Job Opportunities at Insurance Regulatory Authority of Kenya (IRA)

REQUIRED QUALIFICATIONS

Education and knowledge

• Bachelor’s Degree in a relevant field;
• Diploma in Archives and Records Management; and
• Knowledge of ICT

Experience

• Five (5) years records management experience gained from reputable organizations;
• Good experience in archiving and database management.

Skills

• Good communication and reporting skills;
• Good organization and interpersonal skills;
• Good teamwork skills; and
• Good supervisory skills

Competences

• Professionalism;
• Ethical and integrity; and
• Ability to work under pressure, prioritize and multi-task

Responsibilities

Records Administration

Supervise the Authority’s Records Management Office, filing

• systems, facilities, equipment and tools
• Management of correspondences i.e. receiving, identifying, classifying, indexing, arranging, distribution and storing of records
• Facilitate appropriate access to information
• Guiding all staff in the management of their records and use of the Authority’s records management system
• Ensure the registry is cleaned and fumigated regularly to rid of dust and pests that can destroy files and records
• Ensure timely response to internal and/or external information enquiries
• Manage the delivery and distribution of mail to all stakeholders.

Records Storage Management

• Ensure proper management of archived and closed files, disposal and destruction procedures as provided by the Government Policy and procedures
• Maintain, review and document records systems
• Maintain records safety and access control measures
• Supervise the digitization of the Authority’s records
• Maintain file records using file index and file movement register
• Creating avenues for exchange of information, converting data into valuable information and ensuring its accessibility and usage.
• Develop mechanisms for leveraging on existing knowledge within the Authority
• Dissemination of knowledge and responding to queries on Knowledge Management tools and resources.
• Conduct outreach programs and oversee training for staff and clients in use of Knowledge Management tools
• Supervise the Records Assistant

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Job Summary

The Human Capital Development Assistant is responsible for carrying out operational HR services.

REQUIRED QUALIFICATIONS

Education and knowledge

• Bachelors degree in human resources management or business related field/social sciences;
• Higher Diploma in Human Resource Management or related; and
• Proficiency in ICT

Experience

• At least 1 year relevant experience.
• Knowledge of labour laws and HR policies.

Skills

• Good communication and negotiation skills;
• Good organization and inter personal skills; and
• Good planning skills

Competences

• Professionalism;
• Ethical and integrity; and
• Ability to work under pressure, prioritize and multi task

Responsibilities

HR Policies Implementation

Assist the HCD Officer with the implementation of policies and procedures

• Participate in implementation of issues around HIV/AIDs, Anti-corruption, Health & Safety, Alcohol & Drug Abuse, Gender & Disability mainstreaming
• Participate in staff Recruitment by downloading applications and preparing initial shortlist of candidates.
• Facilitate staff induction and orientation
• Assist in the implementation of training programs
• Assist in the implementation of the performance management system

Human Capital Administrative duties

•  Compile the annual leave plan, process staff leave applications and maintain updated leave records
• Handle staff general correspondence e.g medical, NHIF, bank letters, training, etc.
• Maintain staff records
• Handle staff welfare issues
• Book meeting rooms and handle other logistics for scheduled meetings
• Monitor the provision of outsourced office services and effective for staff performance improvement.
• Administer the human resource management system leave module

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Job Summary

Responsible for compiling and posting general ledger information and summaries concerning various financial transactions in order to ensure accurate and timely maintenance of accounting
records in accordance with prescribed financial policies, standards and taxation requirements

REQUIRED QUALIFICATIONS

Education and knowledge

• Bachelor’s degree in Finance and Accounting or Business Administration (Finance or Accounting option);
• Full CPA-K, ACCA professional qualification;
• Member of the Institute of Certified Public Accountants of Kenya (ICPAK) or similar professional body; and
• Proficiency in ICT

Experience

• Five (5) years’ experience in accounting and finance or auditing gained from reputable organizations; and
• Good working knowledge of accounting and budgeting principles, financial management and banking

Skills

• Good communication and reporting skills;
• Strong analytical and numeric skills; and
• Good organization and interpersonal skill

Competences

• Professionalism;
• Ethical and integrity;
• Strategic thinking; and
• Ability to work under pressure, prioritize and multi-task

Responsibilities

• Accounts Preparation
  • Prepare the half-year and annual draft financial statements in the specified format and analyze the underlying accounts to determine the accuracy, completeness, and conformance to the applicable International Financial Reporting Standards and Generally Accepted Accounting standards and Principles.
  • Prepare the Monthly Summary of Premium Levy and analyse the related returns with a view to determining the accuracy of the amounts received.
  • Prepare returns required by the Treasury and other supervisory agencies of the Authority.
  • Assist in the preparation of annual budget.
  • Prepare the monthly payroll and generate the payroll and payroll byproducts (deductions) reports.
  • Prepare the annual tax deductions returns and furnish staff an directors with the same.
  • Maintain the Pending Invoices and the Pending LPO/LSO file and make the necessary follow-up to ensure that items are cleared promptly.
  • Ensure dispatch of cheques and transmittal of electronic payments to suppliers
• Transaction Accounting
  • Maintain and regularly update the Fixed Assets Register, including computation of monthly depreciation and posting the same to the General Ledger.
  • Review the daily posting of transactions in the general ledger, cash book and other subsidiary ledgers.
  • Authorize general ledger journal entries and other documents necessary to effect accounting entries.
  • Monitor monthly revenues and expenses and where applicable ensure that they are accrued or posted in the correct accounting period.
  • Check the Bank Reconciliations for accuracy and where applicable make recommendations for dealing with outstanding items including making a follow up of the recommendations to ensure that they are implemented.
  • Check the analysis of various accounts and take necessary action to ensure that all the accounts reflect the correct balances.
  • Initiate the opening of new ledger accounts as necessary to more accurately capture detailed accounting information.
  • Compute the allowances payable to directors and initiate payment as applicable.
• Financial Reporting
  • Prepare the monthly Management accounting reports, analyse and draw attention to any significant variances and make necessary recommendations.
  • Preparing a compliance report on payment of tax returns, statutory returns and related payments.
  • Prepare the Monthly staff Advances/Imprest report and highlight staff with overdue Advances/Imprest.

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Job Summary

Responsible for the implementation of actuarial policies and procedures as well as monitoring andevaluating their effectiveness in achieving the Authority’s goals and objectives

REQUIRED QUALIFICATIONS

Education and knowledge

• Bachelors degree in Actuarial Science, Mathematics or Statistics or equivalent from a recognized University;
• Pursuing professional Actuarial qualification;
• Member of the Institute of Actuaries (London) or Faculty of Actuaries (Scotland) or similar professional body; and
• Proficiency in ICT

Experience

• At least 1-year relevant experience;
• Experience in preparation of analytical and numerical reports; and
• Experience analyzing financial and statistical reports.

Skills

• Strong communication and reporting skills;
• Strong organization and interpersonal skills; and
• Good analytical, investigative, auditing and inspection skills

Competences

• Professionalism;
• Ethical and integrity;
• Strategic thinking; and
• Ability to work under pressure, prioritize and multi-task

Responsibilities

Actuarial Analysis

•  Analyse applications for new products
• Analyse actuarial valuation and financial condition reports for life and general business insurance
• Identify actuarial parameters suitable for the insurance industry
• Analyse premium rates for general insurance companies
• Analyse technical reserves for insurers
• Develop and update the IRA Electronic Regulatory System (ERS) new releases and templates

Policy development and

Compliance

• Participate in the formulation and development of actuarial policies and procedures
• Participate in on-site inspections of insurance companies
• Carry out actuarial investigation and analysis of the insurers and advise the management and the Board
• Develop and update Risk-Based Supervision (RBS) Models,
• Capital models and other Actuarial Models

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Job Summary

Carrying out on site and off site supervision of regulated entities

REQUIRED QUALIFICATIONS

Education and knowledge

• Bachelor’s degree in insurance/ actuarial/ economics/ finance or business-related course
• Part qualifications in ACII /AIIK/CPA(K)/ACCA/ CFA/ CSIA/Actuarial qualifications and
• Proficiency in ICT

Experience

• At least one (1) years of relevant experience
• Experience in preparation of analytical and numerical reports; and
• Experience analyzing financial and statistical reports.

Skills

• Good communication and reporting skills;
• Good supervision skills;
• Strong organization and interpersonal skills; and
• Good analytical, investigative, auditing and inspection skills

Competences

• Professionalism;
• Ethical and integrity;
• Strategic thinking and team player; and
• Ability to work under pressure, prioritize and multi-task

Responsibilities

Industry Supervision

• Carry out risk profiling of insurance companies
• Continuously monitor, evaluate and report on the risk status of each of the assigned companies
• Carry out offsite and on-site surveillance of the assigned companies
• Analyze any requests for approval under the Insurance Act.
• Analyze and recommend for approval reinsurance programme

Industry Analysis

• Analyze applications and recommend for registration and licensing of insurance companies in accordance with the requirements of the Insurance Act.
• Analyse applications for registration and renewals for intermediaries and other service providers in line with prescribed requirements.
• Recommend requests for approval of the appointment of principal officer for brokers and MIP’s.
• Analysis of annual accounts for brokers and MIP’s.
• Process lien applications as provided under the Insurance
• Policy development and

Implementation

• Participate in the formulation and development of policies and procedures
• Participate in the coordination of training for members of the industry.
• Coordinate development and growth of insurance agency force at the counties
• Assist in the preparation of policy papers, briefs, and board papers.
• Monitor the implementation of performance contract issues and the strategic plan in the Technical Department.

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Job Summary

Carrying out on-site and off-site supervision of regulated entities

REQUIRED QUALIFICATIONS

Education and knowledge

• Bachelors’ degree in economics, insurance, accounting, actuarial or equivalent;
• Professional qualification i.e. AIIK, ACII, CPA, ACCA, or equivalent qualification;
• Member of a professional body
• Proficiency in ICT

Experience

• Seven (7) years’ experience in insurance practice, audit or accounting;
• Experience in analysis of financial and statistical reports; and
• Experience in the analysis of financial and statistical reports.

Skills

• Good communication and reporting skills;
• Good supervision skills;
• Strong organization and interpersonal skills; and
• Good analytical, investigative, auditing and inspection skills

Competences

• Professionalism;
• Ethical and integrity;
• Strategic thinking and team player; and
• Ability to work under pressure, prioritize and multi-task

Responsibilities

Policy development

• Carry out risk profiling of regulated entities.
• Continuously monitor, evaluate and report on the risk status of each of the regulated entities
• Carry out offsite and on site surveillance of the regulated entities
• Analyse any requests for approval under the Insurance Act
• Analyse and recommend approval of reinsurance programme

Industry Analysis

• Analyze applications and recommend for registration and licensing of regulated entities in accordance with the requirements of the Insurance Act
• Analysis of annual accounts for regulated entities
• Process lien applications as provided under the Insurance Act

Policy development and implementation

• Participate in the formulation and development of policies and procedures
• Participate in the coordination of training for members of the industry.
• Coordinate development and growth of insurance agency force at the counties
• Assist in the preparation of policy papers, briefs and board papers.
• Monitor the implementation of performance contract issues andthe strategic plan in the Technical division.

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Job Summary

Responsible for providing legal and regulatory services

Education and knowledge

• Bachelors degree in Law;
• Diploma of Law from the Kenya School of Law;
• Certified Public Secretary (CPS)qualifications would be an added advantage; and
• Proficiency in ICT

Experience

• Five (5) years law / Legal experience; and
• Specialist knowledge and diverse experience in legal affairs.

Responsibilities

• Responsible for providing legal and regulatory services
• Ensure effective legal representation and monitoring (Litigation Management)
• Review legal and regulatory framework and conducting legal research
• Prepare concept papers, briefs, interpretation and any other legal agreement between the Authority and other parties
• Provide legal advice and opinions on all aspects of the insurance and any law affecting the operation of the Authority
• Prepare and manage contracts, leases and legal drafts
• Ligation management and legal representation to the Authority in judicial proceedings
• Participate in any alternative dispute resolution (ADR) mechanism
• Continuously monitor legal instruments and agreements entered into by the Authority

Any other tasks:

• Participate in various committees in the authority

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Job Summary

Responsible for effective supervision (off-site and on-site), regulation and development of insurers, intermediaries and service providers

REQUIRED QUALIFICATIONS

Education and knowledge

• Bachelors degree in insurance / finance / accounting / actuarial:
• Professional qualification e.g. ACII / AIIK/CPA(K)/ ACCA/ CFA/ CSIA
• Member of the ACII/ AIIK or similar bodies; and
• Proficiency in ICT

Experience

• Eight (8) years’ experience gained in a similar field, 2 of which should have been at a supervisory level;
• Experience in preparation of analytical and numerical reports;
• Experience analyzing financial and insurance reports; and

Skills

• Strong communication, reporting and speech writing skills;
• Good mentorship and coaching skills;
• Strong organization and interpersonal skills; and
• Good analytical, investigative, auditing and inspection skills
• Good team management and leadership skills

Competences

• Professionalism;
• Ethical and integrity;
• Strategic thinking and team player; and
• Ability to work under pressure, prioritize and multi-task

Responsibilities

Policy development

• Participate in the development, evaluation and implementation of policy guidelines for routine supervision of licensees under the Insurance Act and recommend adoption of best practices.
• Ensure coordination of the activities of the section relating to the Risk profiling of insurance industry members, follow-up of the supervisory response to the profiles and support for the companies in undertaking corrective action
• Provide input for Gazettement and Degazettement of intermediaries and service providers
• Coordinate and facilitate the training of insurers, intermediaries and service providers.
• Participate in drafting budget memorandum.
• Drafting various circulars and guidelines
• Coordinate and supervise performance of the various tasks for supervision purposes

Industry Analysis and

Supervision

• Coordinate the on-site and off-site inspection process
• Coordinate the preparation of periodic reports to management on the risk status and supervisory plan for each insurer and intermediary
• Co-ordinate and supervise the implementation, monitoring and evaluation of supervision policies & procedures
• Participate in the formulation of cross border, regional and international insurance initiatives
• Ensure that all licensees submit returns in time and that they are analyzed as required.
• Ensure approval of various requests under the Insurance Act from the regulated entities
• Coordinate the review of applications for registration and licensing of all insurers, intermediaries and service providers
• Review incidents of non-compliance by regulated entities and recommend administrative and legal sanctions
• Provide advisory services to stakeholders and the general public on matters pertaining to all insurers, intermediaries and service providers.

Staff supervision and administration

• Coordinate and supervise the performance of the tasks carried out by supervision officers in the Section
• Participate in preparation, implementation and control the departmental budget and work plans
• Ensure department Standard Operating Procedures and Service Charter are adhered to and implemented
• Liaise with IRA departments and external stakeholders so as to ensure a coordinated approach to discharging the mandate of the Authority
• Supervise and develop section staff

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Job Summary

Responsible for receiving and implementing effective complaint handling policies and procedures

Education and knowledge

• Bachelors degree in a business or insurance related field;
• ACII/AIIK Insurance qualifications; and
• Proficiency in ICT

Experience

• Five (5) years’ relevant experience;
• Specialist knowledge and experience in consumer protection; and
• Knowledge of insurance

Responsibilities

Consumer Protection

•  Register complaints, acknowledge receipt and initiate the process of dispute resolution
• Classify and categorize registered complaints
• Maintain a data-base and continuously track and monitor the status of all complaints against documented performance standards
• Prepare periodic reports showing detailed statistics and trends on complaints received
• Resolve complaints from the public
• Review outstanding complaints and initiating follow up to ensure resolution

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Job Summary

Responsible for coordinating customer service activities and ensuring provision of quality customerservice so as to attain high levels of customer satisfaction through enhanced service delivery

REQUIRED QUALIFICATIONS

Education and knowledge

• Bachelors degree in a business, social sciences or related field;
• Diploma in customer relations/public relations or related field; and
• Proficiency in ICT

Experience

• Five (5) years’ experience in a similar position;
• Specialist knowledge and experience in consumer relations management; and
• Knowledge of insurance

Skills

• Negotiation and analytical skills;
• Communication and reporting skills; and
• Organization and interpersonal skills

Competences

• Professionalism;
• Ethical and integrity;
• Team player; and
• Ability to work under pressure, prioritize and multi-task

Responsibilities

• Initiate desired changes to improve customer service
• Monitor social media for complaints and issues raised against the Authority
• Receive and register complaints received against the Authority
• Initiate and follow up on the timely resolution of public complaints made against the Authority
• Coordinate and facilitate settlement of customer/stakeholders queries and inquiries and facilitating the flow of information between the Authority and its customers/stakeholders
• Assist in developing positive partnerships and relationships with customers and stakeholders
• Administer regular questionnaires to customers and analyzing responses
• Prepare regular and timely reports on customer service issues and developments

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Job Summary

Reporting to the Chief Executive Officer, the Chief Information Officer (CIO) job exists to overseeand coordinate the ICT function, and advise the Hospital Management on the same at KUTRRH

Direct Reports - ICT Officers

Qualifications, Knowledge and Skills

• Bachelors’Degreein IT,ComputerScience/Engineering/orrelatedDegreefrom a recognized institution
• Masters’Degree inITorComputer Sciences/ Engineering/orrelatedfieldfrom a recognized institution
• Professional certification such as Certified Computer Network Professional (CCNP), CCNA,
• MCSE, MCSA, MCSD, Oracle Certified Database administrator OCDBA, Microsoft Certified databases Administrator MCDBA or their equivalent qualification from a recognized institution.
• Member of an ICT professional body
• Knowledge of relevant legislations
• Knowledge of professional standards
• Human resource management skills
• Soft Skills: Communication skills, Organizational Skills, Leadership Skills, Team building skills, Analytical Skills, Ability to work under pressure

Relevant Work Experience

• At least ten (10) years working experience as a Chief Information Officer, ICT Manager or Project
• Manager in an ICT environment, in a similar position.

Responsibilities

• Oversee and manage the ICT function of the hospital by ensuring that all its services are well planned for in order to support timely and quality service delivery in the hospital.
• Participate inandcontribute totheoverallstrategicplanningprocessforthe hospital.
• Provide leadership, guidance and direction to ICT division in order to support timely and quality clinical services, research and training services delivery in the hospital.
• Provide supportive supervision of ICT division facilities and services in its sections and units in thehospital.
• Ensure that he ICT division supports generation of the target revenue required to facilitate the delivery of its services and other financial obligations of the hospital.
• Ensure proper coordination of the implementation of the hospital strategic plan in the ICT division within its vision, mission and culture and other national and international frameworks.
• Ensure that the ICT division has all human and non-human resources required to offerICT servicesinorderto support clinicalreferral,research and training services in the hospital.
• Oversee and ensure the recruitment, maintenance and disciplinary action and processes of the ICT division staff in the hospital.
• Oversee and coordinate the provision of timely quality and sufficient ICT services in the hospital within the established policy and professional frameworks in the hospital.
• Ensure continuous training and development of ICT division staff for their effectiveness and efficiency and thus performance and productivity in the hospital.
• Ensure continuous advisory services concerning ICT services and service delivery to the hospital executive and other stakeholders through the appropriate media.
• Work in collaboration with other divisions, sections and units in dealing with thematic ICT issues for timely quality clinical referral, research and training services in the hospital.
• Ensure and oversee the monitoring and evaluation of the ICT division in order to establish its progress and achievement,and thus prepare and disseminate periodic reports appropriately.
• Anticipate business needs and identify and propose ICT products and services to fulfil those needs.
• Manage overall systems control by safeguarding the systems against deliberate efforts to fraudulently abusing it through physical and logical systems security and establishment of security features within the system for control purpose, though network monitoring and management
• Coordinate and provide ICT systems support services and service delivery in the hospital

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Job Summary

Responsible for ensuring that procurement and supplies processes are carried out effectively andefficiently to achieve the Authority’s objectives.

Education and knowledge

• Bachelor’s degree in Procurement, Business, Social Sciences or related field

• Post Graduate Diploma from the Chartered Institute of Procurement and Supply or equivalent;
• Must be a registered member of KISM or CIPS or any other relevant professional body and
• Proficiency in ICT

Experience

• Five (5) years’ experience in a similar position;
• Specialist knowledge and diverse experience in procurement and supply chain management;
• Knowledge of Public Procurement and Asset Disposal Act, 2015, Regulations; and
• Experience in managing and leading diverse teams of professionals.

Responsibilities

Planning and Implementation

• Plan, coordinate and execute timely and quality procurement operations.
• Ensure procurement of goods, services and works are done in strict compliance with the provisions of the Public Procurement and Asset Disposal Act, 2015 and its attendant Regulations.
• Develop, ensure implementation, review and monitor the department’s Standard Operating Procedures and ensure that they are in conformance with the Public Procurement & Asset Disposal Act, 2015 and its attendant Regulations, Authority’s Procurement & Disposal Procedures Manual and ISO processes.

Supply Chain Management

• Prepare periodic reports for review and submission to the Public Procurement Regulatory Authority (PPRA).
• Prepare annual and revised procurement and disposal plans for the Authority in liaison with departmental heads.
• Maintain an up-to date database records of suppliers and the various lead times.
• Undertake supplier rating and appraisal and conduct regular market provisions of Public Procurement and Asset Disposal Act, 2015. surveys.
• Manage the procurement records in accordance with the Designing and implementing an effective procurement records management, retention and disposal programs.
• Liaise with the Finance Department to ensure timely processing of payments to suppliers of goods, services and works.

Tenders Management

• Prepare tender documents in liaison with the user departments to facilitate procurement of capital equipment, goods, services and works.
• Prepare LPO’s, LSO’s, Notification of awards and contract agreements for all tender awards of goods, works and service as well as regret letters to unsuccessful bidders.
• Responsible for tender box opening.
• Perform the duties of Secretary to Tender Opening Committee, Tender Evaluation Committee and other procurement committees
• Keep track of tenders, quotations in progress and generating status reports.

Stores Management

• Manage the stores functions on receipt, issues, storage, safety and delivery by maintaining stock levels and stores records.
• Undertake regular stock taking and make reports accordingly.
• Observe and maintain the re-order levels and economic quantities as a way of forecasting stores requirements and advice the Manager, Procurement accordingly for action and ensure no stockouts
• Receive goods and supplies and verify information on delivery notes and supply requisitions in order to establish the accuracy of orders. In addition, issues goods and supplies against approved requisition orders
• Coordinate cost-effective disposal of assets in accordance with Public Procurement and Asset Disposal Act, 2015
• Procure and supply office working tools, equipment, furniture and stationery and ensuring their regular service and maintenance as per the service contracts

Any other tasks:

• Participate in various committees in the Authority

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Job Summary

Responsible for undertaking independent, value-adding and objective systems audit aimed at improving operational efficiency and internal controls system.

Education and knowledge

• Bachelor’s degree in Information Technology/Computer Science;
• Professional qualification like CIA/ CPA/ /Risk Management related certifications or equivalent;
• CISA qualification; and
• Proficiency in ICT

Experience

• Five (5) years’ experience in systems audit experience gained from reputable organizations; and
• Diverse experience in managing internal and systems controls

Responsibilities

• Implementation of Internal Controls
• Plan Information Systems audits;
• Perform routine information systems audits;
• Prepare reports expressing opinions on the accuracy of financial records, compliance with board policies,administrative regulations, appropriate procedures and laws,and effectiveness of the control systems reviewed during an audit;
• Participate in information system projects for the Authority and ensuring adequate controls are incorporated;
• Prepare clear and concise documentation and system audit reports including recommendations for improvements for submission to auditees, senior management and the board audit committee;
• Follow up to ensure recommendations have been implemented by management.
• Appraise the adequacy of corrective actions taken to improve deficient conditions;
• Manage and maintain the company's risk assessment processes to support the identification of risks and internal system audit projects and activities;
• Document the audit work papers, the procedures performed to substantiate audit conclusions and recommendations;
• Prepare quarterly board papers for the board audit committee; and
• Conduct internal investigations of alleged or suspected violations of criminal law and corporate policies.