Latest Recruitment at Flexi-Personnel

JOB PURPOSE

The Sales Manager is responsible for achieving the annual sales revenue budget by designing and managing an effective demand creation (marketing) and demand supply (route to market) strategy. The Sales Manager optimizes pricing, channel mix, product mix, and staff costs within mandated levels to maximize EBITDA and has data-based understanding of the market, competitor activity and customer/consumer behavior.

DUTIES AND RESPONSIBILITIES

Responsible for the application and implementation of key commercial activities.

• Directs and controls marketing activations and promotional campaigns across full product suite.
• Develops, optimizes and manages sales team routing.
• Develops, optimize and manages sales team status updates, plans and corrective plans in order to achieve budget.
• Develops and executes volume plans from a channel, brand, pack, and price and executes on discount mandates.
• Ensures Cost Benefit Analysis completion on promotion activity and when appropriate gain Exco Support.
• Drives route to market efficiencies through order generation, account development, merchandising, distribution and training.
• Identifies and manages distributors/re-sellers/wakalas.
• Ensures high level of corporate governance across all sales teams and meeting the highest ethical standards.
• Keeps up to date on all legal/regulatory frameworks that impact on the business operations and develops a plan to integrate these into SOPs.
• Works with the Country CEO in identifying and implementing opportunities to improve structures, processes and people to better serve our customers' needs.

Responsible for achieving Financial KPI’s as set out in the IKE annual budget.

• Responsible for a bottom-up approach to setting & executing the Sales and Marketing annual budgets.
• Responsible for EBITDA growth through sales expansion initiatives and cost efficiency principles.
• Participates in the proactive management of the combined income statement of the business together with the Executive Team, specifically revenue and gross profit.
• Continually analyses the tracking versus budget, understand areas of shortfall and implements agreed corrective action to make up deficit.
• Manages and controls the Product, Channel and Price Architecture for the Company.
• Works closely with Hatchery Manager to ensure logistics and distribution strategy and expenses are in line with budget.
• Works closely with production teams to ensure accurate forecasting.

Responsible for leading, managing & developing a high performing Sales and Marketing team aligned with Company HR Policy, Values & Behaviors.

• Ensures that the whole sales team understands, applies & commits to the Company Values, Team Behaviors & Code of Conduct.
• Must be a role model for our values and behaviors.
• Manages by minimum 50% time in trade, is action driven and leads by example.
• Ensures individual goals & KPI’s/targets are set for each team member aligned with Company’s strategic goals.
• Drives the performance management process of the sales team including performance reviews, coaching, training & disciplinary action to ensure optimal performance.
• Identifies training needs & supports career development opportunities within the team.
• Ensures the organization has the required manpower and skills to drive strategic goals.
• Ensures a succession plan is in place for all key positions.
• Drives a collaborative approach to problem solving.
• Effectively resolves any conflict in a professional, measured & timely manner.
• Drives regular and frequent sales team meetings to ensure effective implementation of all agreed actions.
• In partnership with the Local Exco, the Sales Manager will help create the right framework for staff to work according to the organization’s strategic objectives and nurture its philosophy, values and behaviors.
• Implement group best practice with the Country team.

Ensures sales and marketing department complies with company QA, SHE, (Good Hygiene Practice) and all other company SOPs & deadlines.

• Creates, reviews, updates all Sales related SOPs & manuals with designated team members & Internal Audit.
• Reviews & approves SOPs with designated Management team, commercial executive and group specialist.
• Ensure 100% compliance with SOP’s.
• Follows up on all QA non-conformance issues with Country CEO and closes case within reasonable timeframe.
• Ensure all Company reporting deadlines are met.
• Ensure all bio-security procedures are followed.

Implements Company corporate risk controls & ensures compliance with legal & company requirements.

• Applies sound financial management principles including identifying financial risks and applying a mitigation plan.
• Holds joint responsibility with other departments to ensure that compliance with bio-security standards, policies and processes are met by all employees (and their family members), vendors, customers, visitors, and suppliers.
• Identify any material risks to the business including any statutory and regulatory requirements and ensure compliance.
• Liaises with Internal Audits and enforces recommendations.
• Ensures that all financial controls for the sales department are in place.
• Identifies, communicates and manages operational & strategic risks.

Responsible for all maintenance, upkeep, security and general appearance of the Sales  Department’s infrastructure, assets, equipment & stocks.

• Responsible for the efficient use & maintenance of all allocated assets including vehicles, office and facility premises & equipment.
• Responsible for allocated stocks management including costing, security, storage, dispatch, re-order & expiration.
• Ensures all Sales team represent the Company image and values.

KEY PERFORMANCE INDICATORS

• Execution of the sales and marketing business plan including the following areas:
  • Market Activation and ROI analysis
  • Market Share
  • Store and Re-seller Execution
  • Customer Complaints /Voice of Customer
• Revenue budget (direct).
• Gross Profit budget (direct).
• Completed all team member performance reviews.
• Evidence of individual development plan for the team.
• QA Audit Scores and corrective action.
• Internal Audit Scores and corrective action.
• Risks not identified. (Less than 1)
• Identified risk with no mitigation plan or mitigation plan not implemented.
• Preventative maintenance carried out.
• Assets in good condition.

EDUCATION QUALIFICATION, EXPERIENCE, SKILLS, AND TRAITS

• Bachelor’s degree in Sales, Business Administration, or any business-related field.
• A postgraduate degree will be an added advantage.

INDUSTRY EXPERIENCE:

• 3+ years of experience in Commercial sales - FMCG specifically; Sales, Marketing, Route to Market, Merchandising and Logistics.
• Understanding the income statement and driving the profit number.
• Team Leadership: Relevant experience leading teams with a diverse level of capability and experience.
• Work Environment: Working in a structured and metric-based environment.

CORE COMPETENCIES:

Data-Driven Decision Making: 

• Proven ability and track record of using data to drive insights and inform effective decisions at all levels of the organization.

Financial Acumen: 

• Proven ability and track record of understanding what drives company revenue, and how financial metrics provide insight as to how the company is performing, and what actions need to be taken to drive business growth.

Leadership: 

• Proven ability and track record leading authentically by putting others first through; active listening, acknowledging other perspectives, providing support to team members enabling them to meet both work and personal goals, involve team members in decisions where appropriate and building a sense of community. This is about having a practical / 'in the field’ approach to leading teams.

Business Acumen: 

• Proven ability and track record of Understanding and utilizing global economic, financial, and industry data to accurately diagnose business strengths and weaknesses, identify key issues, and develop strategies and plans that will work at both a strategic and operational level. Critical to our business is that this competency is then translated into tangible outputs that are understood by all levels within the organization.

OTHER COMPETENCIES:

Effective Communication:

• Highly effective communication (English) both verbally (presenting to all levels) and in writing, with the ability to adjust style according to the population.

Learning Agility:

• Capable of learning new things easily, taking on new concepts and implementing with the team.

Highly Organized:

• Structured, documented, and detailed way of working ensuring that responsibilities are achieved within the agreed time frame.
• Highest Ethical Standards and professional conduct are always displayed.

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JOB PURPOSE

• The primary role of the accountant is to ensure that all financial reporting KPIs are achieved and aligned with strategic corporate goals. The accountant is responsible for organization's financial & statutory reporting and all financial data processing.

 

DUTIES AND RESPONSIBILITIES

Ensures all statutory & mandatory financial reporting is done accurately and timely.

• Prepares cashbook reconciliations, creditors/debtor’s aging/reconciliations, and all other balance sheet ledger account reconciliations.
• Prepare management accounts and related reports for review by FE.
• Custodian of the fixed asset register.
• Investigates reporting variances when needed and escalates when necessary.
• Oversees payment processes done by the finance team based on cash flow forecasts.
• Ensures that external auditors ‘requirements are met.

Ensures company tax reporting is performed accurately & timely.

• Responsible for preparing/reviewing all tax returns/computation to be submitted to KRA and advising FM.
• Coordinates Tax audits with KRA.
• Investigates all tax variances or queries with KRA.
• Responsible for preparing & submitting Quarterly Tax Estimates to KRA.

Ensure the payroll process is efficient.

• Ensure all payroll inputs and received on time.
• Ensure payroll is prepared and sent to the country CEO for review.
• Keep the accounting system updated with the latest payroll information.
• Timely reporting and payment of payroll-related government payments.
• Reconciliation of payroll accounts.

Ensure the budget is uploaded and tracked monthly.

• Ensure the budget is uploaded in ERP.
• Tracking of actuals vs budget by cost center with commentary and action plan.

Responsible for fixed assets and stocks.

• Ensure that the fixed asset register is updated monthly.
• Ensure daily stock taking is done at shops weekly at farm and hatchery.
• Manage Quarterly fixed asset verification.
• Management of monthly stock verification at all sites.
• Coordinate annual external audit stock counts.
• Track entries to stock adjustment account.

Responsible for the risk register.

• Ensure that the risk register is updated monthly for finance.
• Coordinate with all functions to ensure monthly updates of register.
• Coordinate development of SOPs for finance.

KEY PERFORMANCE INDICATORS

• Timely reporting at all times as per the reporting calendar.
• 100% accuracy of all reports.
• External audit rating (adverse report items & quantified acceptable level of adjustments – to set).
• No TRA penalties due to delays.
• Timely payroll release.
• Correct info in the accounting system.
• Correct balance sheet balances.
• Budgets are uploaded in ERP.
• Budget vs actuals commentary.
• Monthly Stock verification documents from all sites.
• Accurate FAR - monthly.
• Variances in stock adjustments explained.
• Monthly updated risk register.
• SOPs in place for finance.

QUALIFICATION, EXPERIENCE, SKILLS, AND TRAITS

• Bachelor’s degree in accounting or finance.
• A master’s degree (completed or ongoing) will be an added advantage.
• CPA (Part III) or ACCA qualification
• 5 years of accounting experience with at least 3 years of relevant experience in an Agri-Business set up.
• Good working knowledge of accounting systems and controls.
• Prior experience in a start-up company is an added advantage.

FUNCTIONAL SKILLS

• Planning and time management skills.
• Computer skills: MS Office (Word and Excel).
• Communication and interpersonal skills

PROFESSIONAL TRAITS

• High level of Integrity with strong business acumen.
• Pro-active/self-starter.
• Must possess a passion for and share in the organization’s vision.
• Ability to effectively perform and deliver tasks that have competing deadlines.
• Ownership of and Accountability for own work.
• Should be able to work well both in teams and alone with minimal supervision.
• Should be able to excel at operating in a start-up environment.
• Driven by a very strong client service orientation.
• Effective communication skills (both written and verbal).
• Eye for detail and a high level of numerical accuracy.
• Should be willing to work extended hours (as and when required).

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JOB PURPOSE

• The role of the Hatchery Manager is to oversee the Hatchery’s activities and ensure that all Hatchery KPIs are reached aligned with strategic corporate goals and within budget and that biosecurity is maintained.

DUTIES AND RESPONSIBILITIES

Responsible for achieving budgeted number of saleable day-old chicks as per budget.

• Responsible for setting & executing the Hatchery annual budget.
• Implements bi-weekly egg settings as per instruction from Country and/Commercial Manager.
• Ensures continual and detailed record keeping of all production related metrics to optimize saleable product yield.
• Identifies, monitors & reports abnormal quality & mortality issues immediately to team members and line management.
• Keeps up to date with technical specifications from suppliers and global industry trends in hatchery technology.
• Works closely with Irvine’s Group specialists to share & implement best practices.
• Manages egg bank to maximize product yield.
• Maintains biosecurity by performing walkabouts and random checks.

Manages Hatchery costs to optimize EBITDA as per annual budget.

• Ensures budgeted cost per chick target is achieved.
• Ensures electricity, generator diesel and water are utilized as per the annual budget.
• Authorizes and signs all Hatchery requisitions in line with budget & SOPs.
• Identifies cost cutting measures & ensures implementation with the team.
• Ensures all the Hatchery’s premises and staff represent the company image and values.

Must identify and utilize data and analytics to drive effective decision making at all levels of the organization.

• Maintains and keep up to date relevant data bases.
• Ensures the quality and integrity of data.
• Understands and analyzes data to make effective decisions.
• Uses data to manage the day-to-day operations.
• Uses data to make strategic decisions.

Responsible for leading, managing & developing a high performing Hatchery team aligned with Company HR Policy, Values & Behaviors.

• Ensures that the whole team understands, applies & commits to the Company Values, Team Behaviors & Code of Conduct.
• Must be a role model for our values and behaviors.
• Manages by walkabouts, is action driven and leads by example.
• Ensures individual goals & KPI’s/targets are set for each team member aligned with company’s strategic goals.
• Drives the performance management process including performance reviews, coaching, training & disciplinary action to ensure optimal performance.
• Identifies training needs & supports career development opportunities within the team.
• Ensures the organization has the required manpower and skills to drive strategic goals.
• Ensures a succession plan is in place for all key positions.
• Drives a collaborative approach to problem solving.
• Effectively resolves any conflict in a professional, measured & timely manner.
• Drives company meetings process to ensure effective implementation of all agreed actions.
• In partnership with Kenya Exco and Group Exco, the Hatchery Manager will help create the right framework for staff to work according to the organization’s strategic objectives and nurture its philosophy, values and behaviors.
• Implements group best practice with the Hatchery team.

Ensures Hatchery team complies with company QA, SHE, GHPs (Good Hygiene Practice), GMPs (Good Management Practice) and all other company SOPs & deadlines.

• Reviews, updates & approves SOPs and Hatchery policies with designated team members, Internal Audit & QA.
• Ensures 100% compliance with SOPs.
• Follows up on all QA NC issues and closes case within reasonable timeframe.
• Ensures all company reporting deadlines are met.
• Ensure all animal welfare procedures are followed.
• Ensures all biosecurity procedures are followed.

Implements Company corporate risk controls & ensures compliance with legal & company requirements.

• Applies sound financial management principles including identifying financial risks and applying a mitigation plan.
• Holds ultimate responsibility to ensure that compliance with bio-security standards, policies and processes are met by all employees (and their family members), vendors, customers, visitors, and suppliers.
• Identifies any material risks to the business including any statutory and regulatory requirements and ensures compliance.
• Participates in all internal audit close-out meetings and advises on corrective action when needed.

Responsible for all maintenance, upkeep, security and general appearance of the Hatchery’s infrastructure, assets, equipment & stocks.

• Responsible for the efficient use & maintenance of all allocated assets including vehicles, office and facility premises & equipment.
• Responsible for the Hatchery’s power supply by ensuring constant monitoring and optimization is done by the Hatchery Electricians.
• Monitors the Hatchery’s water usage.
• Responsible for allocated stocks management including costing, security, storage, dispatch, re-order & expiration.
• Ensures all Hatchery staff represent the company image and values.
• In partnership with the Finance department, responsible for maintaining the Hatchery asset register including movements, disposals & additions.

KEY PERFORMANCE INDICATORS

• Hatch Percentage with following KPIs within specifications:
  • Hatch of Fertile
  • Cull percentage
• Cost of day-old chick.
• Hatching cost per chick.
• Evidence of decision based on data.
• Completed all-team-member performance reviews.
• QA Audit Scores and corrective action.
• Internal Audit Scores and corrective action
• Checklist Score

EDUCATION QUALIFICATION, EXPERIENCE, SKILLS, AND TRAITS

• Bachelor’s degree in animal science, animal husbandry, Poultry Science or equivalent.
• A postgraduate degree will be an added advantage.

INDUSTRY EXPERIENCE:

• Experience in Commercial - FMCG specifically; Sales, Marketing, Route to Market, Merchandising and Logistics.
• Understanding the income statement and driving the profit number.
• Team Leadership: Relevant experience leading teams with a diverse level of capability and experience.
• Work Environment: Working in a structured and metric-based environment.

CORE COMPETENCIES:

Data-Driven Decision Making:

• Proven ability and track record of using data to drive insights and inform effective decisions at all levels of the organization.

Financial Acumen: 

• Proven ability and track record of understanding what drives company revenue, and how financial metrics provide insight as to how the company is performing, and what actions need to be taken to drive business growth.

Leadership: 

• Proven ability and track record leading authentically by putting others first through; active listening, acknowledging other perspectives, providing support to team members enabling them to meet both work and personal goals, involve team members in decisions where appropriate and building a sense of community. This is about having a practical / 'in the field’ approach to leading teams.

Business Acumen: 

• Proven ability and track record of Understanding and utilizing global economic, financial, and industry data to accurately diagnose business strengths and weaknesses, identify key issues, and develop strategies and plans that will work at both a strategic and operational level. Critical to our business is that this competency is then translated into tangible outputs that are understood by all levels within the organization.

OTHER COMPETENCIES:

Effective Communication:

• Highly effective communication (English) both verbally (presenting to all levels) and in writing, with the ability to adjust style according to the population.

Learning Agility:

• Capable of learning new things easily, taking on new concepts and implementing with the team.

Highly Organized:

• Structured, documented, and detailed way of working ensuring that responsibilities are achieved within the agreed time frame.
• Highest Ethical Standards and professional conduct are always displayed.