Vacancies at Office of the Registrar of Political Parties

Ref: RPP/1/2023

Duties and Responsibilities

• An officer at this level will head the finance unit and will be responsible to the Director, Finance and 
• Accounts. Duties and Responsibilities at this level will entail: 
• Assisting in the management of the financial resources of the Office of Registrar of Political Parties; 
• Participating in the development and implementation of financial management policies, standards, systems, strategies and procedures;
• Providing advisory services with regard to financial matters; 
• Co-ordination of budgeting for the Office of Registrar of Political Parties; 
• Provision of advisory services with regard to resource mobilization and investment; 
• Budget planning, preparation and implementation at ORPP;
• Advising the accounting Officer on financial management matters; 
• Developing supplementary financial regulations and procedures to enhance internal controls established through Treasury regulations and procedures;
• Coordinating the preparation of the Expenditure Reviews;
• Setting key performance targets with departmental staff and appraising them against agreed objectives; and
• Any other lawful duties as may be assigned from time to time.

Requirements for Appointment
For appointment to this grade, an officer must have:-

• Served in the grade of Senior Finance/ Budget Officer or Senior Accountant for a minimum period of three (3) years or in a comparable and relevant position in the public or private sector for accumulative period of at least nine (9) years;
• Bachelor’s Degree in any of the following fields: Business Administration, Economics, Finance, Commerce or a financial related discipline from a recognized institution;
• Masters Degree in Business Administration (MBA), Economics, Finance, Commerce or equivalent qualification from a recognized university;
• Passed Part III of Certified Public Accountants (CPA) Examination or its recognized equivalent;                                                                                                                             
•  Membership with the Institute of Certified Public Accountants of Kenya (ICPAK) in good standing;
• Attended Strategic Leadership Development Programme course lasting not less than Six (6) from a recognized institution;
• Met the requirements of Chapter Six of the Constitution; and
• Demonstrated professional competence in financial management as reflected in work performance and results.

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Ref: RPP/2/2023

Duties and Responsibilities
Duties at this level will entail:

• Facilitating repairs and maintenance of motor vehicles and buildings;
• Compiling requests for operational services including transport and catering; 
• Maintaining records on motor vehicles as required; 
• Coordinating office maintenance and cleanliness;
• Liaising with relevant departments for procurement requirements;
• Overseeing daily and weekly cleaning of offices;
• Ensuring that office furniture and equipment are maintained;
• Processing and follow up of payments of all bills for common services and
• Provision and maintenance of First Aid Kits; and 
• Any other lawful duties as may be assigned from time to time.

Requirement for Appointment
For appointment to this grade, a candidate must have:-

• Bachelor’s Degree in in any of the following disciplines: Social Sciences, Administration, Management or its equivalent qualification from a recognized institution;
• Proficiency in computer application skills; and 
• Met the requirements of Chapter Six (6) of the Constitution of Kenya, 2010

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Ref: RPP/3/2023

Duties and Responsibilities
An officer at this level will work under the guidance of a Senior Officer. Duties and responsibilities at this level will entail:

• Taking oral dictation;
• Managing e-office;
• Word and data processing;
• Operating office equipment and machines; 
• Managing office protocol and attending to visitors/clients; 
• Handling telephone calls and appointments; 
• Ensuring security of office records, equipment and documents, including classified materials;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence; 
• Processing and formatting documents for printing;
• Maintaining office diaries and travel itineraries and protocol;
• Planning and scheduling meetings;
• Arranging conference rooms for meetings and trainings;
• Taking minutes and writing reports;
• Making hotel reservations and flight;
• Managing of office petty cash; and
• Any other lawful duties as may be assigned from time to time.

Requirements for Appointment
For appointment to this grade, an officer must have:

• Bachelor’s degree in any of the following disciplines: Secretarial Studies or Business and Office 
• Management from a recognized institution;

OR

• Bachelor’s Degree in Social Sciences and Diploma in Secretarial Studies from a recognized instituition
•  Bachelor’s Degree in Social Sciences and Business Education Single and Group Certificates (BES and GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
• Shorthand III (minimum 100 w.p.m.);
• Typewriting III (50 w.p.m.)
• Certificate in Computerized Document Processing III;
• Office Management III/Office Administration and Management III
• Business English III/Communication II
• Secretarial Duties II
• Office Practice II
• Commerce II
• Proficiency in computer applications
• Met the requirements of Chapter six of the Constitution of Kenya

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Ref: RPP/4/2023

Duties and Responsibilities

• Verifying vouchers and committal documents in accordance with laid down rules and regulations;
• Capturing data, maintaining records such as cashbooks, ledgers, vote books, registers;
• Preparing reports on imprest and expenditure returns;
• Analyzing below the line accounts;
• Receiving duly processed payments and receipt vouchers;
• Writing cheques and posting payments and receipting vouchers in the cash books;
• Balancing and reconciling cash books on daily basis;
• Arranging for withdrawal of cash for office use and ensuring safe custody of the cash;
• Extracting and providing cash liquidity analysis;
• Ensuring security of cheques;
• Paying personal and merchant claims guided by cash balances in the cash books and treasury regulations;
• Receipting of all money due and payable to Office of the Registrar of Political Parties; and
• Any other lawful duties as may be assigned from time to time.

Requirements for Appointment
For appointment to this grade, a candidate must have:

• Bachelor’s Degree in any of the following disciplines: Commerce (Accounting or Finance option), Business Administration, Business Management, Finance or Accounting form a recognized institution;
• Part III of the Certified Public Accountants (CPA) Examination;
• Proficiency in Computer Applications; and
• Met the requirements of Chapter Six (6) of the Constitution

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Ref: RPP/5/2023

Requirements for Appointment
For appointment to this grade, a candidate must have:

• Bachelor’s Degree in any of the following disciplines: Laws and advocate of the High Court of Kenya, Public Administration, Political Science/Social Science or its equivalent from a recognized institution;
• Met the requirements of Chapter six of the Constitution and
• Proficiency in Computer Application Skills.

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Ref: RPP/6/2023

Requirements for Appointment
For appointment to this grade, a candidate must have:-

• Bachelor’s Degree in any of the following disciplines: Laws and be an advocate of the High Court of Kenya, Public Administration, Political Science/Social Science or its equivalent from a recognized institution;
• Met the requirements of Chapter six of the Constitution and
• Proficiency in Computer Application Skills.

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Ref: RPP/7/2023

Duties and Responsibilities

• Implementing policies, procedures and guidelines on records management and documentation;
• Overseeing prompt filing, dispatching of mails and retrieval of mails/records as and when required;
• Classifying, coding and indexing of files and mails received as stipulated in the records management Manual;
• Creating, maintaining, usage and disposition of records in accordance with the Records and Archives Disposal Act and other relevant laws;
• Receiving and registering political parties’ records;
• Coding and indexing of files as per the stipulated requirement;
• Collecting and compiling of political parties’ data/records;
• Keeping record of all mails received, dispatched and up-to-date record of file movement.
• Keeping safe custody and confidentiality of ORPP records and information;
• Storing and retrieving of political parties’ records;
• Appraising and updating records for retention and disposal process;
• Identifying and communicating potential risk pertaining to records management; 
• Participating in automation of office records; and 
• Any other lawful duties as may be assigned from time to time.

Requirements for Appointment
For appointment to this grade, one must have:-

• Bachelor’s Degree in Information Management Science, Records and Information Technology, Archives and Records Management or its equivalent qualification from a recognized University;
• Proficiency in Computer Application Skills;
• Met the requirements of Chapter Six of the Constitution

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Ref: RPP/8/2023

Duties and Responsibilities 

• Analysis of the Partnership and Collaboration needs of the Office;
• Identifying potential partners and networks to contribute to the achievements of ORPP mandate;
• Participate in the Development of resource mobilization strategies and advise management on complementary donor financial and technical support;
• Advice ORPP on innovative strategies for partnership and promotion of democracy;
• Coordinating national, regional and international partnerships activities;
• Coordinate the signing of Partnership Agreements/MoUs between ORPP and Partners;
• Assisting in documenting and negotiating agreements, protocols and contracts with external partners;
• Updating of a database of Programme Partners and Donors;
• Creating the proposals and presentations to enable partnership opportunities and following-up on conversations and processes;
• Participate in the development and implementation of policies, procedures and methodologies consistent with building partnerships and collaborations; and 
• Any other lawful duties as may be assigned from time to time.

Requirements for Appointment
For appointment to this grade, one Must have:-

• Bachelor’s degree in Public Administration, Business Administration, Communication, International Relations, Political Science, or equivalent qualification from a recognized institution;
• Knowledge in Project Management;
• Proficiency in Computer Applications; and
• Met the requirements of Chapter Six (6) of the Constitution.

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Ref: RPP/9/2023

Duties and Responsibilities

• Sorting, filing and dispatching letters;
• Maintaining an efficient filing system;
• Compiling statistical records;
• Processing appointments, promotions, discipline, transfers and other related duties in Human resource management;
• Preparing payment vouchers;
• Compiling data and drafting simple letters and 
• Any other lawful duties as may be assigned from time to time.

Requirements for Appointment
For appointment to this grade, a candidate must have:

• Kenya Certificate of Secondary Education mean grade C- or its equivalent from a recognized institution; and
• Certificate in Computer Application Skills from a recognized institution

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Ref: RPP/10/2023

Duties and Responsibilities
An officer at this level will work under the guidance of a Senior Officer. Duties and responsibilities at this level will entail:

• Driving motor vehicles in the authorized grade;
• Carrying out routine checks on the vehicle’s cooling, oil, electrical and brake systems and tyre pressure;
• Ensuring that work tickets are authorized;
• Ensuring security and safety for the vehicle on and off the road;
• Ensuring safety of passengers and/or goods therein;
• Adhering to the ORPP’s transport policies and guideline
• Maintaining daily cleanliness of the vehicle; and 
• Any other lawful duties as may be assigned from time to time.

Requirements for Appointment
For appointment to this grade a candidate must have:-

• Kenya Certificate of Secondary Education (KCSE) mean C Minus or its equivalent qualifications from a recognized institution;
• Valid Driving License free from any current endorsement(s) for classes of vehicle (s) the officer is required to drive;
• Passed Occupational Test Grade III for Drivers;
• Defensive Driving Certificate from the Automobile Association (AA) of Kenya or its equivalent qualification from a recognized institution;
• Suitability Test for Drivers Grade III conducted by the Ministry of Transport;
• Valid Certificate of Good Conduct from the National Police Service; 
• Certificate in First Aid Course lasting not less than one (1) week from St. Johns Ambulance or any other recognized institution

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Ref: RPP/11/2023

Duties and responsibilities
Duties at this level will entail:

• Cleaning of offices;
• Recording and dispatching letters, files and documents;
• Assisting with simple clerical work;
• Preparing and serving tea;
• Keeping safe custody of cleaning equipment and materials;
• Planting, weeding and pruning/mowing gardens; 
• Collecting, assembling and disposing waste; and 
• Any other lawful duties as may be assigned from time to time

Requirements for Appointment
For appointment to this grade a candidate must have:-

• Kenya Certificate of Secondary Education Mean Grade D or any other equivalent qualification from a recognized institution;
• Certificate in Computer Application Skills from a recognized institution; and
• Met the requirements of Chapter Six (6) of the Constitution of Kenya