Jobs at International Rescue Committee

The Purpose of the Role

• Portfolio Advisor sits in AMU in the Program and Award Support Pillar, within the Frameworks & Global Awards Team. The team is responsible for the oversight, coordination and management of a portfolio of multi-country, multi-component awards. The role provides support on the overall implementation and management of assigned awards including the Irish Aid Strategic Partnership and IRC’s Disasters Emergency Committee (DEC) programmes, in addition to other awards in the portfolio as required.

Scope and Authority

• Portfolio Advisor has the authority to make decisions within the parameters of donor policy and procedures, referring any non-routine and complex matters to the Portfolio Manager.

Responsibility for Resources: 

• Responsible for keeping track of and reporting on progress against programme and contractual milestones, and notifying the Portfolio Manager of any issues or opportunities which have arisen. 
• Write communications, reports, and amendments and funding applications to the donor. 
• This position does not have budgetary or line management responsibilities.

Key Working Relationships

• The position reports to the Portfolio Manager and works closely with the Deputy Director, Frameworks and Global Awards, and other Frameworks & Global Awards Team members. In addition: 
• Works as part of the wider AMU team, especially Regional and Global Program and Award Support team members, Senior Program Development Advisors (SPDAs), and the Compliance and Policy team.
• Works in close co-ordination with UK Finance, Violence, Prevention and Response Unit (VPRU), Emergencies & Humanitarian Action Unit, Measurement Unit.  

KEY ACCOUNTABILITIES

• Awards Management and Compliance
• Act as an internal focal point for any issues related to the implementation and management of assigned awards including but not limited to the Irish Aid Strategic Partnership and DEC programmes, under the guidance / supervision of the Portfolio Manager. 
• Represent IRC externally, handling and cultivating professional relationships with donor focal points and relevant staff from donor agencies; facilitate meetings and engagement as needed; provide updates on implementation and grants management issues and support preparing materials for briefing events and meetings.
• Support development of guidance materials for compliant and effective award management, providing orientation, training and support to colleagues on their use as necessary.
• Address queries in relation to implementation issues and standard compliance questions (e.g. visibility, budget variance, reporting deadlines, and procurement) in coordination with AMU Compliance and Policy pillar.
• Review and submit correspondence and amendments to the donor in a timely manner, including narrative and financial reports; Cost Extension, No Cost Extension, budget realignments, project changes and critical updates, ensuring that all documents and information submitted are high quality and compliant. 
• Take part in regular meetings and calls with AMU and relevant colleagues to provide regular support and updates and collaborate closely on specific issues related to donor compliance, submissions and/or monitoring/award management.
• Review, provide substantive feedback, and support the submission of narrative, financial and audit reports; produce templates, guidance and timelines; involve relevant internal and external (audit firms) stakeholders and ensure that donor requirements and quality standards are met and reports are submitted on time.
• Collate inputs for proposals, write proposal sections, consolidate and edit inputs from colleagues, including on emergency proposals, as required.
• Prepare and consolidate budgets, and coordinate internal reviews and approvals before submission.
• Respond to data requests from other departments and accountability for portfolio-wide data needs.
• Support analysis of interim reports and financial tracking of grants.  
• Update and maintain internal systems for data management.
• Contribute to AMU/Unit work plan and delivery of specific projects.
• In collaboration with Finance and the Portfolio Manager, review Budget versus Actuals; ensuring the use of correct coding on expenditure and regularly update spending plans. 
• Participate in country and project visits to monitor progress and provide support to implementation teams, and support relevant donor visits to IRC programmes.
• Administrative and coordination support for the IRC’s participation in meetings and learning events, online and in-person.
• Support the development and management of other awards in the portfolio, as required.
• Support in the understanding of policies, guidance, and tools designed to guide collaboration and work with local and international partners, outlined by IRC’s Partnership Excellence for Equality and Results System (PEERS).
• Support in the review and processing of subgrants or partnership agreements, including due diligence processes, to ensure compliance with IRC internal and external donor requirements. 
• Other duties as required.

PERSON SPECIFICATION 
Experience, Skills, Knowledge and Qualifications:
Essential:

• Grants management experience, preferably with frameworks or large awards funded by institutional donors.
• Experience coordinating and drafting reports, preferably for complex and multi-country programmes in development and/or humanitarian contexts. 
• Experience with donor liaising and developing and contributing to successful funding proposals. 
• Strong understanding of how learning contributes to effective programming and better outcomes for clients/beneficiaries.
• Experience of reviewing, writing and producing timely and high quality documents to donors (including correspondence, reports and briefings). 
• Strong organizational skills, detail orientated, ability to multi task, prioritise and learn quickly.
• Excellent interpersonal and communication skills; the ability to successfully and effectively liaise with people within and across departments in a multi-cultural environment, and build and maintain good working relationships. 
• Good analytical skills and excellent attention to detail.
• Experience of working independently and productively in a fast-paced environment – proactive and initiative to problem solve within the parameters of the role is essential
• Experience of budget monitoring and financial management.
• Excellent IT skills (i.e. Word, Outlook, Excel).

Desirable:

• Proficiency in written and spoken French.
• Experience of working with Irish Aid, DEC and/or Sida.
• Interest and understanding of advocacy work.

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Job Overview:  

• The Recruiter will focus on our mid level and expatriate hiring and will have their own portfolio of positions to conduct full life cycle recruiting. Responsibilities will include all sourcing, screening, interviewing, reference checking and final negotiations for open positions. All work will be accomplished in a spirit of partnership with the hiring manager and other relevant colleagues in People & Culture. We are looking for someone who understands and looks to exceed industry standards, and a person who is always looking for new and creative ways to recruit as well. Our goal is to ensure the timely selection of top talent, who will contribute to IRC’s organizational culture, while contributing to the organization position as an employer of choice. 
• From generating a talent pool to creating a positive candidate and hiring manager experience, you own the entire recruitment process. By using your knowledge of our programs’ hiring needs and role requirements, you optimally match candidates with the roles in which they will be most successful. In this role, you will have conduct global outreach and the opportunity to recruit in 40+ countries and across various regions (MENA, Asia, West Africa, East Africa, Great Lakes and LATAM).

Major Responsibilities: 

• Recruit highly qualified talent and achieve a consistently fast paced time to fill
• Lead recruiting-related initiatives to support the Strategy100 and the IRC Gender & DEI strategy while maintaining compliance to local labor regulations and donor requirements 
• Find a diverse set of potential candidates who meet the qualifications/requirements of the positions within an agreed timeline
• Build relationships with country programs and when needed support their country level recruitment or capacity building efforts
• Provide an efficient and high-quality experience for every candidate from application stage to offer, evaluating skill level, driving the interview process and offer process, including robust reference checks, salary recommendations and closing of candidates
• Gain a deep understanding of IRC’s programs and operations, in order to provide outstanding talent sourcing, recruiting, and hiring in support of, and partnership with, hiring managers
• Travel up to 10% annually, as necessary

Job Requirements:

• Work Experience: Minimum 2-4 years of mid level or senior level recruitment experience within an international non-governmental organization (INGO) or other large, global organization
• Language Skills: Professional level proficiency in English and French required. Proficiency in either Arabic or Spanish would be a plus.

Demonstrated Skills and Competencies:

• Ability to work in a fast-paced environment with multiple priorities, and experience recruiting across multiple regions and countries simultaneously
• Experience with recruiting systems (ATS & CRM), job boards and social media tools and strategies to source and attract talent
• Demonstrated experience and ability to create, implement, maintain and improve recruitment strategies and systems in a fast pace context 
• Demonstrated success in building professional relationships with key senior management and global partners
• Excellent project management, interpersonal and negotiation skills and a proven ability to provide excellent client service in a cross-cultural context
• Strong collaborator with effective interpersonal and analytical skills who is able to work seamlessly across countries, cultures, and organizational units required