Vacancies at Summit Recruitment and Search

Key Responsibilities

• Capture all client details on the phone such as phone number and full names on booking the client. Ensure that all clients fill in an indemnity form before being attended to by therapists.
  Organize and book all client appointments using the booking software.
• Ensure all bookings are done accurately with no double-booking cases.
• Ensure service billing is done and clients pay either before or after treatments without exception.
• Issue branded receipts to clients and ensure that clients must leave with their receipts.
• Handle all incoming calls and in a professional and courteous manner.
• Coordinate and communicate all bookings and cancellations in good time to the therapists to allow timely service preparations.
• Communicate weekly offers and new products/services to clients.
• Ensure all licenses are current and always maintain a clean and organized front desk.
• Communicate to all clients any promotions, product/treatment launches, discounts, or service changes. Inform management or the branch manager of any peculiar client/local authority visitations in good time.
• Manage product sales and update stock appropriately on the company’s integrated booking system.
• Update daily sales reports, including coffee shop sales, in Excel or as may be required to facilitate accountability to management.
• Receive and document payments accurately through the software and updating the daily report with modes of transaction used (cash, M-pesa, credit card).

Qualifications

• Relevant bachelor’s degree or diploma in front office hospitality.
• Must have 4 years’ experience as a front office executive in a busy set up.
• Must be proficient in MS Office, be honest, trustworthy and have experience handling multicultural clientele.
• Must have excellent work ethics, professionalism, phone etiquette and communication skills.
• Must be presentable, neat have a high level of organization, multitasking and timeliness.
• Must have experience working in a busy and fast-paced environment.

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Key Responsibilities:

• Responsible for the secure handling, disbursement, and management of petty cash funds, ensuring adherence to approved procedures.
• Perform daily reconciliations to verify balances between the petty cash register/system and physical cash, maintaining accurate records.
• Compile, organize, and maintain signed petty cash vouchers in chronological order for entry into the accounting system.
• Provide regular reports to the Finance Manager, including daily analysis of petty cash transactions for accounting integration and compliance verification.
• Recording receivable transactions accurately in the accounting system, including payments, adjustments, and relevant entries.
• Generating and sending invoices to customers for goods or services rendered, ensuring accuracy in billing details.
• Following up with customers to ensure timely payment of outstanding invoices, including sending reminders and negotiating payment plans.
• Reconciling accounts receivable records with customer payments to ensure accuracy and identify discrepancies.
• Ensuring cash received from retirements and surrenders are banked daily and implementing internal controls on petty cash.
• Ensuring proper filing of all accounting documentation for reconciliation purposes.
• Acting as a bank relations agent for the company and booking all debit transactions in bank accounts to the accounting system.

Qualifications:

• Must have a bachelor’s degree in accounting or finance.
• Must have completed CPAK.
• Must have a minimum of 5 years’ experience as accounts receivable.
• Proficiency in ERP or a similar accounting system.
• Good analytical and reporting skills with excellent attention to detail.
• High professional integrity and organizational skills.
• Experience managing a small team is highly preferable.
• Proficiency in use of MS Office applications, Word, Excel, PowerPoint etc.

Deadline for applications: 30th March, 2024

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Key Responsibilities:

• Collaborate with internal departments to gather, analyze, and interpret financial data.
• Maintain general and subsidiary ledgers, including chart of accounts management and accurate accounting entries within the correct periods.
• Implement system controls to ensure financial integrity and compliance with professional and regulatory standards.
• Review and monitor company expenditures to ensure proper allocation of finances.
• Respond promptly to accounting inquiries from management and perform analysis on financial data accuracy and compliance.
• Align general ledger practices to support budgeting, forecasting, and regulatory compliance.
• Enter financial data monthly, prepare reports, and perform account analysis for journal entries and balance accuracy.
• Reconcile accounts with the general ledger and maintain proper recordkeeping.
• Handle taxes and statutory deductions, ensuring accurate calculation, recording, and compliance.
• Stay updated on regulatory requirements and accounting best practices.
• Assist in the preparation of forecasts and budgets, analyze variances, and support internal and external audits.

Qualifications:

• Must have a bachelor’s degree in accounting or finance.
• Must have at least CPAK.
• Must have a minimum of 3 years’ experience in general accounting.
• Proficiency in ERP or a similar accounting system.
• In-depth knowledge of accounting standards and regulations.
• Good analytical and reporting skills with excellent attention to detail.
• High professional integrity and organizational skills.
• Proficiency in use of MS Office applications, Word, Excel, PowerPoint etc.

Deadline for applications: 30th March, 2024