Jobs at African Union

Purpose of Job
Provide support and performs the operation of the to ensure delivery of results within proposed budget and timeframe. 

Main Functions

• Provide technical and intellectual support in the management of various partnerships relevant for the division and directorate;
• Identify best practices and monitor effectiveness of the division/directorate’s support to AU;
• Contribute to the development of the departmental strategies and business continuity plan and participate in/ensure their implementation;
• Involve in negotiations;
• Foster and ensure implementation of large-scale and long-term initiatives related to strategic partnerships;
• Support the organization of thematic networks, consultations and meetings on development cooperation and international relations;
• Develop training materials and provide necessary training and support to Organization Units;
• Provide technical resource allocation and policy guidance on matters relating to system and projects implementation.

Specific Responsibilities

• Travel
• Responsible for business travel for staff on mission, recruited or separating leaving the AfCFTA, and contracts air travel, hotel reservations, procurement of goods and services and shipping operations
• Manage ground transportation for airport transfers
• Ensure the smooth functioning of the official travel for organ staff during missions, assumption of duty and end of service;
• Oversee corporate agreements with airlines, corporate Travel Card services; and hotel and restaurant reservations
• Update the SAP Travel system with details of the travel policy and airfares and hotel rates as negotiated with airlines and major hotel chains
• Negotiate preferential corporate air fares with air lines represented in the host country and all locations
• Negotiate partnership agreements for corporate airfares with airlines
• Prepare and ensure signing of the contracts; input the negotiated tariffs in Amadeus and ensure their proper application and utilization by the AfCFTA directoratesorgans;
• Prepare periodic statistics reports (monthly, quarterly, and annual); calculate savings made in relation to the tariff ceilings authorized under the travel policy. - prepare requests for waivers and analyze the costs of exceptions granted by Managers with regard to travel  
• Analyze travel data and statistics
• Procurement
• Develops proposals on revisions to Corporate Procurement and Travel policies and procedures; develops and recommends strategy for the effective implementation of procurement policies and reforms.
• Liaise with Partners on matters of mutual interest and best practices in Supply Chain
• Manages, supervises and carries out the work plan of the Unit. 
• Serves as principal advisor to senior officials; provides authoritative technical and policy advice on all aspects of procurement, travel, Grants and Contract Management; develops and disseminates best practices
• Directs and manages planning, solicitation, negotiation, and, if necessary, termination of contractual and procurement action.
• Provide advice to Management on all matters relating to Procurement
• Analyses and evaluates procurement requests and ensures appropriateness of technical specifications in accordance with related established Financial Regulations and Rules, the Procurement Manual.
• Act as Secretary to Internal Procurement Committee and Tender Board.
• Coordinates the preparation of Departmental Procurement Plans and consolidation of the Annual Procurement Plan of the AfCFTA SecretariatCommission;. 
• Negotiates complex Procurement Contracts and reasonable rates with Travel Service Providers.
• Reviews and evaluate the performance of vendors and contractors with an aim to achieve probity, accountability and proper performance of obligations by both parties.
   

Academic Requirements and Relevant Experience

• Master’s degree in Management, Transportation, Logistics, Procurement, Supply Chain, Law, Commerce, Business Administration, Public Administration or other related fields with 8 years’ relevant experience in travel management and procurement of which 3 years should be at a supervisory level

Or

• Bachelor degree in Management, Transportation, Logistics, Procurement, Supply Chain, Law, Commerce, Business Administration, Public Administration or other related fields with twelve (12) years of relevant work experience in travel management and procurement of which six (6) years should be at managerial level and three (3) years at supervisory level within an international, regional or national organization. 
• Experience in web-based management / ERP system, such as SAP.
• Experience in management of air travels in a national or international organization. 

Required Skills

• Excellent interpersonal and communication skills 
• Sound planning and organizational skills
• Ability to negotiate diplomatically
• Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development 
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

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To provide technical and intellectual leadership in designing strategies and policies and engagement of relevant stakeholders including supervision and management of Budget Unit of AfCFTA.

Main Functions

• Provide support in the management of various partnerships relevant for the division and directorate;
• Identify best practices and monitor effectiveness of the division/directorate’s support to AU;
• Contribute to the development of the departmental strategies and business continuity plan and participate in/ensure their implementation;
• Involve in negotiations;
• Foster and ensure implementation of large-scale and long-term initiatives related to strategic partnerships;
• Support the organization of thematic networks, consultations and meetings on development cooperation and international relations;
• Develop training materials and provide necessary training and support to Organization Units;
• Provide technical resource allocation and policy guidance on matters relating to system -Implementation projects and maintenance.
• Supervise all the audiences organized by the office of the Secretary General and AfCFTA directors when necessary
• Prepare and supervise ceremonies and official functions 
• Develop and maintain regular working relations with top level stakeholders in appropriate agencies of Member States and partners
   

Specific Responsibilities

Programme Management

• Lead design of programs, and their implementation in conformity with the AU Budget manual, AU FRR and other relevant policies and rules;
• Identify the key annual priority programs in line with the Agenda 2063 “Africa we want” and advising senior management;
• Advise senior management in setting key annual program and project priorities and targets;
• Lead the budget preparation;
• Document key lessons learnt, challenges and recommendations in program implementation;
• Ensure synergy and complementarity in AfCFTA programs 
• Institutionalize the results-based approach methodology in AfCFTA programming and reporting.

Program Planning

• Lead the programs planning, budgeting and reporting for AfCFTA;
• Support the departments to develop project plans in line with approved programs;
• Provide leadership, coordinates, and administers the strategic planning process for programs and projects 
• Participate in development, implementation and maintenance of policies, objectives, short-and long-range planning;
• Monitor and report on the first 10-years implementation plan of Agenda 2063;
• Review, analyses and finalize the preparation of plans and their revisions, considering recommendations and decisions of various AU policy organs;

Budgeting and Reporting

• Develop and manage annual capital and/or operating budgets; oversees, monitors, and coordinates program budgets, as appropriate;
• Provide substantive support to relevant AU policy organs in their review of budgets and plans; 
• Act as Certifying Officer for funds availability under AU Financial Rules and Regulations;
• Lead the development of AfCFTA budget (both projected revenue and expenditure), 
• Ensure compliance with current budget and spending policies, and propose improved policies and systems regarding spending guidelines, cost savings, cost allocation, and annual planning.
• Ensure that AfCFTA departments adhere to Financial Rules and Regulations governing budget planning, programming, execution, monitoring and reporting;

Partner Funds

• Coordinate the design and implementation of Partners programs and projects;
• Guide in developing strategies on resource mobilization in collaboration with Resource Mobilization Department;
• Lead the financial management aspect of Partner Funds for AfCFTA;
• To ensure that Preparation of interim and year-end financial statements accurately and timely as indicated in the grant agreement.
• Facilitating the completion of annual audit of project financial statements on time
• Making sure that all fixed assets acquired by project funds are kept safe and are provided with identification number. 
• Coordinate with external and internal audit of partner funds project audit;
• Prepare action plans and oversees the implementation of actions in relation to audit recommendations regarding partner funds audits;
• Manage Partner Funds for AfCFTA.

Academic Requirements and Relevant Experience

• Master’s Degree in business administration, Strategic Planning, finance, accounting or related field.with 10 years of relevant work experience of which six (6) years should be at managerial level and three (3) years at supervisory level within an international, regional or national organization.

Or

• Bachelor degree in in business administration, Strategic Planning, finance, accounting or related areas with twelve (12) years of relevant work experience of which six (6) years should be at managerial level and three (3) years at supervisory level within an international, regional or national organization.
• A professional qualification such as CPA, CA, ACCA, CIMA, Expert Comptable or equivalent is an added advantage.
• Relevant experience in budget, financial accounting, finance and audit in a large international organization or business corporation is required.
• Experience in budget preparation and administration, management of partners funds in AU or similar international organization is required.
• Hands-on experience in the use of SAP or similar ERP is required.
• Practical experience in managing International Partner Funds such as EU, World Bank, AfDB is added advantage;
• Proven experience in establishing Budgeting function of an organization at national or international level
• Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.

Required Skills

• Ability to initiate and promote collaborative approaches between geographically and culturally disparate partners
• Ability to establish and maintain effective partnerships and working relations both internally and externally
• Ability to develop and delegate clear program goals, plans and actions, including budgets, that are consistent with agreed strategies
• Ability to effectively lead, supervise, mentor, develop and evaluate staff
• Proficiency in one of the AU official working languages (French, English, Portuguese, Spanish, Swahili and Arabic) and fluency in another AU language(s) is an added advantage.

Leadership Competencies

• Strategic Insight..
• Developing Others
• Change Management
• Managing Risk

Core Competencies

• Building Partnerships
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence:

Functional Competencies

• Conceptual Thinking
• Job Knowledge and information sharing:
• Drive for Results
• Continuous Improvement Orientation:

TENURE OF APPOINTMENT:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
• Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

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Purpose of Job

To lead the closure of accounts, produce International Public Sector Accounting Standards (IPSAS) compliant financial statements, prepare special purpose financial statements, coordinate internal and external audits including follow-up on the implementation of audit recommendations.

Main Functions

• Provide technical and intellectual support in the management of various partnerships relevant for the division and directorate;
• Identify best practices and monitor effectiveness of the division/directorate’s support to AU;
• Contribute to the development of the departmental strategies and business continuity plan and participate in/ensure their implementation;
• Involve in negotiations;
• Foster and ensure implementation of large-scale and long-term initiatives related to strategic partnerships;
• Support the organization of thematic networks, consultations and meetings on development cooperation and international relations;
• Develop training materials and provide necessary training and support to Organization Units;
• Provide technical resource allocation and policy guidance on matters relating to system -Implementation projects and maintenance.
• Supervise all the audiences organized by the office of the Secretary General and AfCFTA directors when necessary
• Prepare and supervise ceremonies and official functions 
• Develop and maintain regular working relations with top level stakeholders in appropriate agencies of Member States and partners

Specific Responsibilities

Financial statements

• Manage all aspects of the monthly, quarterly and year-end closure of accounts including development and implementation of detailed closure instructions;
• Prepare general and special purpose financial statements of AfCFTA in compliance with IPSAS and in line with AU FRR, including all the necessary supporting schedules and notes;
• Ensure accuracy, integrity, quality and timeliness of all financial statements and transactions;
• Maintain custody over AfCFTA general ledger and provide technical leadership and guidance on compliance with IPSAS on all financial transactions recording and reporting;
• Work with key stakeholders across AfCFTA to ensure risks associated with the production of the annual report are identified and managed accordingly;
• Supervise bank reconciliation, Imprest Settlement, Accounts Receivable and Payable and Fixed Asset accounting functions;
• Prepare various financial reports upon request for decision making and for information;
• Participate in development and implementation of accounting policy documents such as FRR, Accounting Policy and Procedure Manuals, Fixed Asset Policy and Write off Policy; 
• Ensure proper functioning of the AfCFTA accounting system and manage the maintenance of Chart of Accounts.

Financial oversight and monitoring

• Provide oversight over all financial transactions of AfCFTA;
• Take a proactive approach in identifying issues related to data quality and liaise with related Divisions in AfCFTA to ensure timely and necessary corrections;
• Contribute to developing and maintaining a strong control environment around financial reporting and the integrity of data used for preparation of AfCFTA financial statements;
• Ensure that all deadlines applicable to accounts closure and financial reporting are met.
• Financial Advisory and IPSAS Compliance
• Prepare regular financial management reports including forecasts and past and current expenditure trends and patterns for senior management review and for evaluation of AfCFTA financial position;
• Act as the IPSAS Expert and support AfCFTA in gap assessments and leading the implementation of new developments in IPSAS;
• Manage and oversee IPSAS compliance including development and operationalization of all related policies, regulations, rules, procedures.

External and Internal Audit Coordination

• Prepare audit related reports to be submitted to the Board of External Auditors (BOEA), Office of Internal Oversight (OIO) and AfCFTA management;
• Coordinate with external auditors during interim and year end audit;
• Prepare action plans and oversees the implementation of actions in relation to audit recommendations regarding financial audits;
• Assist the Director of Finance and Head of Division in managing the relationship with the BOEA and Office of Internal Oversight.
   

Capacity building and system improvement 

• Support process documentation and continuous process improvements.
• Responsible for providing guidance and advice to AfCFTA management and staff in the area of financial accounting, interpretation and operational guidance on the application of the IPSAS and AU FRR;
• Contribute to the development of internal capacity across AfCFTA regarding financial accounting and IPSAS.
• Other
• Monitor and evaluate staff performance and provide objective performance appraisal reports;
• Perform other relevant duties assigned by the Director of Finance and Head of Division.
• Lead all aspects of monthly, quarterly and year-end closures of accounts and the production of IPSAS compliant financial statements.
• Exercise periodic monitoring over transactions and account balances to ensure recording and reporting in accordance with African Union Financial Rules and Regulations (AU FRR) and other applicable African Continental Free Trade Area (AfCFTA) Directives and Operational Instructions;
• Assist the Director of Finance and Head of Division to coordinate internal and external audits;
• Develop innovative solutions to optimize financial processes and reduce manual work and increase automation around financial reporting;
• Drive SAP and internal control process improvements
• developing and implementing Finance and Accounting policies such as Financial Rules and Regulations, Accounting Policies and Procedure Manuals and SOPs.
• Perform any other  related duties as may be assigned

Academic Requirements and Relevant Experience

• Master’s Degree in business administration, Strategic Planning, finance, accounting or related field.with 10 years of relevant work experience of which six (6) years should be at managerial level and three (3) years at supervisory level within an international, regional or national organization. 

Or

• Bachelor degree in in business administration, Strategic Planning, finance, accounting or related areas with twelve (12) years of relevant work experience of which six (6) years should be at managerial level and three (3) years at supervisory level within an international, regional or national organization.
• A professional qualification such as CPA, CA, ACCA, CIMA, Expert Comptable or equivalent is an added advantage.
• Certification in IPSAS from a recognized professional accounting body is highly desirable. 
• Experience in financial accounting, finance and audit in a large international organisation or business corporation is required.
• Experience in preparing IPSAS compliant financial statements and donor reports in AU or similar international organization is required.
• Hands-on experience in the use of SAP or similar ERP is required.
• Experience in coordinating internal and external audits.
• Proven experience in establishing accounting function in an organization at national or international organisation.
• Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.

Required Skills

• Ability to successfully manage teams in Multicultural and Multilingual environment;
• Financial Reporting and Analytical skills;
• Interpersonal and negotiation skills 
• Presentation, report writing and communication skills;
• Computer skills with practical knowledge of Microsoft Office Suite.
• Planning and organizing skills 
• Ability to effectively lead, supervise, mentor, develop and evaluate staff
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

• Strategic Insight..
• Developing Others
• Change Management
• Managing Risk

Core Competencies

• Building Partnerships
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence:

Functional Competencies

• Conceptual Thinking
• Job Knowledge and information sharing:
• Drive for Results
• Continuous Improvement Orientation:

TENURE OF APPOINTMENT:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

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Purpose of Job

To provide technical support in budget preparation, resource planning, budget administration and reporting.

Main Functions

• Research and recommend new developments on areas of improvement in budget matters and policies 
• Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AfCFTA’s internal use. 
• Assist in the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan. 
• Responsible for the delegation and execution of defined research areas. 
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders. 
• Engage with relevant mid-level stakeholders and develop working relationships 
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets. 
• Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division 
• Provide technical support to internal and external stakeholders 

Specific Responsibilities

Budget Formulation and Resource Planning

• Ensure legislative mandates of AfCFTA are accurately translated into operational and programme budgets;
• Draft guidance for budget preparation and execution and ensure close coordination of requirements with managers;
• Prepare cost estimates, reviews and analyses data to facilitate formulation of budget proposals;
• Consolidate all program and operational budget submissions from all Divisions; 
• Support the Director of Finance, Head of Division and Head of Unit to defend the budget upon presentation to AU Policy Organs; 
• Provide policy advice to managers on budgetary and financial matters to facilitate sound budget submissions;

Budget administration

• Ensure that expenditures are incurred in compliance with the financial policy framework of African Union;
• Monitor budget implementation and recommends reallocation of funds, when necessary, to managers;
• Monitor budget expenditures to ensure that they remain within authorized levels, and recommends corrective actions;
• Review all requisitions for goods and services to ensure correct objects of expenditure have been charged, and ensures availability of funds. With delegated authority, certifies the funds availability in line with approved budget and activities; 
• Prepare monthly budget expenditure reports for management decision making; with variance analysis and explanation;
• Prepare budget execution for the policy organs consideration; with recommendations on challenges experienced;
• Consolidate all requests for budget re-allocation and submits for approval including a report to policy organ;
• Review all submissions for supplementary budget against set criteria in line with the AU Financial rules and regulations; 
• Prepare the mid-year budget performance review.

Other

• Provide support in the financial management of Partner Funds of AfCFTA. Provide relevant information to the Accounting Unit for the preparation of general and special purpose financial statements for various stakeholders including Office Internal Oversight (OIO) and Board of External Auditors (BOEA);
• Provide audit support in the assigned area and respond to audit queries.
• Evaluate staff performance and provide objective performance appraisal reports;
• Perform other relevant duties assigned by the supervisor. 
• Draft guidance for budget preparation and execution and ensure close coordination of requirements with managers;
• Coordinate budget preparation, reallocation/virement and supplementary budget;
• Review, consolidate and compile the draft budget proposals of various Divisions;
• Manage and monitor budget implementation and recommends reallocation of funds as necessary;
• Provide technical advice to Divisions on budgetary matters;
• Provide data for the preparation of year-end performance reports.
• Undertake research and analysis of financial and budgetary policies and practices and makes recommendations for changes and/or modifications to achieve efficiency and optimization of resources.
• Perform any other related duties as may be assigned. 

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Business Administration, Finance, Accounting or related field with 5 years of relevant work experience in a national or international organization.

Or

• Master’s degree in Business Administration, Finance, Accounting or related field with a minimum of 2 years of relevant work experience in a national or international organization. 
• A professional qualification such as CPA, CA, ACCA, CIMA, Expert Comptable or equivalent will be added advantage.
• Hands-on experience in budget preparation and administration in an international organization is desirable;
• Experience with financial systems/finance module of enterprise resource planning (ERP) such as SAP, or similar ERP is required.
• Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.

Required Skills

• Strong interpersonal skills 
• Planning and organizational skills
• Ability to negotiate diplomatically
• Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development 
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Leadership Competencies

• Change Management..
• Managing Risk..
• Strategic Insight..
• Developing Others..

Core Competencies

• Teamwork and Collaboration..
• Accountable and Complies with Rules..
• Learning Orientation..
• Communicating with Influence…

Functional Competencies

• Analytical thinking and problem solving..
• Job Knowledge and information sharing..
• Drive for result..
• Continuous improvement focus..

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Purpose of Job

To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

• Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
• Provide support for cash flow management mainly in petty cash
• Reception of guests, delegates and official
• Liaises effectively with internal and external stakeholders.
• Follow up meeting decisions and correspondence outcomes and ensure their implementation.
• Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
• Contributes to the creation, improvement and maintenance of record and retrieval systems
• Draft initial requests on provision and maintenance of office facilities and materials.
• Prepares documents for meetings 
• Keeps diary of Director and informs him/her accordingly and timeously 
• Receives and maintains proper correspondence at the Directorate
• Prompts action on correspondence and other routine matters 
• Maintains good computer file naming procedures.

Specific Responsibilities

• Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
• Reception of all official correspondences, newspapers and others and insure the right dispatching
• Manage the cash flow and the petty cash and report to the Finance Directorae
• Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors; 
• Drafts responses to routine correspondences for the signature of the supervisors; 
• Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
• Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents; 
• Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners; 
• Keeps an up to date diary of appointments for supervisors and other senior staff of the division; 
• Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
• Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units 
• Performs reception services where required
• Performs any other relevant duty/responsibility assigned

Academic Requirements and Relevant Experience

• Diploma in Administrative Services, accounting Office Management, Secretarial and Clerical related studies with 3 years of relevant experience in Public Sector or international organization
• A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant experience in any Public Sector or international organization;
• Typing Speed: 50 words per minutes

Required Skills

• Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
• Planning and organizational skills 
• Interpersonal skills
• Communication ability both orally and in writing
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

go to method of application »

Purpose of Job

To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

• Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
• Liaises effectively with internal and external stakeholders.
• Follow up meeting decisions and correspondence outcomes and ensure their implementation.
• Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
• Contributes to the creation, improvement and maintenance of record and retrieval systems
• Draft initial requests on provision and maintenance of office facilities and materials.
• Prepares documents for meetings 
• Keeps diary of Director and informs him/her accordingly and timeously 
• Receives and maintains proper correspondence at the Directorate
• Prompts action on correspondence and other routine matters 
• Maintains good computer file naming procedures.

Specific Responsibilities

• Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors; 
• Drafts responses to routine correspondences for the signature of the supervisors; 
• Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
• Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents; 
• Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners; 
• Keeps an up to date diary of appointments for supervisors and other senior staff of the division; 
• Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
• Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units 
• Performs reception services where required
• Performs any other relevant duty/responsibility assigned

Academic Requirements and Relevant Experience

• Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in Public Sector or international organization
• A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant secretarial experience in any Public Sector or international organization;
• Typing Speed: 50 words per minutes

Required Skills

• Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
• Planning and organizational skills 
• Interpersonal skills
• Communication ability both orally and in writing
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

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Purpose of Job

To provide general recruitment and onboarding support and ensure implementation of formulated work plans and daily work. 

Main Functions

• Assist in the following up on the activities of the division;
• Provide support in implementation of programs, policies and procedures within the division;
• Assist in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
• Provide support to senior officers in setting the overall direction of a relevant policy area;
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;
• Assist in engagement with relevant mid-level stakeholders and develop relationships as may be delegated;
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
• Provide technical support to internal and external stakeholders.

Specific Responsibilities

• Drafts and defines approaches, formulating Standard Operating Procedures, policies, guidelines and tools used in short listing, interviewing and selection of staff
• Monitors and evaluates the effectiveness of related guidelines, HR rules, regulations practices and procedures, and recommend revisions to the Unit where necessary;
• Provides support in the development of the yearly recruitment plan and contribute to the recruitment process;
• Ensures compliance to established recruitment practices and staff regulations and rules at all recruitment processes
• Draft job openings in consultation with hiring managers/HRBP, ensuring that the evaluation criteria and responsibilities are in line with the approved documents;
• Publishes vacancies on AU website and subscribed social media platforms (LinkedIn, twitter and Facebook)
• Closely monitor vacancy announcements and applications to ensure timely recruitment.  
• Assist in coordinating shortlisting and interview activities using the Success Factor for candidate’s list generation and scoring.
• Participate in recruitment activities and provide support to the panel members and candidates as required 
• Generates reports on shortlisting and interview exercises from the system. 
• Ensures administration of language professional examination and psychometric assessment to candidates;
• Seeks approval for appointments and ensure creation of contracts in SAP system, and prepare job offers to successful candidates;
• Revises all outgoing documents to ensure accuracy,
• Liaises with on-boarding team to initiate on-boarding process for appointed successful candidates.
• Processes upgrading, promotion, transfer and other relevant requests to the Promotion and Mobility Committee until approval.
• Provides support in the process of building awareness amongst, senior management and staff members with regard to CBI, Psychometric Tests, application process; recruitment policy, staff rules and regulations, and related guidelines;
• Provides guidance on interpretation and application of related recruitment policies, regulations and rules. 
• Participates in the planning process throughout the recruitment life cycle for determining the staffing requirements and organizational structure and conduct analysis to provide inputs on emerging fixed term capacity gaps in accordance with the mission/clients’ mandate;
• Performs any other HR related duties and assignments as may be assigned 

Academic Requirements and Relevant Experience

• Bachelor’s degree in human resources management, Business Administration, Management, Public Administration, Marketing or other related fields with a minimum of 2 years of relevant work experience

Required Skills

• Communication, report writing and presentation skills 
• Planning and organizational skills
• Research and analytical skills   
• Interpersonal and negotiation skills 
• Ability to use Microsoft Office suite and AU computer software systems 
• Proven use of Application Tracking System (ATS) or knowledge of SAP SuccessFactors
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage

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Purpose of Job

To provide technical support managing and processing payments in accordance with African Union Financial Rules and Regulations.

Main Functions

• Research and recommend new developments on areas of improvement in budget matters and policies 
• Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AfCFTA’s internal use. 
• Assist in the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan. 
• Responsible for the delegation and execution of defined research areas. 
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders. 
• Engage with relevant mid-level stakeholders and develop working relationships 
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets. 
• Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division 
• Provide technical support to internal and external stakeholders

Specific Responsibilities

• Generate SAP ERP payment runs and be subject matter expert in the Financial Management Unit; 
• Ensure that all vendors (corporate and staff) data and bank details are accurately and completely updated in SAP;
• Reconcile transactions paid through a run to actual transfers made to the bank and submit the report to the relevant authority;
• Provide support in ensuring that there is the provision of professional services to vendors/suppliers in an efficient manner.
• Ensure that financial systems and controls in place within the office are adequate and operate all the time; 
• Provide support in maintaining and updating all the financial documents and ensure confidentiality of the financial information;
• Post/release parked transactions in SAP ERP and release the payment vouchers; 
• Maintains the SAP exchange rate table in SAP ERP on the first day of each month;
• Support the audit process and all other related assignments by ensuring data veracity for all transactions posted and vendor records maintained;
• Respond to internal/external audit observations and implement successfully audit recommendation;
• Process salaries after Payroll is run by Payroll Unit; 
• Process all payments (15 Series) in SAP after posting of 10 or 19 series;
• Process all payments from Travel (Tickets) and P&P from procurement and down payment to vendor;
• Perform Payment Run process in SAP to generate disbursement of funds;
• Systemic verification and processing of MM invoices and FI documents on timely basis;
• Ensure that all payments are authorized and legitimate supporting documentation are provided;
• Coordinate SAP enhancement projects under the Financial Management Unit of Directorate of Finance;
• Manage and improve the procedures and controls in relation to the timely processing of all payments;
• Monitor, analyze, and manage open items; monitors and reports status of open items to supervisor
• Supervise Assistant Accountants in the Financial Management Unit;
• Perform any other related duties that may be assigned by the supervisor.

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Business Administration, Finance, Accounting or related field with 5 years of relevant work experience in a national or international organization.

Or

• Master’s degree in Business Administration, Finance, Accounting or related field with a minimum of 2 years of relevant work experience in a national or international organization. 
• Experience with financial systems/finance module of enterprise resource planning (ERP) such as SAP or similar ERP is required.
• Hands-on experience in establishing financial management function in an international organization is highly desirable;
• Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.

Required Skills

• Oral and written communication skills
• Interpersonal and leadership skills
• Planning and organizational skills
• Analytical skills
• Able to successfully manage ambiguity  
• Able to work across business units / geographies; cultural sensitivity
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

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Purpose of Job

To provide technical support for the planning, execution, monitoring and reporting. Also responsible for effective management of staff compensation and benefits and data validation of payroll processing to achieve the objectives of the AfCFTA Secretariat. 

Main Functions

• Provide technical support in payroll related activities of the Human Resources and Administration division, including monitoring and evaluating progress made in line with a predefined strategic plan. 
• Research and recommend new developments on areas of improvement in payroll matters and policies 
• Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AfCFTA’s internal use. 
• Assist in the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan. 
• Responsible for the delegation and execution of defined research areas. 
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders. 
• Engage with relevant mid-level stakeholders and develop working relationships 
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets. 
• Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division 
• Provide technical support to internal and external stakeholders 

Specific Responsibilities

• Human Resources 
• Coordinates the provision of staff welfare (e.g. insurance, medical services, pensions) of local and international staff
• Provides advice and support to staff on welfare, benefits and entitlements related matters 
• Oversees and ensures well-functioning and timely service delivery of the compensation and Benefits Unit.
• Provides advice and support to managers and staff on welfare, entitlement and benefits matters.
• Serves as main point of contact with external suppliers (i.e. insurance companies)  
• Monitors the current staff compensation schemes proper application and evaluate the schemes to ensure value for money services as well as competiveness of proposed scheme in comparison to the current market.
• Provides support for the evaluation of pension and insurance schemes Assist in the promotion of awareness of pension and its regulations;
• Ensures timely review of salary, allowances and benefits through engagement of consultancy firm and provision of necessary information and data.
• Assist in review of salary scales, allowances and benefits by providing relevant data and developing Terms of references for the hiring of consultancy firm 
• Payroll
• Ensure the operational aspects of payroll processing and associated activities, including salary disbursement, overpayment recovery, leave management and reporting are accurate and delivered within appropriate timeframes and in compliance with relevant rules and regulations 
• Provide a responsive, accurate, client advisory service on payroll matters, resolve difficult enquiries and assist in identifying payroll errors and implement corrective action where required to ensure employee payments are processed accurately and database integrity is maintained while designing, developing and implementing error mitigation plans.  
• Prepare complex payroll and human resource information for data input and assist with checking and ensuring quality control and maintenance of records to ensure accuracy, service quality and data integrity 
• Assist the organization to meet its statutory obligations through processing payroll and preparation of payroll reports; 
• Collates the salary JVs of each month and submit them for further processing including posting
• Verifies the net due to each staff and the corresponding bank data and submit the amount payable to each for authorization
• Ensure the effective exchange of information and monitoring of HR payroll practices, priorities and delegations 
• Reviews the Statutory Net Payable (SNP) to Zero after Processing the Bank Transfers and non HQ salary payments
• Submits for transfers amounts relating to other deductions such as pension, credit union
• Processes other salaries for non-AU hired staff (Staff Association and health officers
• Processes advances (all types), installation and separation allowances, car loans and others
• Reviews the payroll Bank Transfer details for each staff every 6months;
• Maintains all payroll related accounts (Regular, Short Term and Other) including journal entries
• Perform any other HR and payroll related duties as may be assigned by the senior officers.

Academic Requirements and Relevant Experience

• University Bachelor’s degree in Human resources management, Financial Management or Accounting with 5 years of progressively experience in payroll administration.
• Candidates with Master’s in indicated fields above can be considered provided they have a minimum of 2 years of progressive experience in human resources payroll administration

Required Skills

• Management and supervisory Skills 
• Interpersonal and negotiation skills 
• Change management and strategic thinking skills
• Planning and organizational skills 
• Research and analytical skills 
• Ability to work in teams and in a multicultural environment 
• Knowledge and working understanding of Microsoft office suite and AU software  
• Knowledge and working understanding of AU policies, processes and standards 
• Report writing, communication and presentation skills 
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage