Job Opportunities at Investing in Children and their Societies (ICS-SP)

Reports to: Programmes Coordinator

Purpose of function

The Project Officer will work with the Programmes Coordinator and other team members to achieve project success. Specifically, they will work to ensure that project activities are successfully implemented in accordance with ICS SP programming guidelines, ICS SP rules and regulations, project proposals and donor compliance requirements.

Roles and responsibilities

• Project implementation
  • Work with the team to develop short and long-term plans for the assigned project
  • Implement project activities as per approved plans
  • Ensure successful generation of planned outputs and attainment of key project objectives
  • Liaise with field officers by providing necessary technical support in implementation of project activities
• Project monitoring and reporting
  • Prepare periodic reports, financial reports and records on project activities on a timely basis ,
  • Monitor progress, ensures adherence and evaluates first line performance of the project
  • Receive monthly reports from Field officers and community facilitators, review and refine before sharing with Programme officer
  • Highlight areas of concern vis-à-vis the project performance indicators agreed upon
  • Collate lessons learnt, success factors and facilitates dissemination as necessary, including providing content to the communication unit for the development of materials
  • Periodically monitor and update beneficiary database of the projects and update in before finally sharing with Programme officer well as other interested departments
  • Update project documentation on a timely basis
• Networking and resource mobilization
  • Maintain effective interface with government authorities and partners as well as broader network of stakeholders at implementation level **
  • Contribute to the development of proposals, project concepts and communication materials for visibility and fundraising
  • Represent the organization in meetings and networks at project level and as assigned
• Human Resource Management
  • Supervise field staff and community volunteers by articulating performance and behavioural expectations, displaying model behaviour, maintaining open lines of communication and being clear about roles and relationships
  • Organize meetings on regular basis with designated field staff and community facilitators to foster positive relationships
  • Support field staff and community facilitators in formulating performance objectives and indicators and conducts performance reviews
  • Support development of field staff and facilitators by initiating mentorship and coaching processes
  • Coordinate recruitment of community volunteers
  • Proactively identifies and resolves field staff and community facilitator conflicts and concerns
• Financial Management
  • Scrutinize funds requests by field staff and community facilitators and approves or recommends them as appropriate
  • Ensure proper accountability of fund requests by self and other field staff

Requirements

• At least 3 years proven project implementation experience
• Extensive understanding of child, family, community engagement approaches development and programming trends globally and in Africa
• Strong project administration experience
• Sound understanding of community engagement and facilitation approaches
• Implementation knowledge of child development and child wellbeing programmes
• Strong interpersonal, communication, facilitation and presentation skills
• Basic degree in social sciences /development studies/ community development or related disciplines

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Reports to: Head of Programmes

Purpose of function

To translate ICS strategy into action by managing program office, initiating and undertaking fundraising initiatives, organization marketing, networking with donors and other stakeholders at country and county level, developing projects , managing grants for partner CBOs and local NGOs and providing leadership and management at the program Office.

Roles and responsibilities

• Program Coordination and Implementation
• Works with the team to develop short and long-term plans for the projects
• Manage, supervise and control multiple project through project life cycle.
• Implement assigned program activities as per approved plans
• Monitors progress, ensures adherence and evaluates performance
• Coordinates project activities with interrelated activities of other country programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications
• Reviews and prepares periodic reports, financial reports and records on project activities, progress, status or other special reports from management or outside agencies
• Conducts first line evaluation of program effectiveness to develop improved methods, analyses results and recommends and/or takes appropriate action
• Guides project actions by researching, developing writing and updating documents, practices, toolkits and guidelines
• Collates lessons learnt, success factors and facilitates dissemination as necessary, including providing content to the Communication unit for the development of materials
• Ensures that all projects documentation is updated and uploaded to organizational systems on a timely basis
• Continuously update training and user guide information for tool and resourcing process.
• Partner Planning and Reporting
• Maintain partner relations and coordinates planning and reporting to ICS, based on stipulated timelines
• Maintain project calendar and milestones.
• Reviews the reports from partners, collates lessons learnt, success factors and facilitates dissemination as necessary including providing content to communication unit for the development of materials
• Reviews partner progress and financial reports and highlights areas of concern vis-à-vis the performance indicators agreed upon
• Maintains records of partner requests and/or complaints and makes follow ups to ensure they are addressed
• Supports the responsible government officials in planning, coordinating quality, timely effective preventive and responses, development of quality child protection services
• Maintains effective interface with government authorities and partners as well as broader network of stakeholders who can contribute to create and nurture safe environment for children
• Networking, Fundraising and Resource Mobilization
• Develops and maintains productive relationships with key individuals in relevant government ministries, civil society, counterpart institutions and NGOs, foreign and local NGO community, and other donors
• Develops content for proposals, project concepts and communication materials for visibility and fundraising
• Carries out research to identify potential resources to support implementation of ICS programs
• Develops and implements strategies for mobilizing resources and raising funds for ICS projects and activities
• Represents the organization in meetings, conferences and networks as assigned
• Human Resource Management
• Supervises project staff by articulating performance and behavioural expectations, displaying model behaviour, maintaining open lines of communication and being clear about roles and relationships
• Organizes meetings on regular basis with designated staff to foster positive relationships
• Supports staff in formulating performance objectives and indicators and conducts performance reviews
• Supports staff in meeting desired performance deliverables
• Supports development of staff by initiating mentorship and coaching processes
• Coordinates recruitment of staff, community volunteers and deals with general HR issues.
• Proactively identifies and resolves staff conflicts and concerns
• Financial Management
• Coordinates preparation and timely submission of the financial reports to management and donors
• Scrutinizes funds requests by staff and partners and approves or recommends them as appropriate

Requirements

• At least 5 years proven programme experience (with at least 2 years at supervisory level)
• Extensive understanding of development and programming trends globally and in Africa
• Strong project management and administration experience
• Solid understanding on planning, budgeting and project reporting
• Strong interpersonal, communication and presentation skills
• Able to manage self and, guide and lead employees to ensure appropriate programme management processes are being used
• Basic degree in social sciences /development studies/ community development or related disciplines

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Location: Regional Office Nairobi but may be required to work in designated programme areas

Reports to: Director

Purpose of function

Head of Programmes guides the overall development, coordination and implementation of ongoing and new programmes of ICS SP. In addition, this function will be responsible for planning, organizing, and leading specific programme to ensure that goals and objectives are accomplished in accordance with established priorities, time limitations, funding allocations or other specifications.

Roles and responsibilities

• Visioning and strategic planning
• Participate in formulating the organizations’ future direction and support in strategic thinking **
• Develop new initiatives to support the strategic direction of the organization
• Provide technical support in monitoring and directing the implementation of strategic plans
• Develop performance measures that support the organizations’ strategic direction and programmes **
• Programme development, coordination and implementation
• Ensure an appropriate programme /project management framework is in place**
• Plan the delivery of the overall program and its activities in accordance with the mission and the goals of the organization
• Work with the team to develop short and long term plans for programs to achieve successful outcomes
• Develop an annual budget and operating plan to support the programmes
• Coordinate implementation of programme activities as per approved plans
• Identify trends and shifts in programme execution patterns to inform changes or adjustments to programmes.
• Monitor progress, assure adherence and evaluate performance
• Coordinate activities of program with inter-related activities of other country programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
• Review and prepare periodic reports, financial reports and records on program activities, progress, status or other special reports for management or outside agencies.
• Conduct first line evaluation of program effectiveness to develop improved methods, analyzes results and recommends and/or takes appropriate action.
• Guide programme actions by researching, developing, writing, and updating documents, practices, toolkits and guidelines
• Collate lessons learnt, success factors and facilitate the dissemination as necessary including providing content to the communications unit for the development of materials
• Ensure that all programme documentation is updated and uploaded to SharePoint on a timely basis
• Partner planning and reporting
• Maintain partner relations and coordinate their planning and reporting to ICS based on stipulated timelines
• Review the reports from partners collate lessons learnt, success factors and facilitate the dissemination as necessary including providing content to the communications unit for the development of materials
• Review partner progress and financial reports and highlight areas of concern vis a vis the performance indicators agreed up
• Maintain records of partner requests/complaints and follow up to ensure they are addressed
• Networking and fundraising
• Maintain and/or develop productive relationships with key individuals in relevant government ministries, civil society, counterpart institutions and NGOs, foreign and local NGO community,
• Actively source for funds and support in developing content for proposals, project concepts and communication materials and other donors
• Represent the organization in meetings, conferences and networks as assigned
• Human resource management
• Supervise line staff by articulating expectations, displaying model behavior, maintaining open lines of communication and being clear about roles and relationships
• Organize and coordinate meetings on regular basis with designated individuals to foster positive relationships
• Assist in designing of performance objectives and indicators for staff and conduct performance reviews and guide staff to meet desired deliverables **
• Identify and resolve staff conflicts and concerns in a timely manner **

Requirements

• At least 7 years proven programming experience (with at least 3 years at management level)
• Extensive understanding of development and programming trends globally and in Africa
• Strategic planning and business development experience
• Analytical and strategic thinking / results orientation.
• Knowledge management and leadership.
• Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of program, managing data, reporting.
• Proven ability to coordinate complex programs with diverse range of partners.
• Good understanding of the fields on child development and protection, violence prevention, education, economic development and health programmes
• Solid understanding on planning, budgeting and programmes reporting
• Strong interpersonal, analytical, drafting, communication and presentation skills
• Able to manage self and, guide and lead employees to ensure appropriate programme management processes are being used
• Degree in development studies/ social sciences/public health or related disciplines. Masters degree in related disciplines will be an added advantage