Job Openings at International Rescue Committee

Open to Expatriates: Not Applicable

Job Description

The Director of Global Facilities will provide leadership of the IRC’s headquarters facility staff and operations globally (with dedicated resources in NYC and Nairobi).  This person will play a crucial leadership role in setting the vision for global facilities, planning for the future state, and executing on that vision.  Additionally, the Director will provide operational and technical leadership for construction, renovation, and facility moves for all IRC offices; including power management and ensuring facilities meet IRC’s Duty of Care needs at international locations.  The IRC Facilities Department is responsible for long term planning needs, construction management, real estate management, physical safety and maintenance of IRC’s offices.  The department is also responsible for OSHA record administration and other miscellaneous administration responsibilities across the HQ locations.    

Major Responsibilities:

• Develop and implement a global strategy for IRC’s facilities by establishing a future vision, identifying areas of risk, and harnessing the appropriate resources to accomplish expected goals
• Proactively lead facilities-related planning and budgeting globally, including development of financial business cases and assist local teams as needed with lease negotiations
• Lead and mentor a team of facilities and operations professionals located (currently) in the US and Nairobi
• Maintain and develop strong professional working relationships with Building Management, construction and maintenance contacts for primary locations
• Ensure all office staff issues are addressed promptly and effectively, including developing an effective work order management system
• Ensure operational expenses stay within budget and all projects are executed as planned
• Identify and propose cost-savings measures as well as cost efficient facility improvements
• Direct oversight in the perfect execution of daily tasks including mail services and work order management
• Proactively manage all seating capacity design and plans
• Serve as on-site project management contact for all office renovation and expansion projects; coordinate with architects, space planners, consultants, real estate brokers, construction service providers and IRC employees
• Ensure appropriate records of physical assets are maintained and work with Finance as necessary to track costs as appropriate
• Coordinate and inspect contracted work
• Collaborate with other members of the Operational Leadership team to ensure the needs of the broader organization are understood and met
• Provide support and/or lead as needed in emergency situations

Qualifications

• 4 year Degree, Engineering/Architecture preferred
• Minimum 8 years of supervisory, building management and construction experience; Global experience preferred
• Solid understanding of OSHA standards and regulations
• Excellent supervisory and team building skills; the ability to lead staff and promote productivity
• Demonstrated experience working with construction, office furniture, and other related services
• Global project management experience in a construction and real estate
• Experience developing and executing work order management
• Experience with budgeting and cost allocation skills
• Experience with commercial leases and negotiations
• Strong interpersonal and communication skills; the ability to interact diplomatically and efficiently within a diverse organization and team environment
• Excellent negotiation and problem solving skills
• Highly organized with strong multi-tasking abilities
• Proficiency with project management tools
• Proficient digital literacy; effective working knowledge of MS Word, Excel, and Outlook
• Working Environment: Standard office work environment

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Job Description

The HR Systems Associate will maintain the Human Resource Systems supported by the HRIT team and provide operational support to the users of the Employee Directory system. 
As the first point of contact with the HR community, this role requires good interpersonal and analytical skills. The successful candidate will be able to complete and track multiple concurrent activities with accuracy and timeliness.
 
Major Responsibilities

• Update shared reference data (i.e. cost centers, department / location hierarchies) in HR systems including Workday, Cornerstone and the IRC developed People Directory,
• Build or run standard reports,
• Develop standard operating procedures for the collection and maintenance of employee data supplied by the IRC user community,
• Manage the intake of data from feeder systems and ensure data extracted from HR systems is processed successfully by receiving systems,
• Provide operational training to new HR users,
• Periodic audits of employee data and ad-hoc support to users as they correct employee data,
• Resolve assigned Tier 1 issues / questions across all HR systems,
• Configure and test system improvements,
• Complete ad-hoc tasks in Workday or other HR systems as needed.

 
Qualifications
 
Education: Bachelors or equivalent.
 
Work Experience: Human Resources background with experience updating HR systems.
 

• Demonstrated Skills and Competencies:
• Strong proficiency in MS Office; Excel ability to build macros, pivot tables, VLOOKUP, analytical capabilities and workbooks required,
• Self-motivated,
• Able to work independently and in a team environment ,
• Excellent analytical, problem-solving, and troubleshooting skills,
• Ability to work discreetly with confidential information,
• Experience working in a globally distributed environment, 
• Flexibility in daily schedule and ability to understand and react quickly to changing priorities,
• Experience working with a helpdesk ticketing system.

 
Language Skills: French considered a plus
 
Working Environment: Standard office work environment