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  • Posted: Aug 20, 2021
    Deadline: Aug 26, 2021
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  • Dorbe-Leit Consulting Limited is a consulting practice providing transformational human resource management based services. We become involved with our clients in their transformation, providing services that are value-adding and measurable in their contribution to our clients’ success. Catapulting your business to success is our purpose.
    Read more about this company

     

    Personal Assistant

    Company Description

    We are looking for a responsible Personal Assistant to provide personalized secretarial and
    administrative support in a well-organized and timely manner. The PA will work on a one-to- one basis on a variety of tasks related to the CEO’s working life and communication. The role of the PA will be to free the CEO’s time from organizing and administrative tasks so
    that he can spend maximum time on strategic tasks.

    Job Description

    As a PA, you're often a manager's first point of contact with people from both inside and
    outside the organization. Tasks will include:

    • Acting as a first point of contact: screening phone calls, enquiries and requests, and handling them appropriately on behalf of the CEO.
    • Reading, monitoring, responding to the incoming emails , Screening and directing phone calls, distributing correspondence, answering calls and liaising with clients competently on behalf of the CEO.
    • Managing diaries, planning and organizing meetings and appointments, often controlling access to the manager/executive
    • Organizing events and conferences
    • Reminding the CEO of important tasks and deadlines 
    • Organizing and attending meetings and ensuring the CEO is well prepared for meetings.
    • Typing, compiling, preparing reports, presentation documents, briefing papers and correspondences on behalf of the CEO.
    • Taking notes, action points and writing minutes during meetings.
    • Meeting and greeting visitors at all levels of seniority.
    • Devising/maintaining office systems, including database management and filing systems.
    • Booking and arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
    • Carrying out background research and presenting findings.
    • Liaising with clients, suppliers and other staff.
    • Delegating work in the manager's absence.
    • Sourcing and ordering stationery and office equipment.
    • Managing ad hoc projects.
    • Implementing and maintaining procedures/administrative systems.
    • Collating and filing expenses.

    Additional duties may include:

    • Conducting or carrying out research that the CEO may require.
    • Taking responsibility of accounts and budgets
    • Working more closely with management if taking on some of the CEO's responsibilities.
    • Deputizing for the CEO, making decisions and delegating work to others in the CEO's absence.
    • Being involved in decision-making processes.

    What to expect:

    • There is frequent contact with people, either by phone, email or in person.
    • The job may be very stressful at times, as it can sometimes involve dealing with difficult or demanding people, often at very senior levels, and the work is always focused on the needs of the CEO. Being a PA means working very closely with one person and any problems they are having with their work may impact on you.
    • Traveling occasionally within the day, absence from home overnight and traveling outside the country to attend external meetings and conferences or to research facilities. 

    Qualifications

    • A Bachelor’s degree in business administration, secretarial studies or management.
    • Proven 2 years of work experience as a Personal Assistant.
    • Must be female
    • Must be Single
    • Aged 35 years and above
    • Knowledge of office management systems and procedures
    • Up-to-date with latest office gadgets and applications
    • Computer literacy Efficiency
    • High degree of self respect

    Key Skills

    • Discretion, trustworthiness, confidentiality and understanding : you will often be party of confidential information.
    • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
    • Flexibility and adaptability
    • Excellent verbal and written communications skills
    • Well-developed time management skills , Organizational skills and the ability to multitask and prioritize daily workload.
    • The ability to be proactive and take the initiative
    • Tact and diplomacy
    • The ability to research, digest, analyze and present material clearly and concisely
    • The ability to work under pressure and to tight deadlines.
    • Excellent interpersonal skills
    • The ability to work on your own initiative
    • Honesty and reliability

    go to method of application »

    Operations Manager

    Purpose of the position

    Is to offer administration practices to create the highest level of efficiency possible within an organization. That is converting materials and labor into goods and
    services as efficiently as possible to maximize the profit of an organization. The Operations Manager, will actually occupy quite a senior role in the organization. Involving overseeing the company’s activities ,production of goods and/or provision of services. Make sure that the company is running really well – as well as it possibly, possibly can with a really good and efficient service, meeting the expectations and needs of customers and clients alike. Basically make sure that everything goes to plan, giving people the best possible
    experience of the company.

    Hours of Work

    Monday to Friday 8.00 to 5 or 5.00pm . However, You’ll need to be flexible though
    as it’s a senior role and you’ll be required to attend to company issues, which could
    take place in the evenings or at weekends, either regularly or on an ad-hoc basis.

    Job Description

    Main Responsibilities

    • As an Operations Manager, your job will involve taking into account, monitoring and analyzing company’s current system of production in order to make sure it’s still effective, and then working out a strategy for improving it if need be.
    • You’ve to make some pretty important company decisions, especially when you can see that everything is running so well.
    • Your role is an absolutely essential part of any self-respecting company, as you’ll also manage more nitty gritty day-to-day activities and read/write reports.
    • As a senior member of the company you’ll find yourself liaising with other members of staff, particularly with other managers; you’ll sometimes even have the hard task of broaching the subjects of inefficiency with them and methods of improvement. With this in mind, you will have to keep a level head and maintain excellent interpersonal and diplomacy skills.
    • You will also present investigations to stakeholders and much higher managers and you’ll have to train and supervise new employees, as well as keep up with staff performance, alongside all of this.

    Other duties and responsibilities may include:

    • Planning for change and controlling it.
    • Managing quality assurance programmes.
    • Researching new technologies and other efficiency methods
    • Budget management and forecasting
    • Overseeing inventory, distribution of goods and facility layout

    Qualifications

    • A Bachelor’s degree in operations management, industrial technology, industrial engineering, business administration, commerce or management .
    • 5 years of experience in the technology industry
    • Knowledge and experience in organizational effectiveness and operations management.
    • Aged 40-45 years.
    • Knowledge in human resources’ principles and practices
    • Knowledge in business management principles and practices
    • Knowledge in finance and accounting principles and practices
    • Knowledge of project management principles and practices
    • Fantastic Information Technology skills

    Vital Operations Manager Skills

    • Management Skills – managing teams across departments to achieve company-wide goals.
    • People Skills – making sure that communication is working well between all the different departments
    • Presentation Skills – delivering results and ideas to different stakeholders in the business, including senior management and other members of staff.
    • IT Skills – making sure that you keep up to date with relevant IT systems related to the workplace and keeping an eye on new technologies.
    • Good Teamwork – making sure that the team works well together, ensuring that company objectives are met and products are delivered on time.
    • Initiative – being able to ‘just get on with it’, to apply yourself to the tasks in hand and to take a lead when obstacles rear their ugly heads.
    • Problem Solving – thinking outside of the box and coming up with quick solutions to problems, which could often be time consuming and costly.
    • Planning – keeping one eye on the competition, staying up-to-date where necessary and making sure everyone knows in which direction the company is headed.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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