protocol counterparts and coordinate the RBN protocol needs and priorities for timely and effective processing of staff members documents and entitlements.
• Extract and compile HR data on staff recruitments and selections, contractual conditions, entitlements etc. to support analysis and reporting needs.
• Provide Administrative support including onboarding of new staff members in compliance with the relevant protocol processes and procedures.
• Prepare various protocol documentation required for the specific area of work (e.g. guidelines on shipping personal effects and importing vehicles, referral letters, note verbales to the Governments, fuel card memos, etc.), ensuring accuracy and within the established deadlines.
• Act as an alternate for travel and support in the processing of all travel-related requests when the Travel focal point is away.
• Any other duties as may be allocated by the Supervisor.

PERFORMANCE INDICATORS

• Demonstrate excellent communication and interpersonal skills when liaising with internal and external clients
• Ensure that all administration and documentation requirements are initiated and completed in a professional and timely manner
• Ensure that assigned tasks are performed accurately and within established time frames

TERMS AND CONDITIONS

Type of Contract: Fixed Term

Duty Station: Regional Bureau for Eastern Africa, Nairobi

Contract Duration: 12 months (renewable)

DEADLINE FOR APPLICATIONS March 29 , 2022