Openings at United Nations Office at Nairobi (UNON)

Responsibilities

RECRUITMENT AND PLACEMENT:

• Assist in processing vacancy announcements.
• Participates in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.  
• Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements
• Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.
• Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).  

LOCAL OUTREACH INITIATIVE:  

• Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
• Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies.  

ROSTER MANAGEMENT:  

• Assist in the building and maintenance of rosters for pre-qualified candidates across critical Job families for ease of recruitment during surge or urgent recruitments.  

GENERAL:

• Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/ records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Assists in the organization and conducts of training courses and workshops
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties as required.

Competencies

PROFESSIONALISM:

• Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting; demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps; ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.  

PLANNING AND ORGANIZING:

• Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.  

CLIENT ORIENTATION:

• Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

• Completion of High school diploma or equivalent is required.  
• Supplemental training in human resources, administration or related area is required.

Work Experience

• A minimum of five (5) years of progressive work experience in human resources, administration or related field is required out of which 1 year should be in recruitment.
• The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level University degree.    
• Experience in the use of recruitment tools like PeopleSoft or Inspira is desirable.    
• Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.    
• One (1) year or more of experience in data analytics or related area is desirable.

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Duties and Responsibilities

The Physical Security consultant will be responsible for the following duties:  

• Provides substantive inputs in the designing of the physical security environment and the UN's security and operational responses.
• Using analytical techniques and collaborative team research, supports planning and ensure awareness of the current trends to enhance or adjust security programmes.
• Maintains continuing lines of communication with DSS and all other concerned offices involved in physical security arrangement to ensure maximum security coordination.
• Under UNDSS guidance, assesses prevailing local security conditions, identifying security trends and advising project personnel on potential security problems on the designing and construction of new buildings.
• Coordinates the issuance of identity cards, submission of background checks, and entry control.
• Provides notification to relevant issues coming through the project team and provide support where possible to actions requested.
• Advises on, and supports, the inclusion of physical security arrangement in all stages of the project activities and programmes.
• Provides advice and support to the project team responsible for security.
• Enables the delivery of mandates and programmes through direct operational assistance.
• Supports and collaborates with relevant parties, building consensus to ensure alignment and support for physical security arrangement and initiatives to best enable the project.
• Monitors and contributes to the project activities that relate to the implementation and evaluation of preparedness and compliance; drives results that help support efficiency and effectiveness of the project operations.
• Enhances communication and trust through active collaboration, consultation and exchanges with the Gigiri Master Plan Project team, and other stakeholders, for information sharing, coordination of responses, provision of physical security arrangement.
• Supports organizational resilience and contingency planning, crisis decision-making by providing information and analysis including situational monitoring and updates.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning,decision-making, presentation and reporting.
• Ensures the project activities are in line with the UN Headquarters Minimum Security and Safety Standards (HMOSS), fire safety guidelines, host country fire and safety codes, other applicable guidelines, codes and standards.
• Perform any other duties as assigned.

Qualifications/Special Skills

• An advanced university degree (Master's degree or equivalent) in criminal justice, law, security management, architecture or engineering or related fields is required.
• A first-level university degree may be accepted in lieu of an advanced university degree provided that the first-level university degree is accompanied by a diploma or continuing education certificate (s) issued by a police or military education institution, college or academy obtained over a minimum of a three-year period.  
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
• At least five (5) years of progressively responsible experience in military, police, security and safety services or related area are required.
• Experience in the management of design and/or construction of physical security installations, either stand-alone or part of a capital construction project in the UN or similar International Organisation is required.
• Experience in planning, design, implementation, or review of risk mitigation measures related to operations impacted by insecurity is desirable.
• Experience in the design of a Security Management System within the United Nations or similar International Organizations is desirable.

Deadline : Jul 8, 2024