Job Opportunities at DanChurchAid (DCA)

• DCA is seeking to recruit a competent and energetic Kenyan National for a twelve-month internship as Administration Assistant. The position is based in Nairobi - with minimal travel to DCA’s offices in Nakuru and Kakuma anticipated - and reports to the Procurement and Logistics Officer based in Nairobi.

The main responsibilities of the Intern (Administration Assistant) are:

Logistics:

• Make travel arrangements, such as booking flights, taxis, and making hotel reservations.
• Reconcile hotel, air tickets & taxi expense reports & requesting for payments.
• Support event planning, including sourcing and booking venues and confirming attendance. 
• Assist in tracking monthly country logistics reports. 
• Maintain an updated assets register for DCA Kenya assets and support in managing the asset list in DCA ADMIND system.
• Assist in management of Nairobi fleet. 

Administration:

• Work closely with Procurement and Logistics Officer & to ensure proper filing systems are maintained.
• Managing office supplies and ordering new supplies as needed. 
• General office management duties to support Nairobi team and wider organisation, ensure all office operations bills/invoices are paid on time.
• Ensure functionality of necessary office equipment, repair or replace damaged office equipment.
• Maintain inventory of office supplies and manage re-ordering processes.

Procurement:

• Assist in conducting market survey when required and give feedback on market trends. 
• Assist in ensuring that all procurements are completed on time and updated on DCA’s online system (ADMIND).
• Assist in preparation of project bid advertisements, bidding documents, evaluation reports, requests for proposals for consulting services, draft contracts, and all other end to end procurement cycle activity documents. 
• Assist in following up on vendor invoices and reconciling supplier statement of accounts.
• Be fully familiarized with DCA’s procurement policies to ensure they are being followed.
• Any other duties assigned by the Procurement and Logistics Officer or their designates. 

Required Qualifications

• Bachelor’s degree in business administration or social Sciences in any of these fields: Administration, Supply Chain Management or Procurement. 
• Knowledge and prior experience (minimum of 1 year) of administrative and procurement and logistics procedures would be advantageous. 
• Good communications skills. 
• Excellent computer proficiency (Microsoft Office – particularly MS Word & Excel) 
• High level of motivation, integrity, and commitment.
• Excellent planning and organisational skills, and ability to work with minimal supervision. 
• Good team player.
• Excellent interpersonal skills and ability to manage sensitive and confidential information.

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• DCA is seeking to recruit an experienced and energetic Kenyan National for the position of Driver to be based in Turkana, DCA’s Kakuma Office. The driver will be engaged on a full-time basis.
• The driver will report to the Procurement and Logistics (ProLog) Assistant based in Kakuma, with technical support from the Area Programme Manager - Turkana and Nairobi-based Procurement and Logistics Officer. 

JOB PURPOSE

• To provide safe and reliable transportation service to the assigned Programme / Project / Unit whenever called upon to do so.

PRIMARY RESPONSIBILITIES

• Safe driving of staff and other authorized partners as assigned.
• Ensuring that the vehicle assigned is well cleaned, serviced, and maintained as required.
• In liaison with the line manager, arrange for repairs and servicing.
• Ensuring personal compliance with the Government Traffic Act.
• Safeguarding all contents in the assigned vehicle.
• Reporting incidences and taking appropriate steps as per organizations rules and regulations.
• Maintaining up to date and accurate records of vehicle work ticket and monthly fuel voucher booklet.
• Loading and offloading light weight project materials/ goods.
• Provide logistical support during trainings and workshops.

REQUIRED QUALIFICATIONS

Education and Professional Qualifications

• Minimum secondary education – KCSE. 
• Clean driving license – Category B – Light vehicle (small cars/ mini-bus), Category C – Light Truck or Category D – PSV. (All New Category or its equivalent). Licensed tricycle drivers will have an added advantage.
• Basic computer skills are an advantage.

Required Qualifications and Experience

• Driving experience of more than three (3) years preferably in a Non-Governmental Organization
• Experience driving in challenging terrain. 
• Basic vehicle maintenance and repair skills. Basic knowledge of First Aid and other safety & security measures is advantageous. 

Skills and Competencies

• High integrity.
• Strong communication and interpersonal skills.
• Able to deliver quality work with minimal supervision.
• Hard working and results oriented.
• Presentable, friendly and patient. 
• Ability to plan and coordinate own tasks.

The deadline for applications is at COB on 11th October 2023