Job Openings at Agricultural Finance Corporation (AFC)

Job purpose   

• The CHCAO will play a pivotal role in shaping AFC’s success by leading the HR and Administration functions with a strategic acumen and deep knowledge of HR practices.

Key Responsibilities:

• Strategic HR planning: Collaborating with the executive team to align HR strategies with the organization’s overall business objectives. Developing and implementing HR plans and initiatives to support the corporation’s growth and productivity.
• Talent Acquisition; Overseeing the recruitment and selection process, ensuring the organization attracts and hires optimal talent. This involves developing recruitment strategies, conducting interviews for all positions, and working with line managers to assess staffing needs.
• Employee Relations: Managing employee relations, resolving conflicts, and ensuring a positive and productive work environment. Implementing policies and procedures that comply with labour laws and regulations.
• Performance Management: Developing and implementing performance management systems, including performance evaluations, goal- setting processes, and performance improvement plans.
• Training and Development: Identifying training needs within the organization and implementing employee development programs. This includes organizing workshop, seminars, and training sessions to enhance employee skills and capabilities.
• Compensation and Benefits: Overseeing the design and administration of employee compensation and benefits programs. Ensuring that AFC offers competitive salary packages and benefits to attract and retain optimal talent.
• HR Compliance: Ensuring compliance with labour laws, regulations, and corporate policies. Keeping to up- to -date with changes in labour legislation and making necessary adjustments to HR practices accordingly.
• Employee Engagement: Promoting employee engagement initiatives to foster a positive workplace culture and increase employee satisfaction and retention.
• Succession Planning: Identifying and developing potential successors for key roles within the organization to ensure a smooth leadership transition.
• HR metrics and Analytics: Analyzing HR data and metrics to measure the effectiveness of HR programs and initiatives. Using data to make informed decisions and improve HR practices.
• Diversity and Inclusion: Implementing strategies to promote diversity and inclusion within the organization, fostering an inclusive and equitable work environment.
• HR Technology Management: Overseeing the implementation and utilization of HR software and technology to streamline HR processes and improve efficiency.
• Employee Wellness Programs: Implementing wellness programs and initiatives to promote employee well-being and work-life balance.
• Overseeing the critical aspects of administration, which encompass property management, transport management, and general facility management. This multifaceted role aims to ensure that AFC’s staff members have conducive and well-maintained working environment to effectively carry out their responsibilities and contribute to the organization’s mission and goals.

Person Specification

• Minimum period of twelve (12) relevant work experience, three (3) years of which must have been in at least the grade of Deputy Director or comparable position.
• Master’s Degree in any of the following disciplines: Business Management, Human Resource Management, sociology or related field from a recognized Institution.
• Bachelor’s Degree in any of the following disciplines Business Management, Human Resource Management, sociology or related field from a recognized Institution.
• Higher Diploma in HRM OR CHRP (K) qualification.
• Full member of IHRM in good standing.
• A valid Practicing License from IHRM.
• Leadership course lasting not less than four (4) weeks from a recognized institution.
• Fulfil the requirements of Chapter six of the Constitution of Kenya

Key Competencies and Skills

• Communication and interpersonal
• Strategic thinking
• Analytical
• Innovative
• Management and Leadership
• Problem solving and negotiation
• Coaching and mentoring
• Ethical conduct and confidentiality

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Job Purpose:

• To deputize the Corporation Secretary in managing the legal function, with particular focus on supervising principal officers and ensuring seamless delivery of legal services across all organizational units.

Key Responsibilities:

• Oversee the daily operations of the legal department and coordinate workflow among principal officers.
• Review and quality-assure all legal opinions, contracts, and pleadings before submission to the Director.
• Represent the organization in appellate court matters and complex alternative dispute resolution processes.
• Supervise the development and maintenance of standardized legal templates and documentation systems.
• Coordinate legal research on emerging jurisprudence affecting government operations.
• Monitor compliance with court orders and implement enforcement strategies where required.
• Develop and implement performance metrics for the legal department’s service delivery.
• Lead interdepartmental teams in addressing cross-cutting legal issues affecting operations.
• Handle escalated legal matters from principal officers and provide expert guidance.
• Conduct regular training sessions for legal staff on public sector legal practice.
• Prepare comprehensive reports on legal matters for submission to oversight bodies.
• Manage relationships with external counsel and government legal agencies.
• Oversee the legal aspects of organizational projects and special initiatives.
• Maintain an updated register of all active litigation and potential legal exposures.
• Deputize the Corporation Secretary in board committee meetings and high-level engagements.

Person Specification

• Masters of Law (LL.M) degree or equivalent qualification from a recognized institution;
• Bachelor of Law (LL. B) degree qualification from a recognized university;
• Post-graduate Diploma in Law;
• Advocate of the High Court of Kenya in good standing;
• At least ten (10) years’ work experience three (3) years of which should been at a senior management level;
• Valid Advocates Practicing Certificate;
• Member of the Institute of Public Secretaries in good standing will be an added advantage;
• Leadership course lasting not less than four (4) weeks;
• Possess high levels of integrity, ethical standards and professionalism;
• Fulfilled requirements of Chapter Six of the constitution;

Key Competencies and Skills

• Interpersonal and communication skills
• Analytical and negotiation skills
• Attention to detail and critical thinking
• Innovative
• Strategic planning and problem-solving
• Leadership and Management skills

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Job Purpose

• This is the entry level for degree holders with a Postgraduate Diploma in Law into this cadre. An officer at this level works under the guidance of the Manager Legal Services and Senior Legal Officer. The officer is responsible for providing legal services, advice, and support to the Corporation; preparing and reviewing legal documents; representing the Corporation in assigned legal proceedings; supporting litigation, conveyancing, contractual, and loan-related legal matters; and collaborating with internal and external stakeholders to protect the Corporation’s legal interests.

Key Responsibilities

• Advising the Corporation on all legal matters that may arise in its operations;
• Representing the Corporation in court, tribunals, and other dispute resolution forums in assigned matters and attend court proceedings, mentions, hearings, and rulings as required.
• Preparing, reviewing and filing of pleadings and other legal documents on behalf of the Corporation in accordance with applicable laws, rules, and procedures.
• Liaising with external advocates handling legal matters on behalf of the Corporation on all matters filed against the Corporation with a view to ensuring effective communication, coordination, and timely management of assigned legal matters.
• Drawing and vetting of contracts, agreements, and memoranda of understanding, leases, charges, securities, and other legal instruments with a view to ensuring that the same are compliant with legal and regulatory requirements and aligned with the Corporation’s policies.
• Reviewing of loan and security documentation submitted with a view to ensuring completeness, compliance with legal requirements, and fulfilment of necessary legal formalities before processing and disbursement.
• Coordinating the preparation, execution, registration, and renewal of security documentation relating to the Corporation’s operations, including charges, guarantees, and other security instruments.
• Supporting conveyancing transactions and property-related matters, including conducting property searches, registration of documents, transfers, leases, and perfection of securities in accordance with applicable requirements.
• Conducting legal research and preparing legal opinions, briefs, memoranda, and reports on litigation, conveyancing, contractual, loan documentation, and other legal matters.
• Maintaining comprehensive legal records, including litigation files, conveyancing files, contract registers, court diaries, security documentation records, and records of pending legal issues, and prepare periodic reports on the status of legal matters for Management.
• Coordinating the issuance of professional undertakings on behalf of the Corporation and monitor compliance with obligations arising from such undertakings.
• Providing legal support in resolving disputes through negotiations, mediation, arbitration, and other alternative dispute resolution processes where applicable.
• Review and recommend payment of legal-related invoices and vouchers, including advocates’, auctioneers’, and debt collectors’ fees, in accordance with approved procedures.
• Perform any other relevant duties assigned to support effective legal operations of the Corporation

Person Specification:

• Bachelor’s Degree in Law (LL.B) from a recognized university;
• Postgraduate Diploma in Law from the Kenya School of Law or equivalent recognized institution;
• Admission as an Advocate of the High Court of Kenya;
• Valid Practising Certificate;
• Membership of the Law Society of Kenya;
• At least 2-3 years post-admission experience;
• Proficiency in computer applications; and
• Fulfilment of the requirements of Chapter Six of the Constitution of Kenya.

Key Competencies and Skills

• Interpersonal and communication skills
• Analytical
• Problem-solving and negotiation skills
• Attention to detail and critical thinking
• Innovative
• Organisational skills
• Team Player
• Strategic Planning skills

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Job purpose

• This is the entry level for degree holders without postgraduate diploma in law or diploma holders into this cadre. An officer at this level will work under the guidance of the Legal Officer/Senior. This officer may be deployed to the following functional unit, Litigation, Conveyancing and security documentation, Contract and Lease Management.

Key Responsibilities

• Maintaining physical and electronic filing systems for legal documents, including court files, contracts, correspondence, and other legal records to ensure proper storage and easy retrieval.
• Assisting in preparation, compiling, and filing court documents, including pleadings, notices, affidavits, and other legal documents under the guidance of senior legal officers.
• Filing court documents and following up on service of process to ensure timely completion of legal procedures and compliance with court requirements.
• Accompanying senior legal officers to court proceedings and providing support during mentions, hearings, and other court-related activities.
• Monitoring deadlines for legal processes, court dates, and other legal obligations and maintain updated schedules and reminders for timely action.
• Receiving and processing requests for legal services from departments and branches and coordinate their referral or follow-up with the appropriate legal officers.
• Assisting in conducting legal research and preparing basic legal research memoranda, summaries, and reports on assigned legal matters.
• Assisting in maintaining legal databases and tracking systems by capturing, updating, and retrieving information relating to legal matters, court cases, and legal assignments.
• Assisting in preparation of training materials and legal compliance awareness sessions for staff on relevant legal, regulatory, and policy requirements.
• Assisting in preparation of routine legal correspondence and follow up on pending legal matters with internal departments, courts, and external service providers.
• Performing any other relevant duties assigned from time to time to support effective legal operations of the Corporation.

Person specifications.

• Bachelor’s Degree in Law; or Diploma in Law, Advanced Diploma in Law, qualification from a recognized institution and Valid Certificate in Process Service
• At least 2-3 years working experience in providing legal support
• Possess high levels of integrity, ethical standards   and professionalism;
• Proficiency in computer applications;
• Fulfilled requirements of Chapter Six of the constitution

Key Competencies and Skills

• Interpersonal and communication skills
• Analytical
• Problem-solving and negotiation skills
• Attention to detail and critical thinking
• Innovative
• Team Player

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Job Purpose:

• To provide strategic legal leadership and governance oversight, ensuring full compliance with constitutional provisions, government regulations, and Mwongozo principles while safeguarding the legal interests of the organization.

Responsibilities 

Board Secretarial Duties:

• Provide Secretarial Services to the Board and its Committees;
• Facilitation, development and implementation of the Board Induction and Capacity Building programmes;
• Prepare and manage Board Work Plans;
• Facilitate Annual Board Evolution;
• Initiate the development and implementation of the Board Charters, Terms of Reference and the Code Conduct and Ethics.
• Prepare and circulate Board papers in liaison with the Managing Director;
• Custodian of the Corporation securities, agreements, minutes, titles and other legal instruments; Custodian of the Corporation Seal and Resister;
• Maintain and update the Register of conflict and interest;
• Establish and manage the Share Register for the Corporation’s subsidiaries, join venture vehicles and other organs as required.

Legal Duties:

• Interpret and advice the Corporation on all matters relating to the law;
• Initiate the formulation, implementation and review of the Corporation policies, procedures, regulations and strategies on litigation and other relevant regulations;
• Oversee the design, implementation and review of legal agreements of contracts in liaison with relevant departments, divisions and units; ensuring that the Corporation complies with statutory and other regulatory requirements;
• Liaise with Attorney General on all litigation matters;
• Issue instructions to agreement and contract defaulters;
• Carry out investigation on legal and other fraud issues affecting the Corporation;
• Oversee the preparation of legal opinions on matters relating to legal notices;
• Coordinate the perfection of the Corporations securities and
• Coordinate the perfection and processing of legal notices and any other gazette notices.

Requirements

• Masters of Law (LL.M) degree or equivalent qualification from a recognized institution;
• Bachelor of Law (LL.B) degree qualification from a recognized university;
• Post-graduate Diploma in Law;
• At least twelve (12) years’ work experience of which (3) years should be at a Deputy Director level or it’s equivalent;
• Valid Advocates Practicing Certificate;
• Valid Certificate Secretaries Certificate/ Certified Secretaries Certificate;
• Certified Public Secretary of Kenya or its equivalent qualification from a recognized institution;
• Leadership course lasting not less than four (4) weeks;
• Fulfilled requirements of Chapter Six of the constitution;

     Key competencies and skills

• Strategic thinking
• Negotiation Skills.
• Analytical Skills;
• Emotional Intelligence;
• Independence and objectivity
• Ethical conduct and confidentiality